SU-060226 Project Manual.pdf

Project Manual For construction contracts greater than $20,000

HVAC Upgrades to Dance Studio In PAC Sub-C Level Projects

SU-060226

Dated September 25, 2026

SUNY Purchase College 735 Anderson Hill Road

(Atten: Kathiusca Nunez)

Form 7554-05

Page 2 of 7 SUNY Procedure 7554 Rev. June 2026

Project Number: __________________________________________ Date: _______________________ Project Name:______________________________________________________________________ Agency/Div Code: __________________________________ Contract No.: _____________________

Bidding Documents Section Title Page #

Notice to Bidders ................................................................................................................................................... NB-1

Information for Bidders Section Title Page

1 Definitions IB-1 2 Issuance of Bidding and Contract Documents & Procurement Lobbying IB-1 3 Proposals IB-2 4 Examination of Bidding and Contract Documents IB-3 5 Computation of Bid IB-3 6 Payment of Bid Security IB-4 7 Qualifications of Bidders IB-4 8 Submission of Post-Bid Information IB-5 9 Award of Contract IB-8 10 Required Bonds and Insurance IB-9 11 Minority and Women-Owned Business Enterprises IB-10 12 Equal Employment Opportunity Requirements IB-11 13 Executive Order 162 (EO162) – Workforce Utilization Report IB-12 14 Service Disabled Veteran-Owned Business Enterprises IB-12 15 Encouraging Use of New York State Businesses in Contract Performance IB-13 16 Single Contract Responsibility IB-13 17 Examination of Site and Conditions of Work IB-13 18 General Terms and Conditions IB-14

18.1 Vendor Debriefing and Contract Award Protest Procedure IB-14

18.2 Proposal Confidentiality IB-14

18.3 Information Security Breach and Notification Act IB-14

19 Bidder Certifications IB-15

19.1 State Finance Law §139-l – Sexual Harassment Prevention in the Workplace Policy IB-15

19.2 State Finance Law §139-m – Gender-Based Violence and the Workplace Policy IB-15

19.3 State Finance Law §139-d – Non-Collusive Bidding Certification IB-15

19.4 Public Work Contractor and Subcontractor Registry IB-16

19.5 Executive Order 16 – Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia IB-16

19.6 Executive Order 177 (EO177) – Human Rights Law Certification IB-16 21 Additional Terms and Conditions IB-17

Page 3 of 7 SUNY Procedure 7554 Rev. June 2026

Proposal ................................................................................................................................................................. 1 to 6

Technical Specifications

Division 1 - General Requirements

Section A - Description of Work .............................................................................................................. 0100-1 Section B - Alternates ............................................................................................................................... 0100-1 Section C - Special Conditions .................................................................................................. 0100-1 - 0100-9

Division 2 – Cutting and Patching Division 3 – Clean Up Division 4 – Temporary Access and Parking Division 5 – Field meetings Division 6 – Operating Instructions and Manuals Division 7 – Utility Shutdowns and Cut Overs Division 8 – Temporary Power for Construction Activities Division 9 – Sanitary Facilities Division 10 – Temporary Heat Division 11 – Temporary Light Division 12 – Temporary Water for Construction Purposes Division 13 – Conducting Work Division 14 – Safety and Protective Facilities Division 15 – Protection of Existing Structures, Vegetation and Utilities Division 16 – Abbreviations and References Division 17 – Use of Elevators Division 18 – Salvage of Materials Division 19 – Storage of Materials Division 20 – Shop Drawings and Samples Division 21– U.S. Steel Division 22 – Non-Asbestos Products Division 23 – Material Safety and Data Sheet Division 24 – Architect’s/Engineer’s Seal Division 25 – Construction Permit Division 26 – Other Contracts Division 27 – Asbestos Division 28 – Sustainable Design Reporting Division 29 – Low Embodied Concrete Division 30 – Construction Waste Management Division 31 – Wage Rates and Supplements

List of Drawings

Mechanical Electrical

State University of New York Construction Agreement

Summary

Article I General Provisions

Section 1.01 Definitions ............................................................................................................................ 1, 2 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=513

Page 4 of 7 SUNY Procedure 7554 Rev. June 2026

Section 1.02 Captions Section 1.03 Nomenclature Section 1.04 Entire Agreement Section 1.05 Successors, Assigns and Agents Section 1.06 Accuracy and Completeness of Contract Documents Section 1.07 Organization of Contract Documents Section 1.08 Furnishing of Contract Documents Section 1.09 Examination of Contract Documents and Site Section 1.10 Invalid Provisions Section 1.11 No Collusion or Fraud Section 1.12 Notices Section 1.13 Singular-Plural; Male-Female

