Stone Mnt FY2025 City Hall Parking_Fencing BI.pdf

PROJECT MANUAL

for

City of Stone Mountain – FY 2025

CITY HALL PARKING LOT &

FENCING

Stone Mountain, Georgia

CIP 2025-002

JUNE 9, 2025

ENGINEER

1000 Peachtree Ind Blvd, Suite 6-490

Suwanee, Georgia 30024

(770) 312-2674

LBGM PROJECT NUMBER 27360.02

CITY OF STONE MOUNTAIN FY 2025 CITY HALL PARKING LOT

LBGM 27360.02 PROJECT DIRECTORY SECTION 00 001-1

OWNER CITY OF STONE MOUNTAIN (770) 498-8984

875 Main Street FAX (770) 498-8609

Stone Mountain, Georgia 30083

Shawntez “Shawn” Edmondson City Manager

PRIMARY CONSULTANT:

ENGINEER LBGM Associates, Inc. (770) 312-2674

1000 Peachtree Ind Blvd, Suite 6-490 lgenn@lbgmassociates.com

Suwanee, Georgia 30024

Larry A. Genn, PE

CITY OF STONE MOUNTAIN FY 2025 CITY HALL PARKING LOT & FENCING

LBGM 27360.02 TABLE OF CONTENTS SECTION 00 002-1

TECHNICAL PROVISIONS

DIVISION 0 - BIDDING/CONTRACT REQUIREMENTS

Section Title

00 001 Project Directory

00 002 Table of Contents

00 010 Invitation to Bid

00 100 Instructions to Bidders

00 200 Project Description

00 300 Bid Form

00 500 Form of Agreement

00 701 General Conditions

DIVISION 1 - GENERAL REQUIREMENTS

Section Title

01 010 Summary of Work

01 630 Product Options and Substitutions

01 740 Contractor Warranty Form

01 741 Subcontractor Warranty Form

01 742 E-Verify Contractor Affidavit

Technical Specifications

31 1000 Site Clearing

31 2000 Earth Moving

31 2500 Erosion & Sedimentation Control

31 5000 Excavation Support & Protection

32 3113 Chain Link Fencing & Gates *special section security fencing, remote access gate*

32 9113 Soil Preparation

32 9200 Turf & Grasses

32 9223 Sodding

33 0500 Common Work Results for Utilities

33 4100 Storm Utility Drainage Piping

Design Documents

A. United Consulting Geotechnical Report June 3, 2025

B. LBGM Design plans June 4, 2025 [16 sheets}

END OF SECTION 00 002

LBGM 27360.02 INVITATION TO BID SECTION 00 010-1

INVITATION TO BID ON THE

City of Stone Mountain - FY 2025 CITY PARKING LOT PROJECT & FENCING

PROJECT BID NO. CIP 2025-002

The City of Stone Mountain is soliciting competitive sealed bids from qualified contractors for PARKING LOT

ADDITION & FENCING– CITY HALL. Sealed bids will be received by the City of Stone Mountain at the Stone

Mountain City Hall, 875 Main Street, Stone Mountain, Georgia 30083, until 2:00 p.m. local time on Monday, June

30, 2025. The bids will be opened by staff and the results will be posted later that day via email to the bid submitters. Any bid received after 2:00 p.m. will not be accepted. Bid envelopes must be marked on the outside with Bid Number, Name of Bidder, date and time of opening and Contractor’s License Number. Failure to display

Contractor’s License Number may result in the bid being returned.

Work required under the contract will include installation of security fencing with associated remote access gate around existing parking lot at rear of City Hall [+/- 350LF fencing with 24’wide gate] as well as grading, stormwater management systems, paving, etc. to provide additional 30 space parking lot to the south of City Hall.

Interested parties should contact Larry Genn lgenn@lbgmassociates.com (770-312-2674) to request a bid package.

PROSPECTIVE BIDDERS MUST REGISTER WITH CITY OF STONE MOUNTAIN FOR THIS PROJECT TO

ENSURE NOTIFICATION OF ANY ADDEDUM RELEASES.

Bids shall be entered as a Unit Price Basis. The bidder shall provide an overall price based on unit prices for estimated quantities as described in the project manual, design plans, and outlined on the bid form.

One complete set of drawings and specifications shall be provided in an electronic format. No partial sets of working drawings or specifications shall be issued. Questions shall be emailed to Larry Genn at LBGM Associates, Inc., Attention: Stone Mountain City Engineer Bid No. 2025-002 at lgenn@lbgmassociates.com. Questions will be received up to Wednesday, June 25, 2025 at 5:00 pm. Responses will be made through an addendum. Contractor shall provide email address on facsimile and/or at time of bid package request and/or pick up.

Bids in the case of Corporations not chartered in Georgia, must be accompanied by proper certification stating that said Corporation is authorized to do business in the State of Georgia. No Bidder may withdraw his Bid within ninety (90) days after the actual date of the opening thereof.

All Bidders are required to submit a Bid Bond or a certified check made payable to the City of Stone Mountain in the amount of five percent (5%) of the total amount bid. The successful bidder will be required to furnish a contract performance bond and payment bond in the amount of one hundred percent (100%) of the total amount bid and provide insurance coverage as required by the contract documents. The Bid Bond or certified check must be enclosed in the envelope with the sealed bid.

