Subcontractor_Utilization_Plan.pdf

This is a Subcontractor Utilization Plan document for The Genius Lab proposal submitted to the City of St. Petersburg, Florida (Pinellas County) in response to Request for Proposals No. 26-087. The proposal outlines the vendor's plan to design and deliver a comprehensive afterschool program for 6th through 12th grade students, integrating STEM activities, leadership development, financial empowerment, and mindfulness exercises. The program will operate Monday through Thursday during school days with potential Friday and Saturday events, launching within 60 days of contract execution and serving up to 50 participants. The vendor must provide transportation services from pick-up locations at south and north county middle and high schools. Deliverables include a fully developed curriculum framework aligned with the WHOLE Child Framework, parent engagement strategies, program innovation elements, and comprehensive evaluation and reporting mechanisms with bi-monthly progress reports. The pre-proposal meeting occurred on February 23, 2026, at 11:00 am via Zoom, with questions due by March 18, 2026, and answers provided by March 20, 2026. Proposals were required to be submitted electronically by March 26, 2026, at 3:00 pm. The initial contract term is three years from the date of execution, with two optional one-year renewal periods.

The subcontractor utilization plan addresses the Business Enterprise Program Outreach and Utilization evaluation criterion (15 points, Pass/Fail), requiring vendors to document and demonstrate their small business enterprise (SBE), minority business enterprise (MBE), or women business enterprise (WBE) status and provide detailed documentation of outreach efforts and planned utilization of such enterprises as subcontractors. The contract does not designate set-asides for disadvantaged enterprises, but subcontractor participation is a significant component of the overall evaluation. All employees and subcontractors working with students must meet Level 2 background screening requirements. Pricing is submitted on a reimbursement basis upon submission of receipts, invoices, and reports, with fully itemized costs required including per-trip rates for standard, after-hours, and weekend transportation. The City reserves the right to award to multiple vendors and conduct negotiations with short-listed vendors.