Article II Contract Administration and Conduct

Section 2.01 Consultant’s Status................................................................................................................ 4, 5 Section 2.02 Finality of Decisions Section 2.03 Claims and Disputes ............................................................................................................. 5, 6 Section 2.04 Omitted Work Section 2.05 Extra Work ............................................................................................................................ 6, 7 Section 2.06 Contractor to Give Personal Attention Section 2.07 Employment of Workers Section 2.08 Detailed Drawings and Instructions Section 2.09 Contract Documents to Be Kept at Site Section 2.10 Permits and Building Codes .................................................................................................. 7, 8 Section 2.11 Surveys Section 2.12 Site Conditions Section 2.13 Right to Change Location Section 2.14 Unforeseen Difficulties ......................................................................................................... 8, 9 Section 2.15 Moving Materials and Equipment Section 2.16 Other Contracts Section 2.17 Inspection and Testing ....................................................................................................... 9, 10 Section 2.18 Subcontractors .................................................................................................................. 10, 11 Section 2.19 Shop Drawings and Samples ...................................................................................... 11, 12, 13 Section 2.20 Equivalents - Approved Equal ........................................................................................ 13, 14 Section 2.21 Patents, Trademarks and Copyrights Section 2.22 Possession Prior to Completion Section 2.23 Completion and Acceptance ............................................................................................. 14, 15 Section 2.24 Record Drawings .............................................................................................................. 15, 16 Section 2.25 Guarantees Section 2.26 Default of Contractor .................................................................................................. 16, 17, 18 Section 2.27 Termination ....................................................................................................................... 18, 19

Article III Time of Performance

Section 3.01 Commencement, Prosecution and Completion of Work ................................................... 19, 20 Section 3.02 Time Progress Schedule Section 3.03 Time Schedule for Shop Drawings and Samples Section 3.04 Notice of Conditions Causing Delay Section 3.05 Extension of Time ............................................................................................................. 20, 21 Section 3.06 Contractor's Progress Reports ........................................................................................... 21, 22

Page 5 of 7 SUNY Procedure 7554 Rev. June 2026

Article IV Payment

Section 4.01 Compensation to Be Paid Contractor Section 4.02 Value of Omitted and Extra Work ................................................................................... 22, 23 Section 4.03 Adjustment for Bond and Insurance Premiums Section 4.04 Unit Prices ........................................................................................................................ 23, 24 Section 4.05 Allowances Section 4.05A Field Orders Section 4.06 Deductions for Unperformed and/or Uncorrected Work .................................................. 24, 25 Section 4.07 Liquidated Damages Section 4.08 Contract Breakdown Section 4.09 Prompt Payment Requirements Section 4.10 Progress Payments ............................................................................................................ 25, 26 Section 4.11 Applications for Progress Payments Section 4.12 Progress Payments for Materials Delivered to Site Section 4.13 Transfer of Title to Materials Delivered to Site Section 4.14 Progress Payments for Materials Stored Off Site ............................................................. 26, 27 Section 4.15 Withholding of Progress Payments .................................................................................. 27, 28 Section 4.16 Lien Law Section 4.17 Substitution of Securities for Retainage Section 4.18 Final Payment Section 4.19 Acceptance of Final Payment ........................................................................................... 28, 29 Section 4.20 Guarantee Payment Section 4.21 Acceptance of Guarantee Payment Section 4.22 Contractor Limited to Money Damages Section 4.23 No Estoppel or Waiver...................................................................................................... 29, 30 Section 4.24 Limitation of Actions Section 4.25 Electronic Payments…………………………………………………………………………..30

Article V Protection of Rights and Property

Section 5.01 Accidents and Accident Prevention Section 5.02 Adjoining Property Section 5.03 Emergencies Section 5.04 Fire Safety Section 5.05 Risks Assumed by Contractor .......................................................................................... 31, 32 Section 5.06 Compensation and Liability Insurance........................................................................ 32, 33, 34 Section 5.07 Builder's Risk Insurance .................................................................................................. 34, 35 Section 5.08 Effect of Procurement of Insurance Section 5.09 No Third Party Rights ....................................................................................................... 35, 36

Article VI Minority and Women’s Business Enterprises (MWBEs) / Equal Employment Opportunities (EEO) Provisions

Article VII Provisions Required by Law Section 7.01 Provisions Deemed Inserted Section 7.02 Wage Rates

Article VIII Vendor Responsibility

Page 6 of 7 SUNY Procedure 7554 Rev. June 2026

Article IX Use of Service-Disabled Veteran-Owned Business Enterprises in Contract Performance

Signature of Parties and Governmental Approvals

Acknowledgments

Schedule I

Attachments – Terms, Conditions

1. Schedule I, II, III (Schedule I Unit Prices, Schedule II Allowances, Schedule III Field Order

Allowances)

2. Exhibit A Standard Contract Clauses

3. Exhibit A-1 Affirmative Action Clauses

Attachments –Contractor Documentation

4. Form 7554-07 – Contractor Proposal

5. Form 7554-10 - Bid Bond and Acknowledgement (required with bid)

6. Bidder’s Certifications (State Finance Law §139-l, §139-m, §139-d from SUNY Procedure Item #7554

“Construction Contracting Procedures

• Form 7554-20A Bidder’s Certifications

Attachments –Additional Contractor Documentation (required after bid opening from the low bidder)

