Submittal_Requirements.pdf

CITY OF ST. PETERSBURG

PROCUREMENT & SUPPLY MANAGEMENT DEPARTMENT

STATEMENT OF QUALIFICATIONS (SOQ) REQUIREMENTS

GENERAL SUBMITTAL REQUIREMENTS

Proposers shall submit one (1) complete Statement of Qualifications (SOQ) as a single PDF file labeled: “Statement of Qualifications.” Page size shall be limited to 8 ½ x 11 inches.

The SOQ shall be limited to 30 pages total, exclusive of a cover page and section divider pages.

Proposals in excess of 30 pages may be deemed non-responsive at the discretion of the Procurement and Supply Management Director. Responses shall be organized in the order and format provided herein.

A. Submittal Requirements Transmittal Letter Table of Contents Qualifications and Experience Proposal Business Enterprise Program Utilization

B. Transmittal Letter (Maximum 2 Pages)

Vendors must submit a transmittal letter on the firm’s official letterhead. It must be signed by a representative of the Vendor who is authorized to sign such material and to commit the Vendor to the obligations contained in the offer. The transmittal letter must include the name, title, address, phone number and email address of the Vendor’s contact, and must specify the firm’s signatory to any contract documents executed with the City.

The transmittal letter may include other information deemed relevant by the Vendor.

C. Table of Contents

D. Qualifications and Experience

a. Firm Specific Qualifications

The Vendor should identify the key strengths of the firm. Highlight capabilities and areas of specialization provided by the firm.

b. Reference Projects

i. Describe the performance history and experience of the project team on similar projects.

ii. Provide a separate summary of experience for services outlined in scope.

iii. The information should demonstrate the firm’s ability to work cooperatively with third parties, including other Vendors or City Departments who may be performing construction. Submit five (5) reference projects completed within the ten (10) year preceding the advertisement for this Solicitation that demonstrate relevant experience.

Each project description shall contain the following information:

1. Name of owner

2. Owner reference and contact information

3. Role of Vendor and relevant scope performed

4. Contract value for the relevant scope

5. Year started and year completed

6. description of the project showing relevance to this project

7. names of firms and key personnel who participated in similar project(s) and are included in this SOQ, along with a clear description of the roles and responsibilities of each

8. Provide a summary table to cross reference the project team (firms and key personnel) with participation in the reference projects.

E. Proposal

a. Project Team and Organization In this section, the Vendor must describe the composition, organization, and management of the project team (maximum five pages) including:

i. Identifying all major sub-contractors and their responsibilities,

ii. Demonstrating the firm’s ability to work cooperatively with multiple clients and subcontractors, and

iii. Identifying key individuals who would be assigned to the project and their roles and responsibilities.

b. Key Personnel

i. Identify all key personnel (and their firm affiliations) on the project team and describe their specific responsibilities throughout the project.

ii. Describe the Vendor’s approach to managing such key personnel.

iii. Indicate the commitment of all key personnel in terms of an estimated percentage of available time for each throughout the project.

iv. The proposed project manager and the proposed substitute shall each have a minimum of five (5) years of applicable experience and shall remain with the project throughout the term of the City’s base agreement.

The project manager shall not be replaced or substituted without the prior written approval of the City. The key project manager or their approved substitutes shall be available for all meetings. Experience included on the resume must be limited to projects completed within the past five (5) years.

v. Provide resumes for all key personnel in the SOQ. Limit resumes to one page per individual and include: academic and professional qualifications, professional registration (if applicable), experience as it relates to the project and to the individual’s specified role on the project, number of years with current firm and total number of years of experience, and primary office location.

c. Key Strengths

i. Provide a comprehensive list of all playground systems, shade structures, water play equipment, and outdoor fitness equipment your firm offers, including available product lines, models, and customization options.

d. Explain whether your firm provides installation services directly or through subcontractors. Include details on installation methods, site preparation capabilities, and typical installation timelines for each equipment category.

e. Outline your warranty coverage for each equipment type, as well as any maintenance guidelines, required upkeep, or post-installation support services offered.

f. Describe any environmentally sustainable design practices, recycled materials used, or green certifications held by your firm or products.

g. Specify expected lead times for manufacturing and delivery.

h. Describe all maintenance and service offerings associated with your products, including:

i. Labor rates for service, repairs, or other billable work

j. Preventative maintenance schedules and recommended service intervals

k. Availability of emergency or on-call service support

l. Please provide your firms emergency labor rate

m. Any additional service-related fees, requirements, or conditions

F. Business Enterprise Program Utilization

Proposers must indicate if the company is a SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. At a minimum, proposers must address the following:

A. A detailed description of your organization’s efforts to identify and contact City of

St. Petersburg SBEs, MBEs, and WBEs to inform them of opportunities to work as subcontractors for this proposal.

i. Attending relevant opportunities offered by the City’s Office of Supplier Development including outreach events and matchmaking sessions.

ii. Documentation of planned or prior outreach efforts

B. Planned efforts such as mentoring, training, and other capacity building programs for

SBE, MBE, and WBEs.

C. Detailed description of your organization’s process for ensuring small businesses have enough time and information to provide your firm with bids.

i. Description of how your firm considers SBEs, MBEs, and WBEs in the development of proposal and bid packages.

ii. Explanation of how your firm ensures SBEs, MBEs, and WBEs understand the bid and specifications and are able to learn ways to improve.

D. Provide past performance in utilizing SBEs, WBEs, and WBEs on past projects within the last five (5) years.

E. Provide a detailed Subcontractor Utilization Form