Statewide Standby Generator PM - RFP~1.pdf

MASSACHUSETTS TRIAL COURT | STANDBY GENERATOR PM SERVICES

COMMONWEALTH OF MASSACHUSETTS

MASSACHUSETTS TRIAL COURT

OFFICE OF COURT MANAGEMENT

FACILITIES MANAGEMENT & CAPITAL PLANNING

REQUEST FOR PROPOSALS

STATEWIDE STANDBY GENERATOR, ATS &

UPS

PREVENTIVE MAINTENANCE SERVICES

Five Regional Award Opportunities

Item Information

COMMBUYS Bid No. BD-27-1107-FREG5-ACCOU-133129

Issue Date September 14th, 2026

Bid Due Date September 30th, 2026 @ 12:00 PM

Initial Contract Term November 1, 2026 – June 30, 2029 (32 months)

Renewal Options Two optional one-year renewals

Solicitation Overview The Massachusetts Trial Court, through the Office of Court Management, Facilities Management & Capital

Planning (FMCP), invites bids from qualified contractors to provide preventive maintenance, inspection, operational testing, load-bank testing, repair, and emergency service for standby generators, automatic transfer switches (ATS), and identified uninterruptible power supply (UPS) systems at Trial Court facilities statewide.

The solicitation is divided into five regional award groups. A Bidder may bid on one or more complete regions.

Each region will be evaluated separately and awarded to the lowest responsible and eligible bidder for that region. The procurement may therefore result in as many as five contracts.

Key Procurement Information

Item Requirement

Contract structure Statewide solicitation with five independent regional awards

Initial term November 1, 2026 through June 30, 2029 (32 months)

Renewals Two optional one-year renewals, exercisable by the Trial Court

Bid scope One or more complete regions; no partial-facility bid within a region

Award basis Lowest responsible and eligible bidder for each region

Core pricing Facility PM, generator/ATS/UPS testing, load-bank testing, labor, and parts

Submission Through COMMBUYS in accordance with the final posting

Procurement Contact Information

Contact Item Information

Designated Procurement Contact Odair D. Brandao, Contracts Manager

Telephone 617-725-3176

Email Odair.brandao@jud.state.ma.us

Mailing Address Three Pemberton Square, Boston, MA 02108

The designated Procurement Contact is the sole point of contact for this solicitation. Questions must be submitted through the method stated in the COMMBUYS posting. Bidders shall not contact facility personnel concerning the procurement except during an authorized site visit or when directed by FMCP.

Procurement Calendar

Milestone Date / Time

RFP posted in COMMBUYS September 14th, 2026

Pre-bid conference

Site visits To be scheduled with Individual Buildings

Questions due September 24th, 2026 @ 12:00PM

Answers/addendum issued September 25th, 2026

Bids due September 30th, 2026 @ 12:00 PM

Anticipated notice of award October 2nd, 2026

Contract start November 1, 2026

1. Contract and Award Structure

1.1 Regional Awards

• Region 1, Region 2, Region 3, Region 4, and Region 5 are separate bid and award units.

• A Bidder may bid on any number of regions but must bid every listed facility and all required services within each selected region.

• The Trial Court may award multiple regions to one Bidder when that Bidder is the lowest responsible and eligible bidder for each region and demonstrates capacity for simultaneous performance.

• The Trial Court may make no award for a region, reject a nonresponsive bid, or reject a Bidder determined not responsible or not eligible.

• Facilities and equipment may be added, removed, relocated, or replaced through an authorized contract amendment or other written mechanism permitted by the contract.

1.2 Term

The initial contract term is thirty-two (32) months, beginning November 1, 2026, and ending June 30, 2029. The

Trial Court may exercise two additional one-year renewal options: July 1, 2029 through June 30, 2030, and July

1, 2030 through June 30, 2031. Each renewal is subject to satisfactory performance, available funding, authorized pricing, and required approvals.

1.3 No Guaranteed Volume

The Trial Court does not guarantee any minimum quantity of repair calls, parts, load-bank tests beyond the scheduled requirements, or additional services. Preventive-maintenance services identified as required are firm obligations; all other work must be authorized in writing.

