Subcontractor_Utilization_Plan.pdf

This is a Subcontractor Utilization Plan document prepared for The Genius Lab procurement by the City of St. Petersburg, Florida. The City issued Request for Proposals No. 26-087 on February 17, 2026, seeking qualified vendors to design and deliver a comprehensive afterschool program for 6th through 12th grade students that integrates STEM activities, leadership development, financial empowerment, and mindfulness exercises. The program will operate Monday through Thursday during school days with potential Friday and Saturday events, launching within 60 days of contract execution. The vendor must provide transportation services for up to 50 participants from pick-up locations at south and north county middle and high schools. A pre-proposal meeting is scheduled for February 23, 2026, at 11:00 am via Zoom, with questions due by March 18, 2026, and answers provided by March 20, 2026. Proposals must be submitted electronically by March 26, 2026, at 3:00 pm, with an evaluation and shortlisting meeting anticipated for April 7, 2026, and a City Council recommendation of award expected on May 28, 2026. The initial contract term is three years from the date of execution, with two optional one-year renewal periods.

Pricing will be submitted on a reimbursement basis upon submission of receipts, invoices, and reports, with fully itemized costs required including per-trip rates for standard, after-hours, and weekend transportation. The contract does not designate set-asides for disadvantaged enterprises; however, vendors must document and demonstrate their small business enterprise (SBE), minority business enterprise (MBE), or women business enterprise (WBE) status and provide detailed documentation of outreach efforts and planned utilization of such enterprises as subcontractors, which comprises 15 points (Pass/Fail) of the overall evaluation scoring. No current incumbent vendor is identified in the solicitation materials. The specific award value or total budget range is not disclosed; however, the contract exceeds $200,000, triggering living wage compliance requirements under St. Petersburg City Code. All employees and subcontractors working with students must meet Level 2 background screening requirements, and required insurance coverage includes Commercial General Liability of at least $1,000,000 per occurrence, Commercial Automobile Liability of $1,000,000 combined single limit, Workers' Compensation as required by Florida law, and Abuse & Molestation coverage of at least $1,000,000 per claim.