Bonding Company must be licensed to do business in Georgia, licensed to do business by the Georgia Secretary of

State, authorized to do business in Georgia by the Georgia Insurance Department, listed in the Department of the

Treasury's Publication of Companies Holding Certificates of Authority as Acceptable Surety on Federal Bonds and as Acceptable Reinsuring Companies and have an A.M. Best rating of A-, Class V or higher.

The Owner will award the Contract to the lowest qualified bidder, subject with the Owner's right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interests.

END OF INVITATION

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-1

SECTION I

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS:

1.1 The terms used in Instructions to Bidders and defined in General Conditions

(Section G) shall have meanings assigned to them in General Conditions.

1.2 The term “Successful Bidder” means the Bidder to whom the Owner awards or expects to award the contract.

2. COPIES OF BID DOCUMENTS:

2.1 Bid Document Package may be available in advance to contractors and other interested parties at the cost and location stipulated in the INVITATION TO

BID.

2.2 Complete sets of Bid Documents shall be used in preparing Bids. The Owner assumes no responsibility for errors or misinterpretations resulting from using incomplete sets of Bid Documents.

2.3 The Owner, in making Bid Documents available on the above terms, does so only to obtain Bids on Work and does not confer license or grant for any other use.

2.4 Any part of the Bid Documents may be modified by Addenda.

Where forms are provided, THEY MUST BE USED WITHOUT SUBSTITUTION!

Use of forms other than those provided by the City shall constitute a non-responsive Bid and shall be rejected.

NOTE: Bidder must submit one original and one copy of Bid Documents to include: Bid

Form; Instructions to Bidders; Bidder’s Affidavit; Non-Collusion Affidavit; and Bid Bond.

3. QUALIFICATIONS OF BIDDERS:

3.1 The City may make any investigations deemed necessary to determine Bidder’s ability to perform the Work, and Bidder shall furnish all information and data requested by the City. The City reserves right to reject any bid from any Bidder that the City considers not properly qualified to carry out Contract obligations or able to satisfactorily complete the Work on schedule.

3.2 If Bidder does not have offices in the State of Georgia, such Bidder shall designate a proper agent in the State of Georgia on whom service can be made in the event of litigation.

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-2

4. EXAMINATION OF BID DOCUMENTS AND SITE:

4.1 Before submitting Bid, each Bidder shall: (a) examine the Bid Document

Package thoroughly; (b) visit the site to become familiar with local conditions affecting cost or Work progress or performance; (c) become familiar with federal, state, and local laws, ordinances, rules, and regulations affecting cost or

Work progress or performance; (d) study and carefully correlate Bidder’s observations with the Bid Document Package; and, (e) notify The Architect concerning conflicts, errors, or discrepancies in Bid Document Package.

4.2 On request, The Architect may provide each Bidder access to the site to conduct investigations and tests that Bidder deems necessary in order to submit Bid subject to easement acquisitions and existing conditions.

4.3 Bid submission will constitute incontrovertible representation that Bidder understands and has complied with requirements contained in this Article 4, and that Bidder has read and understood the Bid Document Package and hereby stipulates that the documents are sufficient in scope and detail to indicate and convey understanding for terms and conditions in order to perform Work.

5. ADDENDA AND INTERPRETATIONS:

5.1 Questions concerning meaning or intent of Bid Document Package shall be directed in Thomas McElheny at tmcelheny@cplteam.com. Replies will be issued by Addenda mail or delivered to parties recorded by the Department as having received Bid Document Package. Questions after the end of questions date and time will not be answered. Only questions answered by formal written

Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

5.2 Addenda may be issued to modify Bid Document Package as deemed necessary by the City.

6. BID SECURITY:

6.1 Each bid shall be accompanied by Bid Security made payable to Owner in the amount equal to five percent (5%) of the Bidder’s maximum Bid Price. Bid

Security shall be cashier's check or Bid Bond issued by Surety meeting requirements contained in paragraph 24 below. Bid bond must be on City provided form found in bid package. Failure to use City forms may constitute a non-responsive bid and may be rejected.

6.2 Bid Security for Successful Bidder will be retained until Bidder has executed

Agreement and furnished required payment and performance bonds. If

Successful Bidder fails to furnish the qualifications submittals or fails to execute and deliver Agreement and furnish required Payment and Performance Bonds within fifteen (15) calendar days after Notice of Award, Owner may annul Notice of Award and Bidder’s Bid Security will be forfeited.

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-3

Bid Security, for any Bidder that the City believes to have reasonable chance to receive award, may be retained by Owner until the ninety-first (91st) day after

Bid opening. If Notice of Award is issued within ninety (90) calendar days after

Bid opening, Bid Security for Bidder receiving Notice of Award may be retained by Owner up to ninety (90) calendar days after Notice of Award.

6.3 Bid Bond shall be issued by company having a registered agent in State of

Georgia and shall comply with the additional requirements of paragraph 23 below.

7. CONTRACT TIME:

The Work shall be completed within one hundred twenty (120) consecutive calendar days.

8. EXAMINATION OF BID PLANS AND SPECIFICATIONS:

Bidders are advised to carefully examine the Bid Plans and Specifications for the proposed Work. The Bid Plans indicate the surface and underground structures likely to affect the prosecution of the Work insofar as they have been determined, but the information indicated is not guaranteed as being correct and complete. Bidders are expected to examine the Bid Plans and the location of the Work, verify all information with authorities concerned, and judge for themselves all the circumstances affecting the cost of the Work and the time required for its completion, and shall assume all patent and latent risks in connection therewith.