7. Affirmative Action and Minority & Women Owned Business Enterprises from SUNY Procedure Item

#7557 “Participation by Minority Group Members and Women (MWBEs) with Respect to State University of New York Contract” (applies >$100,000)

• Form 7557-121b – MWBE Prospective Bidders Notice

• Form 7557-107 - M/WBE Utilization Plan (required within seven days of the bid)

• The Contractor’s EEO Policy Statement or Form 7557-104 (required within seven days of the bid)

• 7557-108 - M/WBE-EEO Work Plan or EEO Staffing Plan (required within seven days of the bid)

Note: In accordance Procedure Item #7557 MWBE Utilization Plans, EEO policy statements and EEO Work Plans are due within seven days of submittal of the bid.

8. Service Disabled Owned Business Enterprise from SUNY Procedure Item #7564 “Participation by Service-Disabled Veteran-Owned Business (SDVOBs) with Respect to State University of New York Contracts” (applies >$100,000)

• Form 7564-121b – SDVOB Prospective Bidders Notice

• Form 7564-107 - SDVOB Utilization Plan (required within seven days of the bid)

9. State Finance Law §§139-j and 139-k from SUNY Procedure Item #7552 “Procurement Lobbying Procedure for State University of New York” (applies >$15,000)

• Form A - Summary: Policy and Procedure of the State University of New York Relating to State

Finance Law §§139-j and 139-k

• Form B - Affirmation with respect to State Finance Law §§139-j and 139-k

• Form C - Disclosure and Certification with respect to State Finance Law §§139-j and 139-k

10. Bidder’s Post Bid Certifications (Executive Order 16 and 177) from SUNY Procedure Item #7554 “Construction Contracting Procedures

• Form 7554-20B Bidders Post Bid Certifications

11. Procurement Forms from SUNY Procedure Item #7553 “Purchasing and Contracting (Procurement) http://www.suny.edu/sunypp/lookup.cfm?lookup_id=126 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=125 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=511 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=512 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=889 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=855 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=618 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=615 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=621 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=857 https://www.suny.edu/sunypp/lookup.cfm?lookup_id=821 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=281 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=282 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=283 https://www.suny.edu/sunypp/documents.cfm?doc_id=934

Page 7 of 7 SUNY Procedure 7554 Rev. June 2026

• Form I Omnibus Procurement Act of 1992 (applies >$1,000,000)

• Form II Omnibus Procurement Act of 1992, Out of state firms (applies >$1,000,000)

• Form XIII Public Officers Law Compliance

12. Bonds and Certificate of Insurance from SUNY Procedure Item #7554 “Construction Contracting Procedures

• Form 7554-11 Labor & Materials and Performance Bonds (applies >$50,000)

• Form 7554-12 Certificate of Insurance (applies to all contracts)

• NYS Workers Compensation and Disability Insurance (applies all contracts)

13. Vendor Responsibility

• OSC’s Vendrep - Online System or Link to paper forms (form applies > $100,000)

14. NYS Labor Law, Section 220-a Contractor, Subcontractor, and Sub-subcontractor's Certification (AC2947) Form 7554-13

• Form AC 2947, Prime Contractor's Certification

• Form AC 2948, Subcontractor's Certification

• Form AC 2958, Sub-subcontractor's Certification http://www.suny.edu/sunypp/lookup.cfm?lookup_id=471 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=472 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=483 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=514 http://www.suny.edu/sunypp/docs/493.pdf http://www.osc.state.ny.us/vendrep/login_vendors.htm http://www.osc.state.ny.us/vendrep/forms_agency_vresp.htm http://www.suny.edu/sunypp/lookup.cfm?lookup_id=516

Form 7554-03

Page NB-1 of NB-2 SUNY Procedure 7554 Rev. November 2025

Notice to Bidders and Newspaper Advertisement

The State University of New York at Purchase College will receive sealed bids for project number SU-060226 titled HVAC Upgrades to Dance Studio in PAC Sub-C Level Project until 3 p.m. local time on October 27, 2026 at the Procurement and Accounts Payable Office, Campus Center South, Purchase College, 735 Anderson Hill Road, Purchase New York 10577-1402 where such proposals will be publicly opened and read aloud. Proposals may be hand delivered or mailed to the above location and must be received by such time.

All work on this Contract is to be completed within One hundred and fifty-six (156) calendar days after the date of the Notice to Proceed, or before June 21, 2027.

Purchase College is dedicated to environmentally sustainable practices and development. In an effort to conserve resources and reduce waste, the Bidding and Contract Documents will only be available electronically in PDF format for viewing and downloading at the following website:

https://www.purchase.edu/PurchaseMeansBusiness

A non-mandatory pre-bid conference and site walk-through for prospective Bidders will be held at 10:00 a.m. on Thursday, October 1, 2026, at Capital Facilities Office building Conference Room, Purchase College, 735 Anderson Hill Road, Purchase New York 10577-1402. This will be the only guided walk-through of the subject project facilities. No pre-registration is necessary to attend the meeting.

