Submerged_Microfiltration_(MF)_Membranes_Pre-Qualifications_for_the_Edward_C._Little_Water_Recycling_Facility.pdf

Request for Qualifications

To Provide

SUBMERGED MICROFILTRATION (MF) MEMBRANES PRE-

QUALIFICATIONS FOR THE EDWARD C. LITTLE WATER

RECYCLING FACILITY

Due

May 26, 2026, 2:00 pm

Issued by

WEST BASIN MUNICIPAL WATER DISTRICT

17140 South Avalon Boulevard, Suite 210

Carson, California 90746

Issue Date

May 8, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/westbasin https://procurement.opengov.com/portal/%7bproject.government.code%7d

West Basin Municipal Water

REQUEST FOR QUALIFICATION

Submerged Microfiltration (MF) Membranes Pre-Qualifications for the Edward C. Little

Water Recycling Facility

1. Introduction

2. Statement of Qualifications

3. General Proposal Information

4. Respondents Questions, Requests for Clarification and Exceptions

5. Selection Process

6. Evaluation Criteria

7. Proposal Response

Attachments:

A - Attachment A - Membrane Pre-Qualification - Phase IV WB

1. Introduction

1.1. Description

West Basin is a public agency that provides imported drinking water and recycled water to 17 cities and nearly one million people in the coastal Los Angeles area. West Basin is a member agency of the Metropolitan Water District of Southern California. West

Basin's mission is to provide a safe and reliable supply of high-quality water to its customers and communities with a commitment to water reliability, water quality, sound financial and resource management, customer service and environmental stewardship. West Basin is an internationally recognized expert in water recycling, conservation, water education and water resource management. To learn more about

West Basin please visit www.westbasinca.gov.

1.2. Summary

West Basin Municipal Water District (West Basin) hereby invites qualified Suppliers to submit Statements of Qualifications (SOQs) for Submerged Microfiltration (MF)

Membranes Pre-Qualifications for the Edward C. Little Water Recycling Facility. All suppliers intending to bid must be prequalified before submitting a proposal for this

Project. The pre-qualification process will consist of two parts: 1. Review of vendors’

Statement of Qualifications (SOQ), and 2. pre-qualification testing. This solicitation is only to request SOQs. Based on a review of the SOQ’s, a short list of Suppliers may be selected to participate in the subsequent solicitation for pre-qualification testing. It is imperative that prospective bidders complete the prequalification questionnaire in its entirety, provide all requested documentation, and receive approval from West Basin to be included on the final list of qualified bidders. Bids from suppliers that have not complied with these requirements will not be considered.

The completed prequalification questionnaire must be submitted no later than

2:00 pm on Tuesday, May 26, 2026, at which time electronic submissions will be opened. Suppliers may be advised of any omissions and given an opportunity to address them and will be notified regarding their prequalification status prior to the project’s bid advertisement.

1.3. Background

West Basin owns several water recycling facilities that are operated by contract operator. The Phase IV Microfiltration (MF) system at the Edward C. Little Water

Recycling Facility (ECLWRF) is a pretreatment for reverse osmosis systems. The MF membranes have reached the end of their life and need to be replaced. The microfiltration membrane supplier (herein called Supplier) shall provide qualifications in accordance with the requirements specified herein.

1.4. Contact Information

Tikneshea Hicks, Contracts Administrator II

Email: tiknesheah@westbasinca.gov https://www.westbasinca.gov/

Phone: (310) 660-6207

17140 Avalon Blvd, Carson, CA 90746

1.5. Timeline

Solicit Proposals: May 8, 2026

Last Day for Comments or Questions: May 14, 2026, 4:00pm

Qualifications Submission Deadline: May 26, 2026, 2:00pm

Notice of Recommended Award: Week of June 8, 2026

Recommendation to the Board of

Directors:

June 17, 2026

2. Statement of Qualifications

2.1. Statement of Qualifications

The Statement of Qualifications (SOQ) is designed to establish the Supplier as an entity with the ability and experience to provide a submerged microfiltration or ultrafiltration module for direct replacement into the Phase IV submerged membrane filtration system located at the Edward C. Little Water Recycling Facility without significant modifications to the existing system. The term significant is subject to review and determination by

West Basin upon receipt of the SOQ. The District will only approve Suppliers with modules that are the same dimensions as the currently installed Scinor PVDF SMT600-

S26 or modules able to be retrofitted for the existing system using Supplier provided components.

