Statment of Requirements (SOR) Cold Water Cooler Dispenser.pdf

Statement of Requirements Cold Water Cooler Dispenser & 42nd Security Forces Squadron

1.0 PURPOSE. The purpose of this Statement of Requirements (SOR) is to outline the requirements of a Blanket Purchase Agreement for the acquisition, maintenance, and support of cold-water dispensers at designated locations within the 42nd Security Forces Squadron (42 SFS) on Maxwell Air Force Base and Gunter Annex. These dispensers are intended to provide clean, chilled drinking water to personnel in an efficient, and sustainable manner where water sources are not readily available.

2.0 DESCRIPTION OF ITEMS. The following items are required for performance under this agreement:

2.1 Cold Water Cooler Dispenser

2.1.1 Cooling Capacity: Capable of dispensing cold water at a temperature of 42°F to 50°F.

2.1.2 Filtration System: Integrated water filtration system, capable of removing common contaminants (e.g., carbon, chlorine, lead, sediments).

2.1.3 Electrical System: Should be equipped to operate standard electrical voltage 120v, 60Hz.

2.1.4 Size and Dimensions: Free standing model within 12”x11”x30” (L x W x H). Weight within 20lbs. Compact or suitable for designated spaces.

2.1.5 Water Capacity/Source: Should accept replaceable water bottles at 5-gallons top loaded

2.1.6 Dispensing Mechanism: Must have an easy-to-operate water dispensing

2.1.7 Water Source: The water source shall be a replaceable 5-gallon water bottles that will be chlorine, salt, chemical, nitrate, and calorie free.

3.0 DELIVERY REQUIREMENTS:

3.1 The Contractor shall install dispensers in easily accessible locations, ensuring water flow is adequate and space is safe for use. All dispensers must be delivered on time, in good condition, and with all necessary installation components.

3.2 The Contractor shall provide service weekly or bi-weekly to remove and restock the 5-gallon water bottles to ensure a minimum of two full 5-gallon bottles are readily available.

3.3 The locations for service and delivery will be:

Maxwell AFB: Bldg. 1141/Kelly Street Installation Access Control Point and Kelly Street Commercial Vehicle Inspection Area

Gunter Annex: Bldg. 802/Congressman Dickinson Installation Access Control Point and Bldg 833/Training Facility

4.0 INSTALLATION REQUIREMENTS: The Contractor shall provide all necessary equipment and labor to install the dispensers. Ensuring placement is located near electrical connections, easily accessible, and if applicable meet safety standards. The Contractor shall test the dispensers for proper operation at the time of installation.

5.0 TRAINING REQUIREMENTS: If required, personnel will receive training in the operation of the dispensers to ensure safe and efficient use.

6.0 ACCESS: The Government shall always have access to the equipment.

7.0 HOURS OF OPERATION: The Contractor shall need to deliver and provide services during normal duty days/hours, Monday through Friday from 7:30 AM to 4:00 PM. The Contractor shall not provide services during Federal Holidays.

8.0 PASS AND INDENTIFICATION ITEMS: The Contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

8.1 DD Form 1172, Application for Uniformed Services Identification Card (DAFI-36-3026, Identification Cards for Members of The Uniformed Services, Their Family Members and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards).

8.2 AETC Form 58, Civilian Identification Card (AETCI 36-3001).

8.3 AF Form 1199, USAF Restricted Area Badge, or locally developed badge.

8.4 AF Form 75, Visitor/Vehicle Pass (DAFI 31-204).

9.0 REPORTING REQUIREMENTS: Contractor personnel shall report to an appropriate authority, any information, or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

10.0 TRAFFIC LAWS: The Contractor and its employees shall comply with base traffic laws and regulations.

11.0 STANDARD WARRANTY AND SUPPORT: The Contractor shall provide any Original

Equipment Manufacturer (OEM) standard commercial warranty applicable to the product.

11.1 Prior to project acceptance, the Contractor shall provide the Government with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment.

11.2 Prior to project acceptance, the Contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment.

12.0 GENERAL INFORMATION: Items must be brand new. Refurbished items are not authorized.

Preventive maintenance and cleaning should occur as per the manufacturer’s recommendations or at least monthly. The dispensers should meet or exceed all technical specifications, including water temperature, filtration, and dispensing capacity.