2_Attachment_Cost_Fee_Template.xlsx

This document is a Cost/Fee Template attachment for an RFP issued by the City of Minneapolis, Minnesota for an Election Management System. The template requires consultants to provide comprehensive pricing for a Software-as-a-Service (SaaS) solution designed to support the Elections & Voter Services department. Consultants must complete four mandatory pricing tables detailing all costs necessary to satisfy the City's stated requirements: proposed software licensing, hosting and SaaS fees; proposed implementation costs; proposed hourly rates by resource title; and a proposed payment schedule for evaluation purposes. The template spans a seven-year period, with annual recurring costs beginning after the one-year warranty period following final system acceptance. The City explicitly reserves the right to reject proposals that do not contain all costs to satisfy the stated requirements, and consultants are not responsible for completing Table 5 (Total Proposed Fees), which automatically populates based on entries in the other tables.

The Cost/Fee Template provides detailed structure for capturing licensing models (such as concurrent, user, or site licenses), hosting and SaaS components, implementation services including installation, configuration, customization, data migration, integrations, project management, training, and travel expenses. Hourly rates must be guaranteed for the duration of the contract, and consultants may propose optional licensing fees and additional services as needed. The template accommodates flexible pricing structures, allowing consultants to add rows as necessary to describe all proposed costs. Annual recurring costs are distinguished from one-time implementation costs and are presented separately for each year through Year 7, enabling the City to evaluate total cost of ownership and budget implications over the contract term.