For directions to Purchase College, see https://www.purchase.edu/admissions/travel-and-transportation/#Directions

For a campus map, see https://www.purchase.edu/live/files/220-campus-map

There will be a Question Period from September 28 – October 9, 2026 C.O.B. During this time any questions must be submitted in writing (no telephone calls) to the following email address sean.connolly@purchase.edu. The email should reference the project in the subject line and include prospective bidder contact information. A response to all questions submitted within the Question Period and any required Addenda will be posted no later than the close of business on October 15, 2026.

Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy.

The State University of New York reserves the right to reject any or all bids.

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the University and potential bidders during the procurement process. Failure to adhere to this provision may result in the disqualification under the NYS Procurement Lobbying Act.

The designated contacts for this procurement are:

Sean Connolly Associate Director, Capital Facilities Planning Purchase College State University of New York https://www.purchase.edu/PurchaseMeansBusiness https://www.purchase.edu/admissions/travel-and-transportation/#Directions https://www.purchase.edu/live/files/220-campus-map mailto:sean.connolly@purchase.edu

Form 7554-03

Page NB-2 of NB-2 SUNY Procedure 7554 Rev. November 2025

735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-5916 Email: sean.connolly@purchase.edu

Kathiusca Nunez Associate Director of Contracts & Procurement Services Purchase College State University of New York 735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-6089 Email: kathiusca.nunez@purchase.edu

Elizabeth Pleva Director of Procurement & Accounts Payable Purchase College State University of New York 735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-6070 Email: elizabeth.pleva@purchase.edu

Lula Curanovic Procurement Specialist/MWBE Coordinator Purchase College State University of New York Campus Center South 3rd Floor 735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-6071 Email: lula.curanovic@purchase.edu mailto:sean.connolly@purchase.edu mailto:kathiusca.nunez@purchase.edu mailto:elizabeth.pleva@purchase.edu mailto:lula.curanovic@purchase.edu

Form 7554-06

Page IB-1 of IB-18 SUNY Procedure 7554 June 2026

INFORMATION FOR BIDDERS

Section 1 Definitions

All definitions set forth in the Agreement are applicable to the Notice to Bidders, Information for Bidders and the Proposal, all of which documents are hereinafter referred to as the Bidding Documents.

Section 2 Issuance of Bidding and Contract Documents & Procurement Lobbying

(1) Drawings and Specifications will be issued by the Consultant upon request after payment of the deposit specified in the Notice to Bidders.

(2) State Finance Law §§139-j and 139-k imposes certain restrictions on communications between the University and a Bidder during the procurement process. During the restricted period the Bidder is restricted from making contacts to other than designated contact unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a).

The restricted period is from the earliest notice of intent to solicit offers through final award and approval of the Contract.

The designated contacts for this procurement are:

Sean Connolly Associate Director, Capital Facilities Planning Purchase College State University of New York 735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-5916 Email: sean.connolly@purchase.edu

Kathiusca Nunez Associate Director of Contracts & Procurement Services Purchase College State University of New York 735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-6089 Email: kathiusca.nunez@purchase.edu

Elizabeth Pleva Director of Procurement & Accounts Payable Purchase College State University of New York 735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-6070 Email: elizabeth.pleva@purchase.edu mailto:sean.connolly@purchase.edu mailto:kathiusca.nunez@purchase.edu mailto:elizabeth.pleva@purchase.edu

Page IB-2 of IB-18 SUNY Procedure 7554 June 2026

Lula Curanovic Procurement Specialist/MWBE Coordinator Purchase College State University of New York Campus Center South 3rd Floor 735 Anderson Hill Road Purchase, NY 10577-1402 Tel: (914) 251-6071 Email: lula.curanovic@purchase.edu

(3) University employees and their designated representatives are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Bidder pursuant to these two statutes. Certain findings of non-responsibility can result in rejection for contract award and in the event of two findings within a 4 year period the Bidder is debarred from obtaining government procurement contracts.

Section 3 Proposals

(1) Proposals must be submitted in duplicate on the forms provided by the University. They shall be addressed to the University in a sealed envelope, marked with the name and address of the bidder, the title of the Project and the Project number. The University accepts no responsibility for Proposals that may be delivered by any courier or other messenger service that does not contain all of the above-noted information on the outside of a sealed envelope. Facsimile or email copies of the Proposal will not be accepted.

(2) All blank spaces in the Proposal must be filled in and, except as otherwise expressly provided in the Bidding Documents; no change is to be made in the phraseology of the Proposal or in the items mentioned therein.

(3) Proposals that are illegible or that contains omissions, alterations, additions or items not called for in the Bidding Documents may be rejected as informal. In the event any bidder modifies, limits or restricts all or any part of its Proposal in a manner other than that expressly provided for in the Bidding Documents, its Proposal may be rejected as informal.

