Appendix F, Exhibit 3
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- Solicitation number
- IFB015-23
- Issued by
- Clayton County, Georgia
About this file
This is an appendix to a bid solicitation document for Clayton County Public Schools in Georgia for the procurement of Meat, Meat Alternate and Grocery items on a Net Off Invoice basis. The document establishes mandatory compliance requirements for food recalls and biosecurity that all bidders must address in their proposals. Bidders are required to demonstrate established processes for identifying, communicating, and removing unsafe food products from school nutrition sites in a timely and efficient manner, with complete documentation for full and split case recalls. Additionally, bidders must submit separate policy and procedures documents detailing their food recall and biosecurity protocols, along with primary and backup contact information for personnel responsible for managing food recalls. The related contract opportunity indicates a non-mandatory pre-bid conference was scheduled for April 20, 2023 at 10:00 a.m. EST via Zoom.
Bidders must maintain written policies compliant with the Bioterrorism Act of 2002 under the U.S. Department of Health and Human Services FDA and USDA Food Safety and Inspection Service standards. The designated school nutrition contacts for Clayton County Public Schools are Imarr Mack, School Nutrition Program Specialist (678-479-0171 ext. 160219), with Ingrid Farahdel, Nutrition Coordinator (678-479-0171 ext. 160204), serving as backup. Both food recall and biosecurity policy documentation must be submitted with the bid proposal as separate documents to ensure the district's ability to respond effectively to food safety incidents and maintain supply chain integrity.
Text of this file
APPENDIX F, EXHIBIT 3
FOOD RECALLS AND BIO-SECURITY
1. FOOD RECALLS
The Bidder shall be expected to comply with all federal, state, and local mandates regarding the identification and recall of foods from the commercial and consumer marketplace. The Bidder shall have a process in place to effectively respond to a food recall. The process must include accurate and timely communications to the SFA and assurance that unsafe products are identified and removed from SFA sites in an expedient, effective, and efficient manner.
The successful Bidder will be expected to maintain all paperwork required for immediate and proper notification of recalls for full and split cases. The Bidder must define their policy and procedures for handling food recalls on a separate document to be submitted along with bid.
The Bidder shall provide the contact person and the backup person’s contact information, who will handle food recalls, to the school nutrition buyer or designee.
Company Name
Contact Name
Phone Number
E-mail address
Back-Up Contact Name
Phone Number
E-mail address
School System Clayton County Public Schools
School Nutrition Program Specialist Imarr Mack
Phone Number 678-479-0171 ext. 160219
E-mail address Imarr.mack@clayton.k12.ga.us
Back-Up School Nutrition Contact Name Ingrid Farahdel, Nutrition Coordinator
Phone Number 678-479-0171 ext. 160204
E-mail address Ingrid.farahdel@clayton.k12.ga.us
2. BIO-SECURITY
The Bidder must have a written policy regarding biosecurity and the food supply, in accordance with the Bioterrorism Act 2002 under the U.S. Department of Health and Human Services, FDA and under the USDA, Food Safety, and Inspection Service. The Bidder will define their biosecurity policy and procedures on a separate document to be submitted along with bid.
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