9. BID BOND FORFEITURE:

The Successful Bidder, upon his failure or refusal to execute and deliver the Contract and

Bonds required within fifteen (15) calendar days after receipt of Notice of Award, shall forfeit to the Owner, as penalty for such failure or refusal, the security deposited with

Bid.

Provisions for penalty are set forth in the Advertisement for Bid, Bid Documents, and Specifications (including General Conditions).

10. SUBSTITUTE OR “OR EQUAL” TERMS:

10.1 The Contract, if awarded, will be based on material and equipment described in

Plans or specified in Specifications without consideration for possible substitute or “or equal” items. Where indicated in Plans or specified in Specifications, substitute or “or equal” material or equipment may be furnished or used by

Contractor, if acceptable to the Engineer. Application for substitute or “or equal” items will be considered by the Owner until seven (7) calendar days prior to date for opening Bids.

Procedure for submitting application and consideration by the Architect is set forth in General Conditions and may be supplemented in Paragraphs 11.2 and

11.3 following.

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-4

10.2 Materials or equipment specified or described in Bid Document Package by proprietary name or by naming a particular supplier are intended to establish type, function, and quality required. Unless name is followed by words indicating no substitution is permitted, materials or equipment from other suppliers may be accepted by the Architect if sufficient information is submitted by Bidder to allow the Architect to determine material or equipment proposed is equivalent or equal to named material or equipment. Bidders shall make written application to the Architect for proposed substitute material or equipment and shall certify that the proposed substitute material or equipment will perform adequate functions and achieve results called for by general design, be similar and equal substance to item specified, and be suited to same use as specified material or equipment. Application shall state that the Architect’s acceptance of proposed substitute will not prejudice Contractor’s achieving

Substantial Completion on time, will or will not require changes to Contract

Documents to adapt design to proposed substitute, and will or will not require payment for license fee or royalty. Bidder shall indicate acceptance of responsibility for all costs of redesign, which will be required through approval of Bidder’s application.

Variations for proposed substitute from item specified will be identified in application and available maintenance, repair, and replacement service will be indicated.

10.3 Bidders may propose substitute construction means, methods, sequences, techniques, or procedures for specific construction means, methods, techniques, sequences, or procedures indicated in or required by Bid Document Package.

Bidders shall submit sufficient information to allow the Architect to determine substitute proposed is equivalent to means, method, sequence, technique, or procedure indicated or required by Bid Document Package. Procedure for review by the Architect will be similar to method provided in Paragraph 11.2 above.

10.4 The Architect will be allowed reasonable time to evaluate each proposed substitute. No application for substitute will be considered later than seven (7) calendar days prior to bid opening date. The Architect will be sole judge concerning proposed substitute acceptability.

11. SUBCONTRACTORS, SUPPLIERS AND OTHERS:

11.1 Each Bid shall identify names and addresses for subcontractors, suppliers, and other persons and organizations furnishing material and equipment, or Bid will be considered non-responsive. The Bidder is cautioned that any person, firm or other party to whom it is proposed to award a subcontract under this Contract must meet the same conditions of experience, competent personnel and workman’s compensation insurance as the Bidder.

If requested by the Engineer, the Successful Bidder and any other Bidder shall, within seven (7) calendar days after request, submit to the Architect experience

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-5

statement with pertinent information for similar projects and other qualifications for each subcontractor, supplier, person, and organization. If the Architect, after due investigation has reasonable objection to any proposed subcontractor, supplier, person, or organization, the Engineer may, before giving Notice of

Award, request Successful Bidder to submit acceptable substitute without increase in Contract Price or Contract Time. If Successful Bidder declines to make substitution, the Engineer may elect not to award contract to Bidder.

Bidder’s declining to make substitution will not constitute grounds for sacrificing

Bid Security.

11.2 Procedures for approving Subcontractors after executing Agreement are described in the General Conditions. No subcontractors may be employed without the specific written authorization of the Engineer.

11.3 No Contractor will be required to employ subcontractor, supplier, person, or organization against whom Contractor has reasonable objection.

12. NOTICE OF SPECIAL CONDITIONS:

Attention is particularly called to those parts of the Specifications (including General

Conditions) which deal with the following:

a. Insurance Requirements

13. BID FORM:

13.1 Bid Form is included in the Bid Document package purchased by the Bidders.

13.2 Bid Forms shall be completed and submitted in duplicate.

13.3 Bids by corporations shall be executed in corporate name by president or vice-president (or other corporate officer accompanied by evidence indicating officer has authority to sign) and corporate seal shall be affixed and attested by secretary or assistant secretary. Corporate address and state of incorporation shall be shown below signature. If Bid is executed by someone other than president or vice-president, attach to Bid certified corporate resolution by board of directors authorizing person to execute Bid for Corporation.

13.4 Bids by partnerships shall be executed in partnership name and signed by partner, whose title shall appear under signature and official partnership address shall be shown below signature.

13.5 If requested, person signing Bid for corporation or partnership shall produce evidence satisfactory to Owner indicating person’s authority to bind corporation of partnership.

13.6 Names shall be typed or printed below signature.

13.7 Bid shall contain acknowledgement Bidder has received Addenda (Addenda numbers shall be filled in on Bid Form).

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-6

13.8 Address and telephone number for communications regarding Bid shall be shown.

13.9 Bidder must furnish, in his Bid (if not furnished with Pre-Qualification Package), summary information relative to the facilities, ability, and financial resources available for the fulfillment of the Contract.