(4) Any Proposal may be considered informal which does not contain prices in words and figures in all of the spaces provided or which is not accompanied by a bid security in proper form. In case any price shown in words and its equivalent shown in figures do not agree, the written words shall be binding upon the bidder. In case of a discrepancy in the prices contained in the Proposal forms submitted in duplicate by the bidder, the Proposal form which contains the lower bid shall be deemed the bid of the bidder; provided, however, the University at its election may consider the Proposal of such bidder informal.

(5) If the Proposal is made by a corporation, the names and places of residence of the president, secretary and treasurer shall be given. If by a partnership, the names and places of residence of the partners shall be given. If by a joint venture, the names and addresses of the members of the joint venture shall be given. If by an individual, the name and place of residence shall be given.

(6) No Proposal will be considered which has not been deposited with the University at the location designated in and prior to the time of opening of bids designated in the Bidding and Contract Documents or prior to the time of opening as extended by Addendum.

mailto:lula.curanovic@purchase.edu

Page IB-3 of IB-18 SUNY Procedure 7554 June 2026

(7) Bids may be modified, withdrawn or canceled only in writing or by email notice received by the University prior to the time of opening of bids designated in the Bidding and Contract Documents.

A written or email notice of modification, withdrawal or cancellation shall be marked by the bidder with the name and address of the bidder, the title of the Project and the Project number. Upon receipt by the University a duly authorized employee of the University, who shall note thereon the date and time of receipt and shall thereupon attach said written or email notice of modification, withdrawal or cancellation to the envelope submitted by the bidder pursuant to subdivision (1) of this

(8) Permission will not be given to modify, explain, withdraw or cancel any Proposal or part thereof after the time designated in the Bidding and Contract Documents for the opening of bids, unless such modification, explanation, withdrawal or cancellation is permitted by law and the University is of the opinion that it is in the public interest to permit the same.

Section 4 Examination of Bidding and Contract Documents

(1) Prospective bidders shall examine the Bidding and Contract Documents carefully and, before bidding, shall make written request to the Consultant (with a copy thereof to the University) for an interpretation or correction of any ambiguity, inconsistency or error therein which should be discovered by a reasonably prudent bidder. Such interpretation or correction as well as any additional Contract provision the University shall decide to include will be issued in writing by the Consultant as an Addendum, which will be sent to each person recorded as having received a copy of the Bidding and Contract Documents from the Consultant, and which also will be available at the places where the Bidding and Contract Documents are available for inspection by prospective bidders. Upon such emailing or delivery and making available for inspection, such Addendum will become a part of the Bidding and Contract Documents and will be binding on all bidders whether or not the bidder receives or acknowledges the actual notice of it. Prospective bidders are responsible for ensuring that all addenda have been incorporated into the bid. The requirements contained in all Bidding and Contract Documents shall apply to all Addenda.

(2) Only the written interpretation or correction so given by Addendum shall be binding. Prospective bidders are warned that no trustee, officer, agent or employee of the University or the Consultant is authorized to explain or interpret the Bidding and Contract Documents by any other method, and any such explanation or interpretation, if given, must not be relied upon.

Section 5 Computation of Bid

(1) In computing their bids, bidders are not to include the sales and compensating use taxes of the State of New York or of any city and county in the State of New York for any supplies or materials which are incorporated into the completed Project as the University is exempt from such taxes.

(2) Unit prices may be inserted in the Proposal by the University or the bidder at the discretion of the University. Any unit prices listed in the Proposal by the University are based upon the Consultant's appraisal of a fair cost for the work involved. Such listed prices will be binding upon both the bidder and the University unless the bidder wishes to change any of such unit prices by crossing out the listed unit price and inserting a revised unit price. Such revised unit price shall not be binding upon the University unless it accepts the same, in writing, before it issues a Notice of Award. In the event the Proposal contains blank spaces for unit prices or the bidder revises any stated unit price, the amount of such unit prices for additions shall not vary by more than 15 percent from the prices

Page IB-4 of IB-18 SUNY Procedure 7554 June 2026 inserted by the bidder for deductions, and, if the variance of such prices exceeds 15 percent, the University may adjust the deduction price inserted by the bidder so that it is only 15 percent lower than the addition price inserted by the bidder. In addition, the University may adjust any unit price filled in by a bidder to an amount agreeable to both the bidder and the University or it may reject any unit prices.

(3) Alternates, if any, listed in the Proposal shall be accepted in the order indicated and will be used in combination with the Base Bid to determine the low bidder. Unit prices will not be used to determine the low bidder.

(4) If a tie bid should occur the University reserves the right to use one of the following methods to determine the successful bidder. For tie bids between two contractors the University representative shall flip a coin, both affected contractors must be present for the coin toss. For tie bids between three or more contractors the University representative shall pull names from a bowl, hat or other container. The affected contractors must be present for the drawing.

