Sterling Rest Area Site Lighting - Documented Quote.pdf

DOCUMENTED QUOTE (DQ) INFORMATION:

Documented Quote: 25-HAA-DQ-0005 Project Name: Sterling Rest Area – Site Lighting Issue Date: Wednesday February 5, 2025 Purchasing Agent: CDOT: Robert Wilson – Robert.L.Wilson@state.co.us Project Location: 102 North Riverview Road, Sterling, Colorado Estimated Bid Cost: $150,000.00

Estimated Contract Time from Notice to Proceed to Completion:

60 Days

Contract Offered State Purchase Order (PO)

DOCUMENTED QUOTE (DQ) SCHEDULE:

(all times are in MT)

Bid Submittal Deadline: Wednesday, February

12, 2025 2:00PM MT

See Section #2.

Upload to Bidnet.com:

- Bid

- Bid Bond, with Power of Attorney

(required for bids over $50k)

- W9

Project Description:

Colorado Department of Transportation is requesting bids from qualified contractors to install site lighting at the Sterling Rest Area. The contractor shall install 1 ¼” PVC schedule 80 at 11 new caissons. Contractor to provide and install

- All associated trenching and boring to feel 11 new lights, see attached site plan.

- Drill and place 11 new 2’x7’ caissons. CDOT will provide performed caissons.

- New #3 THHN copper wiring to feed 11 new lights.

- New fuse holders at 11 light locations, CDOT to provide fuse holders.

- 11 new tier 22 pull boxes, one at each light location

- 1 new ground rod at each light location (11 total)

CDOT will provide

- 11 new CDOT standard performed caissons

- Initial locates to determine conduit path

- Installation of 11 new light poles and light fixtures

Contractor to provide a single lump sum amount for the labor, material and equipment needed to complete this project.

General Conditions:

- Prevailing Wages are not required.

- Project is Tax Exempt

- No Municipal Building Permit required, Contractor is required to pay for and coordinate a State

Electrical Permit

- Work to be coordinated with CDOT during normal business hours 7am – 4pm M-F, unless otherwise approved

- See attached State Purchase Order for all other General Conditions mailto:Robert.L.Wilson@state.co.us

There is no required pre-bid meeting. The site is a public rest area that can be visited by the contractor at any time

Contractors need to register at CDOT’s new Procurement Website (BidNet) at: www.bidnetdirect.com/colorado/colorado-department-of-transportation

Once registered, all CDOT State Buildings bidding opportunities are available at the same website.

If you are having issues seeing this electronic site, registering, or up-loading your bid, please e-mail the following address with specifics about your concerns: support@bidnet.com and cc Robert Wilson (e-mail address above). A BidNet representative will contact you with assistance.

Please note: all communication about bid system issues MUST start with an e-mail to the above Help Desk e-mail; a representative will call or e-mail you back, however, there must be a logged e-mail with the issue you are experiencing. If you call a phone number you have been given in the past and that individual is not available to help, and are unable to upload your bid before the deadline your bid will NOT be accepted. Multiple agents monitor the e-mail, so always e-mail this help desk e-mail with your bidding system issue.

1. Modifications:

a. Any modifications or changes to this solicitation will be published on the BidNet Solicitation. It is solely the responsibility of the Bidder to monitor the BidNet Solicitation for any changes.

b. Deviation from these specifications during the bid process, or changes to the purchase order resulting from this solicitation, will not be allowed unless previously authorized, in writing only, by a modification to the solicitation or purchase order issued from the Purchasing Agent.

2. DQ Bid Submission:

a. Complete Solicitation Instructions/Term and Conditions that apply to this solicitation and subsequent award can be found on the BidNet Solicitation Documented Quote Announcement page, just above the Specifications Section.

b. Responses to this solicitation MUST be received no later than the stated DQ Bid Submission Deadline Date and Time: Wednesday February 12, 2025 2:00PM

c. Submissions must be attached electronically in the CDOT Supplier Self Service Portal. Submission by mail, email or in person will not be accepted.

d. Late bids will not be accepted.

e. All responses require the return of the copy of the company’s W9, completed Bid Form and completed

Bid Bond with Power of Attorney (if Bid exceeds $50,000). The DQ Pricing and Submission Form must reflect all Modifications to this DQ.

f. DQ Pricing and Submission Form must be signed by an individual with express authority to bind the bidding company.

g. The State respects the environment and desires to do business with Bidders who share this concern. The Bidder who is awarded this solicitation agrees that, wherever required, all reports, catalogs, correspondence, or other submittals will be made on recycled paper and with copying on both sides of the pages. (Recycled paper meaning not less than 50% of the total weight consisting of secondary and post-consumer waste, and not less than 10% total weight consisting of post-consumer waste.)

4. Bid Opening:

a. There will be no public bid opening for this DQ.

b. Results will not be given by phone or fax. All bidders will receive a Bid Tabulation by email. For bid results, consult the award section on the BidNet Solicitation. Allow two weeks after bid submission date for posting of award notice.