Once submittals have been reviewed and evaluated, manufacturers deemed qualified will be sent an RFP for a recommended membrane for demonstration testing at West

Basin’s facilities. For this solicitation the Supplier shall submit proof of the following:

A. Experience: The supplier must provide proof of experience supplying municipalities with the same product proposed within the last 3 years. The proof of experience can be but not limited to piloting and operational performance data, including feed and product water quality. Two reference facilities will be provided to

West Basin. Each shall be a U.S. municipal facility for wastewater treatment, have a minimum plant treatment capacity of 3 mgd, and be clearly identified in the SOQ with contact information.

B. NSF certification including NSF-60 and NSF-419

C. Installed Capacity: Suppliers must provide total installed capacity of the proposed submerged microfiltration/ultrafiltration product in the United States.

D. QA/QC Procedures

E. Country of Origin

F. Local Support Office: Supplier will provide contact information for the Local

Support Office that would be the point of contact for West Basin or its representatives.

G. Module Specifications: Supplier will provide product literature and dimensional drawings to confirm they can provide a module that is a direct replacement for the membranes currently utilized in Phase IV, as shown in Exhibit A.

“For a complete description of all required deliverables, please see the detailed

Specification(s) located in the Attachments Section”

3. General Proposal Information

A. Respondents are encouraged to carefully review this RFQ in its entirety prior to preparation of their Proposals.

B. All Proposals submitted will become the property of West Basin.

C. Respondent may modify or amend its Proposal only if West Basin receives the amendment prior to the deadline stated herein for receiving Proposals.

D. A Proposal may be considered non-responsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the Proposal.

E. Pre-Contractual Expenses – West Basin shall not, under any circumstance, be liable for any pre-contractual expenses incurred by Respondents in the preparation of their Proposals. Respondents shall not include any such expenses as part of their Proposals. Pre-contractual expenses are defined as expenses incurred by the Respondent in preparing its Proposal in response to this solicitation; submitting that Proposal to West Basin; negotiating with West

Basin any matter related to the Proposal; and, any other expenses incurred by the Respondent prior to the date of award and execution of an Agreement.

F. Right to Audit – Following execution of an agreement and for a period of three years following the completion of the services, West Basin will have the right to audit the successful Respondent’s (Awardee’s) invoices and all supporting documentation generated in performance of services under the agreement

G. Confidentiality – Confidentiality of Proposals is subject to the following:

https://procurement.opengov.com/portal/westbasin/projects/256966/document?section=2458610 o West Basin is subject to the Public Records Act, California Government Code

Section 6250 et. seq. As such, all required submittal information is subject to disclosure to the general public.

o Respondent may provide supplemental information exempt from public disclosure under Gov. Code § 6254, including “trade secrets” under Evidence

Code § 1060. Such supplemental information shall not be material to the required submittal information and West Basin shall be under no obligation to consider such supplemental information in its evaluation.

o If submitting confidential, supplemental information, such information shall be clearly marked "Confidential." Upon completion of its evaluation, West Basin will delete any confidential, supplemental information submitted.

H. West Basin reserves the right to:

o Reject any or all Proposals;

o Select the Proposal most advantageous to West Basin;

o Verify all information submitted in the Proposal;

o Withdraw this solicitation at any time without prior notice and furthermore, makes no representations that any contract will be awarded to any

Respondent responding to this solicitation;

o Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as West Basin may deem to be in its best interests;

o Negotiate the final contract with any Respondent(s) as necessary to serve the best interests of West Basin;

o Amend this solicitation;

o Amend the final contract to incorporate necessary attachments and exhibits or to reflect negotiations between West Basin and the successful

Respondent.