Section 6 Payment of Bid Security

(1) Each Proposal must be accompanied by the required amount of the bid security, which is 5% of the Total Bid, in the form of a bank draft or certified check, payable at sight to the University and drawn on a bank authorized to do business in the United States, or by a Bid Bond, on a form approved by the University, duly executed by the bidder as principal and having as surety thereon a surety company or companies, approved by the University, authorized to do business in the State of New York as a surety. Attorneys-in-fact who execute a Bid Bond on behalf of a surety must affix thereto a certified and effectively dated copy of their power of attorney.

(2) The University will return, without interest, bid securities in accordance with the following procedure:

a. To all bidders except the apparent three (3) lowest bidders within two (2) working days after the opening of bids.

b. To any bidder submitting a Bid Bond as a replacement for a previously provided bank draft or certified check, within two (2) working days after the University's approval of such Bid Bond.

c. To the apparent three (3) lowest bidders, unless their bid security was previously returned, within two (2) working days after delivery to the University by the successful bidder of the executed Agreement and required Bonds, or within two (2) working days of the University's rejection of all bids or within two (2) working days after the expiration of forty-five (45) calendar days after the bid opening, whichever event shall occur first.

d. Bid Bonds, due to their nature, will not be returned.

(3) The University reserves the right to deposit bid security drafts or checks pending final disposal of them.

Section 7 Qualifications of Bidders

(1) A bidder must demonstrate, to the satisfaction of the University, that it has successfully completed three (3) contracts similar in size, scope and complexity to this contract within the last five (5) years.

Page IB-5 of IB-18 SUNY Procedure 7554 June 2026

a. For scope and complexity similar work is defined as: construction work in an occupied building with mechanical upgrades to the building’s HVAC systems, and as further described in the General Requirements, Description of Work. For size, the bidder should provide evidence that they have similar work at dollar amounts approximately equal (or greater) to the amount of bidder’s bid.

b. The determination of relevant contract experience in terms of size, scope and complexity will be at the sole discretion of the University.

c. The above three projects shall be submitted on Attachment A of the Proposal (Form 7554- 07), “List of Completed Similar Construction Projects” (the List). If the List is not provided or is missing information, and/or is found to have erroneous information or information that is no longer current, a Proposal may be rejected as not responsive. If requested by the University, the bidder may be permitted to add missing information, modify and/or explain erroneous information or information that is no longer current on the List.

Modifications and/or explanations of the List must be received within 48 hours of receipt of the University’s request.

(2) All prospective bidders must demonstrate to the satisfaction of the University that they have the skill and experience, as well as the necessary facilities, ample financial resources, ability to manage staff and subcontractors effectively, ability to anticipate and plan construction work for optimal progress, ability to create, strive for and maintain working environments and relationships that are constructive, communicative and cooperative, organization and general reliability to do the work to be performed under the provisions of the Contract in a satisfactory manner and within the time specified.

(3) Each bidder must demonstrate to the satisfaction of the University that it has working capital available for the Project upon which it is bidding in an amount equal to 15 percent of the first $100,000 of the amount of its Base Bid plus 10 percent of the next $900,000 plus 5 percent of the remainder of its Base Bid. Working capital is defined as the excess of current assets over current liabilities. The University defines current assets as assets which can be reasonably expected to be converted into cash within a year, and current liabilities as debts which will have to be paid within a year.

(4). The University may make such investigation as the University deems necessary to determine the ability of any bidder to perform the Work. Bidders shall furnish to the University all information and data required by the University, including complete financial data, within the time and in the form and manner required by the University. The University reserves the right to reject any bid if the evidence submitted by or an investigation of such bidder fails to satisfy the University that such bidder is properly qualified to carry out its obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.

(5) At the time of the bid opening, all bidders and subcontractors, domestic and foreign, must be in compliance with New York State business registration requirements. Contact the NYS Department of State regarding compliance.

Section 8 Submission of Post-Bid Information

(1) Within forty-eight (48) hours after the opening of bids, each of the apparent three lowest bidders, unless otherwise directed by the University or otherwise provided in the Bidding and Contract

Page IB-6 of IB-18 SUNY Procedure 7554 June 2026

Documents, shall submit to both the University and the Consultant:

a. Evidence of a completed New York State Uniform Contracting Questionnaire (Vendor Responsibility Questionnaire For-Profit Construction (CCA-2)). Either email confirmation that the bidder’s CCA-2 is current and certified in the New York State VendRep System (VendRep) within the last six months from the bid date, or deliver a certified paper format CCA-2, including all attachments, to the University.

The University recommends that vendors file the required CCA-2 online via the VendRep.

To enroll in and use the VendRep, see the VendRep Instructions at https://www.osc.state.ny.us/vendrep/info_vrsystem.htm or go directly to the VendRep online at https://portal.osc.state.ny.us. To request assistance, contact the Office of the State Comptroller’s (“OSC”) Help Desk at 866-370-4672 or 518- 408-4672 or by email at ciohelpdesk@osc.state.ny.us.

