Submission Instructions
33 KB Posted
- Solicitation number
- IFB025-23
- Issued by
- Clayton County, Georgia
About this file
This document contains submission instructions for Invitation for Bid (IFB) 025-23 issued by Clayton County Public Schools for meat, meat alternate, and grocery items on a Net Off Invoice basis. The solicitation requires suppliers to submit multiple documents including a meat, meat alternate, and grocery bid file in Excel format, required forms, W9 forms, contractor affidavit and agreement, bidders representation and declarations, sub-contractor affidavit and agreement, and a reference and release form, all in PDF format. The bid response template must be downloaded from the Bonfire portal at https://claytonk12ga.bonfirehub.com/opportunities/99621. The vendor discussion period begins June 29, 2023 at 3:00 PM EDT, with a submission deadline of July 21, 2023 at 10:00 AM EDT. Suppliers are strongly advised to complete uploads at least one day before the closing time to avoid technical delays.
The solicitation uses the Bonfire digital portal for proposal submission and evaluation. Requested commodity codes include NIGP classifications for dairy products, frozen foods, doughnuts and bagels, eggs and egg mixes, cheese, and beef, pork, and other meat processing services. Maximum file upload size is 1000 MB, and text field responses are limited to 2000 characters. Bidders must confirm upload of a Certificate of Authority or Existence. Technical support is available through Bonfire at Support@GoBonfire.com, and the portal requires Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled. Bidders will receive email confirmation with a unique confirmation number upon finalizing their submission.
Text of this file
Submission Instructions for Suppliers
IFB 025-23 Meat, Meat Alternate and Grocery, Net Off Invoice
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Meat, Meat Alternate and Grocery Bid
File Type: PDF (.pdf) Multiple Required
Required Forms File Type: PDF (.pdf) Multiple Required
W9 Forms File Type: PDF (.pdf) Multiple Required
Contractor Affivadit and Agreement
File Type: PDF (.pdf) Multiple Required
Bidders Representation and Declarations
File Type: PDF (.pdf) Multiple Required
Sub-Contractor Affivadit and Agreement
File Type: PDF (.pdf) Multiple Required
Category A:
USDA
Commodity Net Off Invoice (NOI) Items
(BT-19QX)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
Name Type # Files Requirement Instructions
The Response Template can be downloaded from the project listing on the Bonfire portal.
Reference and Release Form
File Type: PDF (.pdf) Multiple Required
Did you upload the Certificate of Authority or Existence?
Data Type:
Yes/No N/A Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 380 Foods: Dairy Products (Fresh)
NIGP 385 Foods, Frozen
NIGP 37545 Doughnuts, Fried Pies, Bagels, etc.
NIGP 38530 Eggs and Egg Mixes
NIGP 39007 Cheese
NIGP 96106
Beef, Pork, and Other Meat Processing Services (See 961-59 for Poultry Processing and 962-75 for Seafood Processing) (Inactive, please see
Commodity Set Commodity Code Title Description commodity code 961-38 effective January 1, 2016)
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested BidTables:
The BidTable Response Templates can be obtained at https://claytonk12ga.bonfirehub.com/opportunities/99621.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://claytonk12ga.bonfirehub.com/opportunities/99621
The Vendor Discussion period for this opportunity starts Jun 29, 2023 3:00 PM EDT.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jul 21, 2023 10:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit 3 | — | |
| IFB025-23Meat,Meat Alt Gro,NOI | — | |
| IFB025-23 Bid Cost Form | — | |
| Addendum 2 | — | |
| Addendum 1 Q & A | — | |
| Exhibit 1 | — | |
| Exhibit 2 | — |
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