14. QUANTITIES OF WORK:

The quantities of Work shown on the drawings are approximate and are assumed solely for comparison of the proposals. They are not guaranteed to be accurate statements or estimates of quantities of Work that are to be performed under the Contract, and any departure, therefrom will not be accepted as valid grounds for any claim for damages, for extension of time or for loss of profits; nor will any additional payments other than that bid, be made regardless of the actual quantities required or ordered to complete the Work.

15. SUBMISSION OF BIDS:

15.1 Bids shall be submitted before time and at place indicated in Advertisement for

Bid and shall be submitted in sealed envelope with the following notation on the face:

BID NUMBER: CIP 2025-002

CITY OF STONE MOUNTAIN – FY 2025 CITY HALL PARKING LOT

NAME OF BIDDER

DATE AND TIME OF OPENING: Thursday, June 30th, 2025, 2:00 PM

If Bid is sent through mail or other delivery system, sealed envelope shall be enclosed in separate envelope with same notations as above on face.

15.2 Each Bid shall contain following documents in completed form (City forms must be used without substitution):

1. Bid Form

2. Bidder’s Affidavit

3. Non-Collusion Affidavit

4. Bid Security (Surety Bond on City provided Form or Certified or

Cashier’s Check)

5. Power of Attorney (Surety Bonds only)

6. Corporate authority to execute Bid (required for any corporate officer other than president or vice-president)

7. E-Verify Contractor Affidavit under O.C.G.A

15.3 More than one Bid received for same work from individual, firm, partnership, corporation, or association under same or different names will not be considered.

Reasonable grounds for believing any Bidder is interested in more than one Bid for same work will cause Owner to reject all Bids from Bidder. If Owner

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-7

believes collusion exists among Bidders, Bids from participants in collusion will not be considered.

15.4 Conditions, limitations, or provisions attached by the Bidder to the Bid Forms may cause its rejection. Bids containing Items not included in the form of Bid will be considered irregular.

16. MODIFICATION AND WITHDRAWAL OF BIDS:

16.1 Withdrawal Prior to Time for Receiving Bids: Bids may be modified or withdrawn by appropriate document duly executed (in manner Bid must be executed) and delivered to place where Bids are to be submitted at any time prior to deadline for submitting Bids. Bid Withdrawal will not prejudice Bidder’s rights to submit new Bid prior to Bid Date and Time.

16.2 Withdrawal After Time for Receiving Bids: After period for receiving Bids has expired, no Bid may be withdrawn, modified, or explained except as provided for in paragraph 18 below.

17. OPENING OF BIDS:

Bids will be opened publicly at the time and place set forth in the INVITATION TO BID and read aloud. Abstract listing amount for Base Bids and major alternates will be made available after Bid opening.

17.1 After Bid opening Bidder has up to twenty-four (24) hours to notify the City that

Bidder made an obvious error in Bid calculation. Bid Bond withdrawal for this reason shall be requested in writing within this same twenty-four (24) hour period. Said written request shall be accompanied by sufficient documentation to demonstrate the origin and composition of the “obvious error.” Bid Bond may not be withdrawn for any other reason.

18. BIDS TO REMAIN OPEN:

Bids shall remain open for acceptance by Owner for ninety (90) calendar days after Bid opening. Owner may, at its sole discretion, release any Bid prior to that date.

19. AWARD OF CONTRACT:

19.1 To extent permitted by applicable state and federal laws and regulations, Owner reserves the right to reject any and all Bids, to waive any and all informalities, and to disregard nonconforming, non-responsive, or conditional Bids. Bids may be considered irregular and subject to rejection if they show serious omission, unauthorized form alterations, use unauthorized forms, unauthorized alternate bids, incomplete or unbalanced unit prices, or other irregularities. Discrepancies between words and figures will be resolved in favor of correct sum. Any mistake which is obviously a clerical one, such as an error in price extension, or in placement of decimal points, reversal of prices, FOB destination, FOB point of origin, etc., may be corrected by the purchasing authority after verification is

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-8

made by the bidder. However, under no circumstances can unit prices be changed.

19.2 Contract will be awarded by Owner pursuant to applicable law. Nothing contained herein shall place duty upon Owner to reject bids or award contract based upon anything other than Owner’s sole discretion as described herein.

19.3 The Department may consider qualifications and experience for subcontractors, suppliers, persons, and organizations proposed for Work.

19.4 The Department may conduct investigations deemed necessary to assist in evaluating Bids and to establish responsibility, qualifications, and financial ability for Bidders, proposed Subcontractors, persons, and organizations to do

Work. Owner reserves right to reject Bid from any Bidder not passing evaluation to Owner’s satisfaction.

19.5 One contract for Work will be awarded, if award is made, based upon Base Bid to lowest responsible, responsive Bidder. Alternate Bids will not be considered as basis for award unless specifically stated on the Bid Form. Successful Bidder will be required to perform Work as Prime Contractor. Work performed by

Contractor shall be 50% minimum. No Contract assignment or subcontracting will be allowed without written permission from the Architect.

19.6 The Successful Bidder will be required to furnish a Performance and Payment

Bond, Each in a sum not less than one hundred percent (100%) of the amount of the Contract. The Bonds shall be that of an approved surety meeting the requirements as noted in paragraphs 6 and 24 herein.