The paper format CCA-2 and accompanying definitions are available on the OSC website at the following location:

http://www.osc.state.ny.us/vendrep/forms_vendor.htm

b. A working plan and schedule showing clearly, in sequence and time-scale, all significant activities of the work. The working plan and schedule shall be in the form of suitable charts, diagrams or bar graphs and shall be based on the Contractor's logic and time estimates for the anticipated time of commencement and completion of the work and its significant phases and activities and the interrelationship between such significant activities and other items pertinent to the work. This requirement is in addition to and not a substitute for the schedule requirements of section 3.02 (Time Progress Schedule) of the Agreement.

Although the working plan and schedule submitted shall not be used in determining the lowest responsible bidder, failure to submit the working plan and schedule may result in the rejection of the Proposal as not responsive.

c. The names and addresses of the bidder's proposed subcontractor for the Asbestos Abatement work of any value, and proposed subcontractors for Electrical Work, the Heating, Ventilating and Air-Conditioning Work and the Plumbing Work for each of said work categories valued at $100,000 or more.

i. For each proposed subcontractor named, provide a completed “List of Completed Similar Construction Projects (the List).” If the List is not provided or is missing information, and/or is found to have erroneous information or information that is no longer current, a proposed subcontractor may be rejected. If requested by the University, the bidder may be permitted to add missing information, modify and/or explain erroneous information or information that is no longer current on the List;

modifications and/or explanations of the List must be received promptly after receipt of the University’s request.

ii. Only one proposed subcontractor should be named for each of such trades. Proposed subcontractors of the bidder may not be changed except with the specific written approval of the University.

iii. The naming of the bidder itself for any of such work is not acceptable and may result in rejection of the bidder unless the bidder can demonstrate to the University that it has https://www.osc.state.ny.us/vendrep/info_vrsystem.htm https://www.osc.state.ny.us/vendrep/info_vrsystem.htm https://portal.osc.state.ny.us/ mailto:ciohelpdesk@osc.state.ny.us http://www.osc.state.ny.us/vendrep/forms_vendor.htm

Page IB-7 of IB-18 SUNY Procedure 7554 June 2026 successfully completed or substantially completed three (3) contracts similar in size, scope and complexity for the designated work within the last five (5) years. The determination of relevant contract experience in terms of size, scope and complexity will be at the sole discretion of the University.

iv. The bidder will be required to establish, to the satisfaction of the Consultant and the University, the reliability and responsibility of each of their said proposed subcontractors to furnish and perform the work described in the sections of the Specifications pertaining to each of such proposed subcontractors' respective trades.

By submission of the “List of Completed Similar Construction Projects,” a proposed subcontractor must be able to demonstrate that they have successfully completed or substantially completed three (3) contracts similar in size, scope and complexity for the designated work within the last five (5) years. The determination of relevant contract experience in terms of size, scope and complexity will be at the sole discretion of the University.

v. For each of the proposed subcontractors, the bidders must submit to the University, within seven (7) calendar days after the bid opening, evidence of a completed New York State Uniform Contracting Questionnaire (Vendor Responsibility Questionnaire For-Profit Construction (CCA-2)). Either email confirmation that the subcontractor’s CCA-2 is current and certified in the New York State VendRep System (VendRep) within the last six months from the bid date, or deliver a certified paper format CCA-2, including all attachments, to the University.

vi. In the event that the University and the Consultant reject any of said proposed subcontractors, the bidder, within two (2) working days after receipt of notification of such rejection, shall again submit to the University and the Consultant the name of another proposed subcontractor in place of the one rejected and it will be required to establish to the satisfaction of the University and the Consultant the reliability and responsibility of said proposed subcontractor; When naming another proposed subcontractor, the bidder must promptly submit the proposed subcontractor’s completed “List of Completed Similar Construction Projects” and their completed CCA- 2.

vii. The bidder will not be permitted to submit another proposed subcontractor if it designated itself for any of the aforesaid categories of work.

viii. Proposed subcontractors of the bidder, approved by the University and the Consultant, must be used on the work for which they were proposed and approved and they may not be changed except with the specific written approval of the University.

d. A breakdown of the amount of the bidder's Proposal. Such breakdown shall be prepared in accordance with industry standards. No bidder shall be barred from revising, in the Contract breakdown required under the provisions of Section 4.08 of the Agreement, the various amounts listed in the bid breakdown required under the provisions of this Section.

The amount set forth in said bid breakdown will not be considered as fixing the basis for additions to or deductions from the Contract consideration.

