Subcontractor_Utilization_Plan.pdf

This is a Subcontractor Utilization Plan document related to Request for Proposals No. 26-087 issued by the City of St. Petersburg, Florida for The Genius Lab program. The City seeks qualified vendors to design and deliver a comprehensive afterschool program for 6th through 12th grade students that integrates STEM activities, leadership development, financial empowerment, and mindfulness exercises. The program will operate Monday through Thursday during school days with potential Friday and Saturday events, launching within 60 days of contract execution, and must include transportation services for up to 50 participants from pick-up locations at south and north county schools. The pre-proposal meeting is scheduled for February 23, 2026, at 11:00 am via Zoom, with questions due by March 18, 2026, and answers provided by March 20, 2026. Proposals must be submitted electronically by March 26, 2026, at 3:00 pm, with an evaluation/shortlisting meeting anticipated for April 7, 2026, and City Council recommendation of award expected May 28, 2026. The initial contract term is three years from the date of execution, with two optional one-year renewal periods.

Vendors must document and demonstrate small business enterprise (SBE), minority business enterprise (MBE), or women business enterprise (WBE) status and provide detailed documentation of outreach efforts and planned utilization of such enterprises as subcontractors, which comprises 15 points (Pass/Fail) of the overall evaluation. No set-asides are designated for disadvantaged enterprises. Pricing will be submitted on a reimbursement basis upon submission of receipts, invoices, and reports, with fully itemized costs required including per-trip rates for standard, after-hours, and weekend transportation. Vendors must be registered with the Florida Department of Companies, comply with E-Verify requirements, maintain living wage standards if employing more than 50 full-time employees, and all employees and subcontractors working with students must meet Level 2 background screening requirements. Required insurance includes Commercial General Liability of at least $1,000,000 per occurrence, Commercial Automobile Liability of $1,000,000 combined single limit, Workers' Compensation as required by Florida law, and Abuse & Molestation coverage of at least $1,000,000 per claim. The specific award value is not disclosed in solicitation documents, and the City reserves the right to award to multiple vendors and conduct negotiations with short-listed vendors.