19.7 If at any time after the execution and approval of the Contract and of the Surety

Bonds as required in the Bid Advertisement, the Owner shall deem any of the

Sureties upon such Bonds to be unsatisfactory, or such Bonds to be inadequate security for the Owner, the Contractor shall, within five (5) calendar days after notice from Owner to do so, furnish new or additional Contract Bonds, in form and sum, and signed by such Sureties who all shall be satisfactory to the Owner.

No further payment will be deemed due nor will any further payment be made to the Contractor unless such new or additional Bonds are furnished and approved.

The premium on such Bonds shall be paid by the Contractor.

Failure of the Contractor to submit approved Performance and Payment Bonds within the required five (5) calendar days shall, at the discretion of the Owner, constitute a forfeiture of the Bid Bond.

20. SUBMITTALS BY SUCCESSFUL BIDDER:

20.1 Owner intends to award contract to Bidder competent to perform and complete

Work in satisfactory manner. Owner will require Successful Bidder to submit, within seven (7) calendar days after receiving written request from the Architect and prior to contract award, Preliminary Progress Schedule and Schedule of

Values, as set forth below.

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-9

20.2 Preliminary Progress Schedule shall be submitted in triplicate and include time-scaled schedule and narrative in accordance with appropriate formats established in the Architects’ written request for schedules. Activities in schedule shall show order Successful Bidder proposes to perform Work within constraints and sequencing conditions set forth in Specification (including General Conditions) and shall indicate starting and completion dates for key milestones and Work pertaining to each Specifications division within each major structure or geographical area on site. Activities shall identify significant submittals and approvals, major equipment deliveries, equipment testing, Owner’s responsibilities, affected utilities, and other similarly involved third parties.

20.3 Schedule of Values shall include Bid itemization by major structures or Work areas.

20.4 Successful Bidder and surety, if any, agree any delays within Bidder’s control in delivering submittals shall constitute request by Bidder for time extension and

Bid shall remain open for Owner’s acceptance. If Owner agrees to time extension, Bidder shall comply with Submittal Requirement within five (5) additional calendar days. At Owner’s option, failure by Successful Bidder to deliver submittals within extended period will void Bid evaluation and will constitute proof Successful Bidder has abandoned Bid, Bid Security may be declared forfeited to Owner as liquidated damages, and Work may be awarded to

Another Bidder.

21. BUSINESS LICENSE:

Successful Bidder’s submittals shall include a copy of Bidder’s business license.

22. TAXES:

Contractor shall pay applicable sales, consumer, use, and other similar taxes required by law. Contractor is responsible for reviewing pertinent state statutes involving sales tax and complying with requirements.

The Contract prices for articles, materials, or equipment names herein are subject to increase by the amount of any additional tax or taxes affecting the articles, materials or equipment involved in the Contract imposed by or under the authority of the Federal or

State Government and passed or taking effect after the receipt of Bids, and shall continue in effect during such time as such tax or taxes are lawfully collectible; provided, however, that in the event of such increase in cost, the claim shall be presented within thirty (30) days and supported by evidence of such additional tax, satisfactory to the City

Attorney.

23. QUALIFICATIONS OF SURETY COMPANIES:

In order to be acceptable to Owner, surety company issuing Bid Guaranty Bonds or 100%

Performance/Payment bonds as required in Bid Advertisement shall meet and comply with following minimum standards:

23.1 Bonding Company must be licensed to do business in Georgia by the Georgia

Secretary of State, authorized to do business in Georgia by the Georgia Insurance

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-10

Department, listed in the Department of the Treasury's Publication of Companies

Holding Certificates of Authority as Acceptable Surety on Federal Bonds and as

Acceptable Reinsuring Companies and have an A.M. Best rating of A-, Class VI or higher.

23.2 All bonds must be submitted on forms provided by the City and agencies providing bonds and insurance must provide proof that they meet the criteria outlined in the bid and contract documents.

23.3 Surety shall be admitted to do business in State of Georgia and shall be registered to provide such surety the State of Georgia Insurance Commissioner.

23.4 Attorneys-in-fact who sign bid bonds or performance/payment Bonds shall file with bond certified power of attorney to sign bond.

23.5 Surety company agents shall list name, address, and telephone number on bonds.

23.6 Performance and payment Bonds shall extend twelve (12) months beyond date of final payment and shall contain waiver for alteration to Contract terms, time extensions, or forbearance on Owner’s part.

24. EXECUTION OF WRITTEN CONTRACT

Successful Bidder will be required to sign written contract identified in bid package as

Agreement. Unsigned Agreement will be submitted to Successful Bidder either prior to or along with the Notice of Award. The Contractor shall sign and deliver the fully executed Agreements to Owner with all required bonds within ten (10) calendar days following receipt of Agreement forms, (unless otherwise stipulated by the Owner).

25. AREA OFFICE:

If required by the Architect, the Contractor will be required to establish an office and an equipment and spare parts storage yard within Gwinnett County to conduct this work and must arrange to cope with any emergency that may arise in connection with the Work on a twenty-four (24) hour per day, seven (7) day per week basis.

26. PROTESTS:

Owner is responsible for resolving protests concerning contract award, claims, disputes, alleged license fees, and other related procurement matters in accordance with sound business judgment and good administrative practice. Following procedures shall be used for this purpose:

26.1 Any party with direct financial interest adversely affected by Owner’s procurement decision shall file protest under this article, or be barred further relief.