4. Respondents Questions, Requests for Clarification and Exceptions

In the event that the Respondent has any questions or requests for clarification, the

Respondent should notify West Basin with their concerns no later than the date and time noted in the timeline. Questions and Requests for Clarification must be submitted by this date through the OpenGov Question and Answer Module.

West Basin will respond to questions and requests for clarifications and exceptions via the OpenGov Question and Answer Module.

5. Selection Process

A selection panel comprised of West Basin staff and it's representatives will review the

SOQs and consider the following factors to select the most qualified Supplier:

• Experience

• NSF Certifications

• Installed Capacity

• QA/QC

• Module Specifications

• Local Office Support

Based on review of the SOQs, a short list of Suppliers may be selected to review the subsequent Invitations for Quotation to participate in pre-qualification testing.

By submitting responses to this solicitation, suppliers understand and agree that West

Basin may award a contract to a firm whose approach exceeds or varies from the requirements listed. West Basin and its representatives will make the determination of which proposal best satisfies the needs of West Basin.

Negotiations regarding agreement terms, conditions, and scope of services may or may not be conducted with the selected Supplier. Therefore, SOQs submitted should represent the Supplier’s most favorable terms and offering, since the selection and award may be made without discussion with any Supplier. If West Basin engages the

Supplier in negotiations and satisfactory agreement provisions cannot be reached, then negotiations may be terminated. West Basin may elect to contact another supplier submitting a SOQ. This sequence may continue until an agreement is reached.

6. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience

The supplier must provide proof of experience supplying municipalities with the same product proposed within the last

3 years. The proof of experience can be but not limited to piloting and operational performance data, including feed and product water quality. Two reference facilities will be provided to West Basin.

Each shall be a U.S. municipal facility for wastewater treatment, have a minimum plant treatment capacity of 3 mgd, and be clearly identified in the SOQ with contact information.

N/A N/A

2. NSF Certification including NSF-60 and

NSF-419

N/A N/A

3. Installed Capacity

Suppliers must provide total installed capacity of the proposed pressurized microfiltration/ultrafiltration product in the

United States.

N/A N/A

4. QA/QC Procedures N/A N/A

5. Module Specifications

Supplier will provide product literature and dimensional drawings to confirm they can provide a module that allows for direct replacement into the Phase IV submerged membrane filtration system located at the Edward C.

Little Water Recycling Facility without significant modifications to the existing system.

N/A N/A

6. Local Support Office

Supplier will provide contact information for the Local Support Office that would be the point of contact for West Basin or its representatives.

N/A N/A

7. Proposal Response

7.1. Proposal Response*

*Response required

7.2. Minimum Requirement(s) Compliance*

In addition to demonstrating that it meets the minimum requirements, Respondent shall affirm that it meets the minimum requirement by confirming below to agree to the following statement:

“I certify that I meet the minimum requirements of this solicitation.”

Respondent’s Proposal may be deemed non-responsive if these minimum requirement(s) are not met. The minimum requirements are defined in the Scope of

Services.

☐ Yes

☐ No

*Response required

7.3. Acceptance**

By clicking Yes below, I, on behalf of the Respondent submitting this

Proposal/Statement of Qualification (SOQ), quotation, or bid acknowledge that I have read and understand the subject solicitation and all its attachments. I further acknowledge that, by submission of a proposal/SOQ, quotation, or bid in response to the subject solicitation, the Respondent accepts all the terms and conditions set forth in the subject solicitation and its attachments.

☐ Yes

☐ No

*Response required

7.4. For Information Purposes: Made in America Survey*

Are the materials your company provides manufactured/produced in the United States?

(Note: This is not a requirement for bidding.)

☐ Yes

☐ No

*Response required

7.5. How did you first hear about this project?*

Select all that apply

☐ Direct email / notification from OpenGov

☐ West Basin's Website

☐ West Basin Procurement Newsletter

☐ Industry Outreach Event

☐ West Basin's Virtual Outreach Webinar

☐ Construction Bid Platform (Ebidboard, Dodge Data, ConstructConnect, etc.)

☐ Social Media

☐ Other

*Response required