Addendum 1, Q & A
352 KB Posted
- Solicitation number
- IFB015-23
- Issued by
- Clayton County, Georgia
About this file
This is Addendum 1 (Questions and Answers) for Invitation for Bids 015-23 issued by Clayton County Public Schools Division of Business Services in Jonesboro, Georgia. The addendum clarifies details regarding the solicitation for Meat, Meat Alternate, and Grocery items to be provided on a Net Off Invoice basis. A non-mandatory pre-bid conference was held on April 20, 2023 at 10:30 a.m. EST via Zoom, with attendance from CCPS Purchasing and School Nutrition staff including Rose Tookes (Purchasing Buyer), Ingrid Farahdel (Coordinator, School Nutrition), and I'marr Farahdel (School Nutrition Procurement Specialist). Written questions were due by 3:00 p.m. EST on Thursday, April 27, 2023, and responses were submitted via addendum. Bid submissions were to be received by the CCPS Purchasing Department at 1098 Fifth Avenue, Jonesboro, Georgia 30236 by 3:00 p.m. EST on Thursday, May 11, 2023.
The addendum addresses clarifications regarding solicitation scope, noting that this is an independent procurement not dependent on past or future solicitations and that bidders may submit bids on individual items or approved equals where specified. Specific items such as Roasted Wings (Item 6000) are noted as available for commercial purchases only and not subject to commodity processing. The addendum confirms that all required forms must be completed and returned with proposals, that all notarized forms must be properly executed, and that electronic signatures are acceptable. All bidders were required to acknowledge receipt of the addendum by completing and signing an acknowledgment sheet to avoid proposal rejection.
Text of this file
Clayton County Public Schools Division of Business Services
1058 Fifth Avenue• Jonesboro, Georgia 30236 • (770) 473-2700
DR. ANTHONY W. SMITH
Interim Superintendent of Schools
RAMONA BIVINS
Chief Financial Officer
ADDENDUM # 1
IFB 015-23 Meat, Meat Alternate and Grocery, Net Off Invoice
Solicitation Released: April 14, 2023
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. Clayton County Public Schools (CCPS) has received questions pertaining to this
IFB. The questions and their resulting answers are attached hereto.
2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Exhibit 1.
Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
5/4/2023 | 3:37:31 PM EDT
QUESTION 1: Is this to solicit for manufacturer items as you've done in the past?
ANSWER 1a This solicitation is for Meat, Meat Alternate, and Grocery, Net Off Invoice. Please see the product descriptions in Bid and Bid Cost Form.
Will the NOI items you select based on vendor/manufacturer response be included on the forthcoming commercial bid?
ANSWER 1b This solicitation is not depending on any past or future solicitation. Please respond to the IFB 015-23 Meat, Meat Alternate and Grocery, Net Off Invoice as published.
We hadn't bid the NOI bid in the past so wondering if it's different this time? Thanks.
ANSWER 1c This solicitation is for Meat, Meat Alternate and Grocery, Net Off Invoice. Please see
The product descriptions in Bid and Bid Cost Form.
QUESTION 2: I have a couple of questions about the above-mentioned IFB. I apologize as some of these may have been answered on the call last week, I was unable to attend.
Are you looking for distributors to bid or manufacturers to bid direct? All the deliveries are direct to the schools, which is why I’m assuming it’s a distributor bid.
ANSWER 2 The question is not understood. CCPS is looking for qualified bidders to provide
Meat, Meat Alternate and Grocery, Net Off Invoice.
Gold Creek is spec’d for item 6000 – Roasted Wings. We do not commodity process this item, it is available for commercial purchases only. Should we just make note of this on our bid response?
ANSWER 2c Bidders are welcome to bid on items or approved equal where indicated in the bid.
QUESTION 3: Disregard the release form it was found within document 10.
Do you accept electronic signatures documents that do not need notarized?
ANSWER 3 Forms should not be disregarded. All forms that require a notary must be notarized.
Electronic signatures are acceptable.
EXHIBIT 1
IFB 015-23
Meat, Meat Alternate and Grocery, Net Off Invoice
PRE-BID CONFERENCE
April 20, 2023 at 10:30 A.M.
IFB 015-23 Meat, Meat Alternate and Grocery, NOI Pre-Bid Conference
Meeting ID: 935 9343 7790 Passcode: 259613
One tap mobile +14702509358, 93593437790# US (Atlanta)
Clayton County Public Schools
Purchasing Department 1098 Fifth Avenue
Jonesboro, GA 30236
Agenda
1. Opening Remarks Rose Tookes Purchasing Buyer
Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions
2. Overview and Scope of Work Ingrid Farahdel Coordinator, School Nutrition
I’marr Farahdel
School Nutrition, Procurement Specialist
3. Questions and Answers Ingrid Farhadel
Purchasing Staff
4. Conclusion and Adjournment Rose Tookes
Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Thursday, May 11, 2023.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, April 27, 2023. Submit questions to: purchasing@clayton.k12.ga.us. All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this RFP.
https://www.google.com/url?q=https://clayton-k12-ga-us.zoom.us/j/93593437790?pwd%3DbVJLT2c2QjQwVERKOXh6YUhtdk4zQT09&sa=D&source=calendar&ust=1682348321946637&usg=AOvVaw2dX64ctwtEo8tI7Q8Yrzkq mailto:purchasing@clayton.k12.ga.us
RFP 015-23
Meat, Meat Alternate and Grocery, Net Off Invoice
PRE-BID CONFERENCE
Thursday, April 20, 2023 at 10:30 A.M.
Via Zoom Meeting
Meeting ID: 935 9343 7790 Passcode: 259613
One tap mobile +14702509358, 93593437790# US (Atlanta)
Clayton County Board of Education www.c1ayton.kl2.ga.us
Name Title Company Name Contact Information
Ingrid Farahdel Coordinator, Nutrition CCPS
Rose Tookes Purchasing Buyer CCPS http://www.c1ayton.kl2.ga.us/
| 2023-05-04T12:37:32-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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