26.2 Protest shall: (a) be made in writing, oral protests will not be permitted; (b) adequately state basis for protest and relief requested; and (c) be received by

Owner within seven (7) calendar days from date basis for protest was, or should have been, known.

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-11

26.3 Owner may defer protested procurement upon receiving procedurally adequate protests, provided in any even awarding contract, subcontract, or procurement for sub item may be permitted, at Owner’s sole discretion, where award will not materially affect resolving protest.

26.4 Protest shall be limited to: (a) issues arising from procurement provisions contained in Specifications; and (b) state or local law. No protest may be filed with respect to basic project design.

26.5 City Attorney will establish procedures for resolving protests. Owner will rely for protest resolution on decisions issued under Georgia law, as well as decisions issued under Georgia law, as well as decisions issued by other states, Federal courts, U.S. Comptroller General, or other Federal agencies with extensive procurement expertise, if state law is not clearly established.

27. BIDDER’S ACKNOWLEDGEMENT:

The undersigned bidder acknowledges all requirements outlined in the above

“Instructions to Bidders Package” and all documents referred to therein. This signed form must accompany the completed bid form submitted at the time of bid.

SIGNATURE: ______________________ DATE: ___________________________

(President, Vice President or

Corporate Officer)

PRINTED NAME: __________________ TITLE: ___________________________

ATTESTED BY: ___________________ DATE: ___________________________

(Secretary of Corporation)

PRINTED NAME: __________________ TITLE: ___________________________

SEAL

(Corporate Seal Required if Bidder is a Corporation)

COMPANY NAME:

ADDRESS:

CITY: _________________________________ STATE: ________ ZIP: ___________

TELEPHONE NO: _______________________________________________________

LBGM 27360.02 INSTRUCTIONS TO BIDDERS SECTION 00 100-12

END OF SECTION 00 100

LBGM 27360.02 PROJECT DESCRIPTION SECTION 00 200-1

CITY HALL PARKING LOT

This project consists of grading, stormwater management, paving, etc, in support of a complete parking lot addition adjacent to City Hall as well as security fencing around existing parking lot at rear of City Hall. Said fencing to include remote activated roll away vehicle entry gateway.

This section provides a description of the project, the diagrams and exhibits necessary to understand the scope and work of the project, and technical descriptions of how the work is to be conducted.

BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL

CONDITIONS AND SPECIAL PROVISIONS OF THIS SECTION, PRIOR TO

SUBMITTING THEIR BID.

I. GENERAL CONDITIONS

A. AWARD OF CONTRACT

The Contract will be to provide a complete installation of additional parking lot as well as security fencing, remote access gate, and remote access fobs. Contract to include all elements needed to provide a complete and useable final project accepted by City of Stone Mountain.

B. LOCATION AND SITE

1. The site of the proposed work is at the stated location(s) within the City of Stone

Mountain, Georgia. Vacant lot adjacent to City Hall for additional parking lot.

Existing parking lot for the security fencing with remote access gate.

2. The city has established an estimated quantity to structure bid determination. The bidder is advised to confirm the quantities presented in construction documents.

2. The Contractor shall accept the site in its present condition and carry out all work in accordance with the requirements of the specifications, as indicated on the drawings or as directed by the engineer.

3. The Contractor, before submitting a bid, is advised to visit the site, and acquaint themselves with the actual conditions and the location of any or all obstructions that may exist on the site.

4. The Contract Documents contain the provisions required for the completion of the work to be performed pursuant to this Contract. Information obtained from an Officer, agent, or employee of City of Stone Mountain or any other person shall not affect the risks or obligations assumed by the Contractor or relieve the Contractor from fulfilling any of the conditions of the Contract. Each Bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the Contract Documents. The failure or omission of any Bidder to so familiarize themselves shall in no way relieve any Bidder from any obligation in respect to their Bid.

5. The Contractor is responsible for the location of above and below ground utilities and structures, which may be affected by the work.

II. SPECIAL PROVISIONS

LBGM 27360.02 PROJECT DESCRIPTION SECTION 00 200-2

A. GENERAL CONSTRUCTION GUIDELINES

1. All driveways and intersections shall be tied-in with surface mix at the time of paving for a sufficient distance to provide a smooth transition from the new pavement to the existing surface.

2. City of Stone Mountain does not commit to furnishing full-time inspection or testing of the work in progress, or at material sources. Lack of inspection and/or testing by the City will in no way relieve the Contractor of their responsibility to provide quality workmanship in accordance with the Specifications.

3. All surface utility and drainage structure covers shall be adjusted as needed.

B. HOT MIX RECYCLED ASPHALTIC CONCRETE

1. All work shall be performed in accordance with the Georgia Department of Transportation

Standard Specifications-Section 402 except where otherwise noted herein:

2. References to "The Department" shall be taken to mean City of Stone Mountain or its representative.

3. References to "The Laboratory" shall be taken to mean either the Georgia Department of

Transportation's Materials Lab, or a private testing consultant firm approved by City of

Stone Mountain.

4. It shall be the responsibility of the Contractor to determine the actual composition of the RAP material and to fabricate from that the final asphaltic concrete design(s) and grade of asphalt cement necessary to meet the performance requirements of these

Specifications. The contractor shall be responsible for performing daily testing on plant produced asphalt mixes as described in the 2013

Edition of the Georgia Department of Transportation Standard Specifications section

400.3.06. The contractor shall provide these results to inspecting contractor designated by City of Stone Mountain by noon of the day following production. Any deficiencies in the material characteristics or performance will be corrected by the Contractor, as provided for in the Specifications, at no additional cost to the City.

