Submission Instructions
32 KB Posted
- Solicitation number
- IFB015-23
- Issued by
- Clayton County, Georgia
About this file
This submission instructions file supports an Invitation for Bids (IFB 015-23) issued by Clayton County Public Schools in Georgia to procure meat, meat alternate, and grocery products on a Net Off Invoice (NOI) basis. The solicitation seeks qualified suppliers to provide these items to the district as needed. A non-mandatory pre-bid conference is scheduled for Thursday, April 20, 2023 at 10:00 a.m. EST via Zoom. The vendor discussion period opens April 14, 2023 at 4:00 p.m. EDT, with all submissions required to be uploaded, submitted, and finalized by May 11, 2023 at 3:00 p.m. EDT through the Bonfire portal at https://claytonk12ga.bonfirehub.com/opportunities/92585.
Bidders must submit multiple required documents including a meat, meat alternate, and grocery NOI bid file, required forms, W-9 forms, contractor affidavit and agreement, bidders representation and declarations, sub-contractor affidavit and agreement, a completed Category A USDA Commodity Net Off Invoice BidTable (Excel format), and reference and release forms. All submissions must be in PDF format except for the BidTable, which requires Excel (.xlsx) format. The commodity codes applicable to this procurement include NIGP codes for dairy products, frozen foods, doughnuts and bagels, eggs, cheese, and beef, pork, and other meat processing services. The maximum file upload size is 1000 MB, and bidders are advised to allow at least one day before the closing deadline to complete the uploading and submission process. Technical support is available through Bonfire at Support@GoBonfire.com.
Text of this file
IFB 015-23 Meat, Meat Alternate and Grocery, Net Off Invoice (NOI)
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Meat, Meat Alternate and Grocery, NOI Bid
File Type: PDF (.pdf) Multiple Required
Required Forms File Type: PDF (.pdf) Multiple Required
W9 Forms File Type: PDF (.pdf) Multiple Required
Contractor Affivadit and Agreement
File Type: PDF (.pdf) Multiple Required
Bidders Representation and Declarations
File Type: PDF (.pdf) Multiple Required
Sub-Contractor Affivadit and Agreement
File Type: PDF (.pdf) Multiple Required
Category A:
USDA
Commodity Net Off Invoice
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for
Name Type # Files Requirement Instructions
(NOI) Items
(BT-07CZ)
this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Reference and Release Form
File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 380 Foods: Dairy Products (Fresh)
NIGP 385 Foods, Frozen
NIGP 37545 Doughnuts, Fried Pies, Bagels, etc.
NIGP 38530 Eggs and Egg Mixes
NIGP 39007 Cheese
NIGP 96106
Beef, Pork, and Other Meat Processing Services (See 961-59 for Poultry Processing and 962-75 for Seafood Processing) (Inactive, please see commodity code 961-38 effective January 1, 2016)
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested BidTables:
The BidTable Response Templates can be obtained at https://claytonk12ga.bonfirehub.com/opportunities/92585.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://claytonk12ga.bonfirehub.com/opportunities/92585
The Vendor Discussion period for this opportunity starts Apr 14, 2023 4:00 PM EDT.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 11, 2023 3:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
Other files
| File | Type | Posted |
|---|---|---|
| Bid Cost Form | — | |
| Addendum 1 Q & A | — | |
| Appendix F, Exhibit 3 | — | |
| Addendum 1, Q & A | — | |
| Appendix F, Exhibit 1 | — | |
| Appendix F, Exhibit 2 | — | |
| IFB015-23 Addendum 2 | — | |
| Meat, Meat Alternate & Gr, NOI | — |
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