5. Award:

https://urldefense.proofpoint.com/v2/url?u=https-3A__u4966273.ct.sendgrid.net_ls_click-3Fupn-3DxiWZqGvqomvNir1zj7DpETTSEIzvcBwE-2D2F3WBhRekAm7S7CLYUaDL0RfyDY3dSVuy3kBwrBJJQqlL4Dn5TlxweWf9JHQ5JQVQqCjLMGGhv3MUpwHij4lHl4daWGohRPY2cLz-5F-5F62i4ZQidJAut2vx9TYnJ87y-2D2FfEXZVRRDZRAY-2D2FRJY6-2D2BUpjJ-2D2FsOZ3H1hW-2D2FZovrH3uioVkinINGsu1FJtkEQYvkrd7JonUI8N2f-2D2FONs7UJrsvjC63t44M-2D2FsfDYvhy54QOpJPX8idPeYWpieXFWVhxhkq-2D2FzbKHiAwFr3J9-2D2Bv04Fbcc3DC66NqkXgjqlVQcSdiLfI8KPWWWnxrVe5WKLbJSZkAJW3-2D2FvC-2D2BrOqHcnyoDBMEtjw-2D3D&d=DwMGaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=r83Qxyxy0s_QRs-wC_wqJUN5wkQ9fTiLnd2Wy-qwnsc&m=Usy-2wEUxB1OEK8JkaRzufcW2H4LUFAe5teJIiW8PFA&s=6RSKYoQRcLq1rOVFbmw8XstIxW8B6nsURwDvaVgvDYQ&e= mailto:dot_hq_srm_help@state.co.us

a. CDOT will award this solicitation and enter into an agreement with the winning Bidder through an executed State Buildings Contract with State Building General Conditions attached, which will be included on the BidNet Solicitation. CDOT intends to award entirely to one bidder.

b. This solicitation will be awarded to Lowest Responsive Responsible Bid of Total Cost.

c. This award shall be available for use by CDOT, other State Agencies and Institutions, Local Governments and Political sub-divisions in the state of Colorado.

6. Alternates: Not Applicable.

7. Bid Evaluation:

a. CDOT will be the sole judge in determining the acceptability of an offer and reserves the right to award the bid in the best interest of the State.

b. Award shall be made to the Bidder who is determined to be the lowest responsible and responsive Bidder whose bid meets the requirements and criteria set forth in this solicitation. Award shall be subject to specification verification.

c. Low Tie Bids shall be decided in accordance with the provision of C.R.S., Section 24-103-202.5, as it currently exists or is hereafter amended, which give a preference to resident Bidders. Any Bidder who wishes to be considered a "Resident Bidder" for purposes of the tie bid procedure provided in C.R.S., Section 24-103-202.5 shall include with their bid proof that he/she meets the definition of Resident Bidder as set forth in either C.R.S., Section 24-103-101(6)(a) or C.R.S., Section 24-103-101(6)(b).

d. In accordance with Procurement Code, CRS 24-103-207.5 titled “Purchasing Preference for Environmentally Preferable Products”; Bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a Bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

8. Non-Responsive:

a. Failure to complete and submit all attachments and forms reflecting any and all Modifications or to follow any instructions in this solicitation will cause the bid to be considered non-responsive.

b. Exceptions taken by any Bidder may cause their bid to be considered non-responsive. The State will be sole judge of what constitutes an allowable exception, and then only if the basic requirements of the specification are essentially unaltered.

c. Any requests to change the State’s Terms and Conditions will cause the bid to be considered non-responsive.

d. By submitting a bid, Bidder agrees that CDOT reserves the right to accept or reject any alternate bids if allowed for in the solicitation.

e. Illegible responses will be rejected as non-responsive, except as provided for by the State of Colorado Fiscal Rule 4.10.

9. Failure to Render Service/Cancellation: In the event the awarded Vendor fails to deliver goods or render service as stated, the State of Colorado reserves the right to cancel this Documented Quote and any award thereof, by written notification. In the case of cancellation, the State reserves the right at its sole discretion to award to another Bidder, to re-bid the items, or to implement other solutions to assure a continued delivery of goods and/or services.

10. Doing Business in Colorado: Vendors wanting to do business in Colorado must register with the Colorado Secretary of State in accordance with Colorado Revised Statute (CRS) 7-90-801. This is the link for the Colorado Secretary of State’s website at http://www.sos.state.co.us . (Recommend going to the “Business Center” section, then opening the “Business Home” page, under the “General Information” section, review the FAQs.)

11. Beginning Performance: The Vendor is not authorized to begin performance without receipt of a fully executed State Buildings Contract and a Notice-to-Proceed from the CDOT Project Manager. If performance begins prior to the receipt of said documents, the State of Colorado will not be obligated to pay for services provided.

12. Remedies: Per Article 109 of the Colorado State Procurement Rules.

http://www.sos.state.co.us/

14. Attachments

Appendix A – Information for Bidders (SBP 6.12) Appendix B - Bid Form (SBP 6.13) – required response for bid Appendix B1 - Bid Bond Form (SBP 6.131) – required response for bid Appendix C – Purchase Order Terms and Conditions Appendix D – Site Plan

END OF DOCUMENTED QUOTE