5. References to "The Plans" shall be taken to mean the contents of the contract and bid documents, or written supplements to these documents.

6. The City will not provide a stockpile of RAP material for the contractor to draw. If

RAP material removed from City roads is insufficient or out of tolerance, the contractor shall provide materials. (NOTE: See paragraph in the General Construction Guidelines

Section of the Special Provisions, regarding the City's right to reclaim material).

7. The work performed and materials furnished, as prescribed by these specifications, will be paid for at Contract Unit Price per ton for the type of mix being placed. This payment shall be full compensation for providing all materials, hauling and necessary crushing, processing, placing, rolling, and finishing of the recycled mixture, and labor, tools, equipment, and incidentals necessary to complete the work, including hauling and stockpiling of any surplus RAP material. Any milling of existing asphaltic concrete pavements required by the City, prior to placement of the RAP material, will be performed as per the Specifications for Mill Asphaltic Concrete Pavement, and paid for at the unit price for that item.

LBGM 27360.02 PROJECT DESCRIPTION SECTION 00 200-3

C. . PAVEMENT MARKING

1. The contractor will match all pavement marking as indicated on the construction plans.

D. CONSTRUCTION PLANS

1. Plans with associated details are to be followed. Contractor to notify City

Engineer promptly of any noted site conditions or proposed modifications to the plans PRIOR to implementation of work associated with said conditions.

E. United Consulting Report

END OF SECTION 00 200

LBGM 27360.02 BID FORM SECTION 00 300-1

BID FORM

CITY OF STONE MOUNTAIN – FY 2025 CITY HALL PARKING LOT & FENCING

BID NUMBER: CIP 2025-002 BID DATE: ___June 30, 2025

SUBMITTAL DATE:_________________________

BY: _______________________________________________________________

(Bidder)

PROJECT DESCRIPTION: The project consists of road milling, patching, placement of graded aggregate base, concrete infill, asphalt paving, manhole adjustment and parking lot striping.

THIS BID IS SUBMITTED TO: City of Stone Mountain, Georgia (hereinafter called Owner) acting through its City Council.

A. Undersigned Bidder offers and agrees to enter into Agreement with Owner, in accordance with the instructions, requirements and forms included in Bid Document Package (including the Invitation to Bid and Instructions to Bidders Package), and to complete all Work for the Bid Price and within required calendar days, all in accordance with the Bid Document Package.

Bidder accepts terms and conditions contained in Bid Document Package including without limitation those dealing with Owner’s time for accepting Bid and disposition of Bid Security.

In submitting this Bid, Bidder makes representations required by Instructions to Bidders and further warrants and represents:

Bidder has examined Bid Document Package, including Invitation for Bids and Instructions to Bidders, and following addenda:

No. Dated __ No. ________ Dated ________ No. ___ Dated __ No. ________ Dated ________ No. ________ Dated _______ No. ________ Dated ________ No. ________ Dated _______ No. ________ Dated ________

Bidder has examined site and locality where the Work is to be performed and legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting Work cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

B. Bidder has carefully studied reports and drawings indicating subsurface conditions and drawing depicting physical conditions as identified in General Conditions and accepts determination concerning technical data contained in reports and drawings on which Bidder is entitled to rely.

C. Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigations, explorations, tests, and studies (in addition to or to supplement those referred to in “B” above) pertaining to subsurface or physical conditions at site or otherwise affecting cost, progress, performance, or furnishing Work as Bidder considers necessary for performing or furnishing Work at Contract Price, within Contract Time, and in accordance with terms

LBGM 27360.02 BID FORM SECTION 00 300-2

and conditions contained in Bid Document Package, including specifically provisions stated in General Conditions and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by Bidder.

D. Bidder has reviewed and checked Plans and data shown or indicated on Bid Document Package with respect to existing underground facilities at or contiguous to site and assumes responsibility for accurately locating underground facilities. No additional examinations, investigations, explorations, tests, reports, or similar information or data concerning underground facilities are or will be required by Bidder in order to perform and furnish Work at Contract Price, within Contract Time, and in accordance with terms and conditions contained in Bid Document Package, including specifically provisions stated in General Conditions.

E. Bidder has correlated results from observations, examinations, investigations, explorations, tests, reports, and studies with terms and conditions contained in Bid Document Package.

F. Bidder has given Owner written notice concerning conflicts, errors, or discrepancies discovered in

Bid Document Package and written resolution by Owner is acceptable to Bidder.

G. This Bid is genuine and not made in interest of or for any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules produced by any group, association, organization, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit false or sham Bid; Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner.

Bidder submits following lump sum/unit prices identified in Bid Form as part of this Bid:

BID NUMBER: CIP 2025-002 BID DATE: June 30, 2025___

SUBMITTAL DATE:_________________________

BY: _______________________________________________________________

(Bidder)

BIDDERS SIGNATURE: ______________________________________________

LBGM 27360.02 BID FORM SECTION 00 300-3

BID FORM - This form is mandatory and must be completed in its entirety.