(2) Except for Contracts of $100,000 or less, within seven (7) calendar days after the opening of bids, unless otherwise directed by the University, the three low bidders shall submit to the University for its approval, a Minority and Women-owned Business Enterprise Utilization Plan (Form 7557-107).

https://www.suny.edu/sunypp/lookup.cfm?lookup_id=618

Page IB-8 of IB-18 SUNY Procedure 7554 June 2026

(3) Except for contracts of $100,000 or less, within seven (7) calendar days after the opening of bids, the three low bidders shall submit to the University for its approval, an Equal Employment Opportunity Statement and EEO Staffing Plan (Form 7557-108) to ensure equal employment opportunities without discrimination because of race, creed, color, sex or national origin. Such Statement and plan should demonstrate the bidder’s intent to comply with the provisions of Article VI of the Agreement. The EEO plan should include the methods that the bidder will use to address nondiscrimination and affirmative action so that minorities and women will be included in the work force. The Equal Employment Opportunity (“EEO”) Policy Statement that shall contain, but not necessarily be limited to, a provision that the bidder, as a precondition to entering into a valid and binding Contract with the University, shall during the performance of the Contract, agree to the following:

a. It will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability or marital status, will undertake or continue existing programs of affirmative action to ensure that minority group membership and women are afforded equal employment opportunities without discrimination, and shall make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force on the Contract.

b. It shall state in all solicitations or advertisements for employees that, in the performance of the Contract, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status.

c. At the request of the University, it shall request each employment agency, labor union or authorized representative of workers, with which it has collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative will affirmatively cooperate in the implementation of the bidder’s obligations herein.

d. After the award of the contract, it shall submit to the University a work force utilization report, in a form and manner required by the University, of the work force actually utilized on the Contract, broken down by specified ethnic background, gender and Federal occupational categories or other appropriate categories specified by the University.

(4) The above information and such other information as the University or the Consultant may request or obtain will be used by the University in determining the reliability and responsibility of the bidder and any proposed subcontractors. Each bidder must comply promptly with all requests by the University and the Consultant for information and must actively cooperate with the University and the Consultant in their efforts to determine the qualifications of the bidder and any proposed subcontractors. Failure to comply with the latter may result in the rejection of the Proposal as not responsive. All information required to be furnished to the University under this Section shall be sent to the State University at {insert address or email address}.

Section 9 Award of Contract

(1) The award of the Contract shall be made to the bidder submitting the lowest bid that is responsive to the solicitation and who, in the sole opinion of the University, is qualified to perform the work.

The University shall determine the lowest bid by adding to or deducting from the Base Bid of the https://www.suny.edu/sunypp/lookup.cfm?lookup_id=621

Page IB-9 of IB-18 SUNY Procedure 7554 June 2026 bidders the additive or deductive alternates, if any, the University elects to accept after the opening of the Proposals. Alternates will be accepted in the order they are set forth in the Proposal. The unit prices set forth in the Proposal for additions to or deductions from the work shall not be considered in determining the lowest bid.

The lowest base bid shall not exceed the amount of funds then estimated by the University as available to finance the contract. If the lowest bidder exceeds such amount, the University may reject all bids, or may award the contract on the base bid combined with deductive alternates applied in the order they are set forth in the Proposal as produces the net amount which is within the available funds.

(2) The right is reserved, if, in the University's judgment, the public interest will be promoted thereby, to reject any or all Proposals, to waive any informality in any Proposal received or to afford any bidder an opportunity to remedy any deficiency resulting from a minor informality or irregularity.

Without limiting the generality of the foregoing:

a. A Proposal may be rejected as not responsive if the bidder fails to furnish the required bid security or to submit the data required with or after its Proposal and this Information for Bidders.

b. A Proposal may be rejected as not responsive if the bidder cannot show to the satisfaction of the University: (i) that it has the necessary qualifications and capital; or (ii) that it owns, controls or can procure the necessary plant and equipment to commence the work at the time prescribed in the Contract and thereafter to prosecute and complete the work at the rate, or within the time specified; or (iii) that it is not already obligated by the performance of so much other work as is likely to delay the commencement, prosecution or completion of the work contemplated by the Contract.

c. A Proposal will be rejected as not responsive if it does not provide for the completion of the work by the date of completion specified in the Proposal.

(3) The University also expressly reserves the right to reject any Proposal as not responsive if, in its opinion, considering the work to be performed, the facts, as to the bidder's business or technical organization, plant, financial and other sources of business experience compared with the work bid upon, justify rejection.

(4) The award of the Contract shall not be construed as a guarantee by the University that the plant, equipment and the general scheme of operations and other data submitted by the bidder with or after its Proposal is either adequate or suitable for the satisfactory performance of the work.

Section 10 Required Bonds and Insurance

(1) Unless otherwise agreed to by the University, within ten (10) working days after the receipt of Letter of Intent, the Contractor shall procure, execute and deliver to the University and maintain, at its own cost and expense:

a. A Performance Bond and a Labor and Material Bond, both of which bonds shall be on the form prescribed by the University and in an amount not less than 100 percent of the total amount of the Contract awarded to the Contractor by the University said bonds must be issued by a surety company approved by the University and authorized to do business in the State…