Submittal Instructions RFP-194-25.pdf

PDF 169 KB Posted Aug 14, 2025

Attached to: Trailhead Restroom Floor Refinishing
Solicitation number: RFP-194-25
Issued by: Boulder County, Colorado

About this file

Written by GovTribe AI · Aug 14, 2025

This document is a Request for Proposal (RFP) issued by Boulder County Procurement for the Trailhead Restroom Floor Refinishing project. The Boulder County Parks and Open Space Department seeks to resurface and upgrade restroom floors at high-use trailhead facilities with a durable, resinous acrylic epoxy coating. The project aims to address floor deterioration caused by heavy foot traffic, exposure to elements, and challenging cleaning conditions by installing a long-lasting, easy-to-clean, slip-resistant surface that meets public health and safety standards. Proposals must be submitted electronically through the Boulder County Bonfire portal, with all communication and questions to be handled through that platform.

The RFP emphasizes accessibility and digital submission, with specific instructions that no submissions will be accepted via email, fax, or hand-delivery. Potential bidders must register on the Bonfire portal to ask questions and submit proposals. Boulder County reserves the right to alter, clarify, or amend the proposal terms prior to the closing date and may extend the deadline if a material amendment is made. The county also provides support resources for platform registration and submission, including a training video and Bonfire support contact information. Additionally, the document includes an Americans with Disabilities Act (ADA) commitment, offering alternative formats and accommodations for those who may need them.

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Boulder County Procurement 1325 Pearl Street

Boulder, CO 80302

SUBMISSION INSTRUCTIONS

Reference Number: RFP-194-25

Project Name: Trailhead Restroom Floor Refinishing

Background:

The Boulder County Parks and Open Space Department (BCPOS) maintains a network of high-use trailhead facilities that serve thousands of visitors each year. Many of these trailhead restrooms experience significant wear and tear due to heavy foot traffic, exposure to the elements, and challenging cleaning conditions. Over time, the existing flooring surfaces have deteriorated, showing signs of cracking, wearing, and reduced slip resistance, which creates safety concerns and increases maintenance demands.

To address these issues, the County seeks to resurface and upgrade the restroom floors with a durable, resinous flooring system. This new acrylic epoxy coating will provide a long-lasting, easy to-clean, slip-resistant surface that meets public health and safety standards, enhances visitor experience, and reduces long-term maintenance costs.

This project will support the County’s commitment to providing safe, accessible, and well maintained recreation facilities while extending the usable life of its trailhead restroom infrastructure.

Instructions:

Boulder County uses a Boulder County Bonfire portal for accepting and evaluating proposals digitally:

● To post the Proposal

● To receive any questions or inquiries

● To issue any associated addenda

● To post award notices https://bouldercounty.bonfirehub.com/

Proposals must be submitted electronically on or before the Close Date at Boulder County Bonfire portal.

Important: Submissions will not be accepted by email, fax or hand-delivery; unless otherwise noted.

Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

Contact:

To contact Boulder County Purchasing or ask questions in relation to this proposal, respondents must register on Boulder County Bonfire portal and initiate the communication electronically through the Vendor Discussions or the Ask a Question feature.

All questions must be received on or before the Deadline for Submission of Clarifications, as specified in the Schedule of Events. Boulder County will not accept any respondent’s communications by any other means, except as specifically stated in this proposal.

Addendum:

At any time prior to the Close Date, Boulder County may alter, clarify, amend, delete or add to, in whole or in part, any terms or provisions of this proposal.

In order to afford the Bidders a reasonable time for taking into account a material amendment (the materiality of which Boulder County in its own discretion may determine) or for any other reason, Boulder County may, at its own discretion, extend the Close Date.

For the most up-to-date project information refer to our Bonfire portal.

All vendor submissions may be amended, but only before the Close Date on Boulder County Bonfire portal.

Need Help:

To assist with registration and submission of responses, learn how to get started with Bonfire, watch this training video. For questions or support when using the platform, access the Bonfire online knowledge base, search the FAQ or contact the Bonfire support team at support@gobonfire.com.

Americans with Disabilities Act (ADA): Boulder County aims to ensure all digital content and documents are accessible. While efforts have been made to maximize accessibility, some types of content have inherent technical limitations. For alternate formats or accommodations, please submit an ADA Web Accommodation Request Form or email ADA@bouldercounty.gov, or call 303- 441-1386. View the county’s accessibility statement.

https://bouldercounty.bonfirehub.com/ https://bouldercounty.bonfirehub.com/ https://bouldercounty.bonfirehub.com/ https://vendorsupport.gobonfire.com/hc/en-us/articles/6796500613655-Vendor-Registration-and-Submission-VIDEO https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://bouldercounty.formstack.com/forms/boulder_county_ada_web_accommodation_request_form mailto:ADA@bouldercounty.gov https://bouldercounty.gov/government/ada-eeo-notices/