Quantity Units Unit Cost Bid amount

Staking Site Layout

1 LS

Mobilization

1 LS

Erosion, Sediment & Pollution Control (ESPC)

Initial Phase

0.5 Ac

Intermediate Phase

Final Phase

Subtotal

Site Clearing & Site Demolition Temporary Construction Fence 690 LF

Clearing & Grubbing - CHIP & HAUL OFFSITE

0.25 Ac

Remove concrete pads/driveway

3,730 SF

Remove sidewalk 532 SF

Remove curb & gutter (including granite curbing) 141 LF

Remove drop inlet

1 Each

Remove storm sewer up to 24"

15 LF

Remove Tree

Site Plan

24" Standard curb and gutter

590 LF

24" Ribbon Curb

110 LF

Handicap Ramps

3 Each

Concrete Sidewalk

397 SF

24" Brick textured concrete

107 SF

Light Duty Asphalt Pvmt. 1.5" 9.5mm Superpave, 110 TON

Asphalt Pvmt., 3" 19 mm superpave

220 TON

8"GAB 395 TON

LBGM 27360.02 BID FORM SECTION 00 300-4

Pavement Marking

580 LF

pavement Markings Handicap

Stop Bar & Stop word

2 Each

6' high Anti-Climb coated wire fence

350 LF

6' high Anti-Climb Slide Gate 24' opening with all associated hardware

1 EACH

DOORKING vehicular Slide Gate operator with all associated Hardware & Equipment with electrical

Signs, Traffic

2 EACH

Signs, Handicap

Parking Monument Sign (allowance)

2" Steel Pipe Railing per detail

90 LF

Grading & Drainage Plan

Catch Basin Throats & Tops

Storm Structure 0-6 ft depth under drain bioretention pond (grading, stone & piping)

OCS - 4'x4' square

7 VF

OCS - Base Slab

2 CY

OCS - Pedestal Top grading & Drainage Plan

Mass grading Cut/Fill

1,120 CY

Import fill dirt

625 CY

Landscaping

Permanent Grassing-Seeding Bermuda - sod

13,387 SF

TOTAL

LBGM 27360.02 BID FORM SECTION 00 300-5

BASE BID TOTAL:

_____________________________________________________________Dollars_______Cents

(Base Bid Includes all work identified in the contract documents).

Attached prices shall include all labor, materials, balling, shoring, removal, overhead (Direct and Indirect), profit, insurance, bonds, and other costs, to cover all finished Work.

Bidder agrees this Bid shall be good and may not be withdrawn for a period of 90 calendar days after scheduled closing time for receiving bids.

There is enclosed herewith a certified or cashier’s check or a Bid Bond to the order of City of Stone Mountain, Georgia, in the sum of $_______________________ Dollars.

Check or Bid Bond shall be equal to, not less than, the amount stipulated in INVITATION TO BID and it is understood and agreed that said check or Bid Bond shall be subject to terms and conditions stipulated in Bid Document Package.

Undersigned Bidder hereby agrees to each and every stipulation in Bid Document Package pertaining to the submission of Bids and further, if awarded the Contract, duly agrees to execute and secure the required Contract and Bid Document Package within fifteen (15) days from service of Notice of Award and deliver a surety bond or bonds as required by General Conditions. The name and business address of Bidder to which all formal Notices shall be sent:

Company:____________________________________________________________

Address:_____________________________________________________________

LBGM 27360.02 BID FORM SECTION 00 300-6

BIDDER’S AFFIDAVIT

BID NUMBER: CIP 2025-002 BID DATE: ___June 30, 2025___

PROJECT DESCRIPTION: : FY 2025 CITY HALL PARKING LOT

STATE OF ________________________)

COUNTY OF ______________________)

(Name Printed) being duly sworn, deposes and says that he resides at ____________________________ that he is the

(Title)

(Name of Bidder) who signed the above Bid Form, that he was duly authorized to sign and that the Bid is the true offer of the Bidder, that the seal attached is the seal of the Bidder and that all the declarations and statements contained in the Bid are true to the best of his knowledge and belief.

(Affiant)

Sworn to and subscribed before me this _________ day of ______________, 2025.

(Notary Public in and for

County

My Commission expires _____________________________.

(SEAL)

LBGM 27360.02 BID FORM SECTION 00 300-7

FORM OF NON-COLLUSION AFFIDAVIT

(This Non-Collusion Affidavit is Part of the Bid Documents)

PROJECT DESCRIPTION: : FY 2025 CITY HALL PARKING LOT

STATE OF ________________________)

) SS

COUNTY OF ______________________)

(Name Printed) being duly sworn, deposes and says that he is

(sole owner, partner, president, secretary, etc.)

the party making the foregoing Proposal or Bid; that such Bid is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person to fix the Bid Price of affiant or any other Bidder, or to fix any overhead, profit, or cost element of said Bid Price, or of that of any other Bidder, or to secure any advantage against the City of Stone Mountain, or any person interested in the proposed Contract; and that all statements contained in said Proposal or Bid are true, and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof; and, that no member of Owner or other officers or employees of said Owner is interested directly or indirectly in the Bid or in any portion of the Bid nor the Contract or any part of the Contract which may be awarded the undersigned Bidder on the basis of such Bid.

(Affiant) Sworn to and subscribed before me this _________ day of ______________, 2025.

(Notary Public in and for

County My Commission expires

(SEAL)

LBGM 27360.02 BID FORM SECTION 00 300-8

BID BOND

(This Bid Bond is part of the Bid Documents)

PROJECT DESCRIPTION: : FY 2025 SPLOST RESURFACING PROJECT

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contract) a ____________________________________________________________________ (Corporation, Partnership or individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety) a Corporation of the State of…