Submittal Instructions for RFB# 15 for Water Pressure and Storage System for Dixon Shooting Range

1. Contractor Information

Provide the following:

• Company name

• Business address

• Contact person

• Telephone number

• Email address

• Virginia contractor license information, if applicable

2. Qualifications and Experience

Provide a brief description of the contractor's experience with:

• Water storage systems

• Booster pump systems

• Plumbing and piping installations

• Electrical connections associated with pump systems

• Similar projects completed within the past five (5) years

Include at least two (2) references for similar projects, including the project name, owner, contact person, telephone number, and email address, if available.

3. Proposed Equipment

Identify the equipment and materials proposed for the project, including:

• Water storage cistern

• Booster pump system

• Concrete utility vault

• Valves, piping, fittings, controls, and related components

• Electrical components

The anticipated equipment includes an approximately 1,800-gallon polyethylene cistern and a DAB Basybox Max all-in-one pump system, 20-amp/240-volt configuration, or approved equal.

If proposing an approved equal, provide the manufacturer's name, model number, specifications, and documentation demonstrating that the proposed equipment meets or exceeds the required capacity, performance, quality, and functionality.

4. Proposed Approach

Provide a brief description of how the contractor will complete the project, including:

• Installation approach

• Pump and cistern installation

• Electrical connection

• Testing and commissioning

• Site cleanup

The contractor shall provide all labor, supervision, equipment, materials, tools, transportation, and incidental items necessary to provide a complete and operational system.

5. Schedule

Provide a proposed project schedule showing the anticipated:

• Estimated Start to Finish timeline. (Estimated Days to Complete Work)

• Installation period

• Testing and commissioning

6. Licensing and Permits

Identify the licenses or certifications applicable to the work. Electrical work must be performed by appropriately licensed personnel. The contractor shall obtain required permits and inspections unless otherwise specified by SRRA.

7. Price Proposal

Provide a lump-sum price for completing the entire Scope of Work.

The price shall include all labor, materials, equipment, transportation, installation, testing, permits, incidental work, cleanup, and other costs necessary to provide a complete and operational system.

SRRA will be responsible for excavation, backfill, and earth-moving activities as identified in the Scope of Work.

8. Warranty

Identify the manufacturer's warranties applicable to the proposed equipment and materials. The contractor shall provide a minimum one-year warranty on workmanship and installation from inlet to outlet on the pump and cistern system following final acceptance, unless a longer warranty is required by the manufacturer or contract.

9. Final Submittal

Proposals should include, at a minimum:

1. Contractor Information

2. Qualifications and Experience

3. Proposed Equipment and Specifications

4. Proposed Approach

5. Proposed Schedule

6. Licensing/Permit Information

7. Lump-Sum Price Proposal

8. Warranty Information

Incomplete proposals may be considered non-responsive.

The selected contractor will be required to provide applicable equipment manuals, warranties, test results, and other required closeout documentation before final payment.

Proposal Due Date

Sealed proposals will be received until:

Date: September 20, 2026

Time: 3:00 PM (Eastern Time)

Late proposals will not be accepted.

Proposal Delivery/Online Submittal:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. SRRA, and other state agencies and institutions have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore, requesting that your firm register as a vendor within the eVA system. There are transaction fees involved with the use of eVA.

These fees must be considered in the provision of quotes, bids, and price Bids offered to SRRA. Failure to register within the eVA system may result in the quote, bid, or Bid from your firm being rejected and the award made to another vendor who is registered in the eVA system. Registration in the eVA system is accomplished online. Your firm must provide the necessary information.

Please visit the eVA website portal at http://www.eva.virginia.gov/pages/evaregistrationbuyer-vendor.htm and register with eVA.

If your firm conducts business from multiple geographic locations, please register these locations in your initial registration. For registration and technical assistance, reference the eVA website at: https://eva.virginia.gov/, or call 866-289-7367 or 804-371-2525.

Proposals can also be delivered to:

Southwest Regional Recreation Authority Attn: James Marcum - Procurement Specialist 11325 Norton-Coeburn Road Coeburn, VA 24230

Questions should be sent to:

James Marcum – Procurement Specialist Email: Jmarcum@srra.org

If mailing in a proposal. The outside of the sealed envelope shall be clearly marked:

http://www.eva.virginia.gov/pages/evaregistrationbuyer-vendor.htm https://eva.virginia.gov/ mailto:Jmarcum@srra.org

Request for Bids No. #15 Water Pressure and Storage System for Dixon Shooting Range Due: September 20, 2026 at 3:00 PM (Eastern Time)

The Authority assumes no responsibility for proposals delivered to any location other than that specified herein. Electronic or facsimile proposals will not be accepted unless specifically authorized through a written addendum.

Offerors are solely responsible for ensuring proposals are received by SRRA before the established deadline.

Proposals received after the deadline may be rejected in accordance with applicable procurement requirements.