2. Applicable Requirements and Contractor Qualifications

2.1 Codes and Standards

Work shall comply with all applicable laws, regulations, permits, manufacturer instructions, and the editions of codes and standards adopted or otherwise applicable to the facility and equipment at the time the work is performed. Requirements include, as applicable:

• NFPA 110, Standard for Emergency and Standby Power Systems, including routine maintenance and operational testing requirements.

• NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems, for covered stored-energy systems.

• NFPA 70, National Electrical Code, including emergency, legally required standby, and optional standby systems as applicable.

• NFPA 70B, Standard for Electrical Equipment Maintenance, where applicable to electrical maintenance practices.

• 527 CMR 1.00, Massachusetts Comprehensive Fire Safety Code; 527 CMR 12.00, Massachusetts Electrical

Code; and other applicable Massachusetts codes.

• OSHA requirements, environmental requirements, hazardous-material handling rules, and manufacturer service bulletins.

If requirements conflict, the Contractor shall promptly notify FMCP in writing and follow the more stringent applicable requirement unless directed otherwise by FMCP or the authority having jurisdiction.

2.2 Minimum Bidder Qualifications

• At least five years of demonstrated experience maintaining commercial or institutional standby power systems of comparable size and complexity.

• Factory-trained or equivalently qualified technicians for the manufacturers and equipment types included in the region.

• All licenses, registrations, permits, and certifications required for electrical, fuel-system, mechanical, battery, and related work.

• A staffed 24-hour emergency dispatch capability and sufficient personnel, vehicles, diagnostic tools, test equipment, and replacement parts.

• Ability to support simultaneous outages or emergencies at multiple facilities within every region bid.

• Three references for comparable multi-site generator maintenance contracts performed within the past five years.

• CORI or other courthouse security screening compliance for assigned personnel when required.

3. Scope of Preventive Maintenance Services

3.1 General Responsibility

The Contractor shall furnish all supervision, labor, transportation, tools, diagnostic equipment, consumables, lubricants, filters, sampling kits, reports, and incidentals required to inspect, test, and maintain the covered systems. Unless the Pricing Form expressly identifies an authorized separate charge, travel, mobilization, vehicle, fuel, environmental, disposal, administrative, and routine service expenses are included in the preventive-maintenance price.

3.2 Required Service Frequencies

Service Minimum Frequency General Requirement

Monthly operational inspection/test

When assigned to

Contractor in the final facility schedule

Visual condition, alarms, starting system, charger, heaters, fluids, leaks, fuel, exercise record, ATS indication and transfer observations.

Semiannual preventive maintenance

Twice per contract year, targeted for June and

November

Complete generator, engine, controls, starting system, fuel system, cooling, exhaust, ventilation, annunciation, ATS, and associated equipment inspection and testing.

Annual comprehensive service Once per contract year

Oil and filters as required by OEM/hours and at least annually when specified; fuel filters; air-system service; fluid sampling; battery test;

full safety and performance review.

Load-bank / building-load test As scheduled in Attachment

A and authorized

Test using rated external load bank or approved building load;

document steps, load, voltage, frequency, temperatures, pressures, alarms, and results.

ATS preventive maintenance At least annually and during scheduled system testing

Inspection, cleaning, exercising, control verification, time-delay checks, interlock checks, connection review, and transfer/retransfer testing.

UPS preventive maintenance At least annually or more frequently when specified

Inspection, alarms, charger/inverter/rectifier checks, bypass operation, battery condition and impedance/conductance testing, environmental review, and documented results.

3.3 Generator and Engine Maintenance

• Inspect engine, generator end, enclosure, mounting, vibration isolators, guards, wiring, controls, instrumentation, remote annunciation, and emergency-stop devices.

• Check for fuel, oil, coolant, exhaust, and water leaks; document and immediately report unsafe conditions.

• Inspect diesel fuel system, pumps, injectors/nozzles, day tanks, supply/return piping, filters, valves, gauges, leak detection, and fuel-quality indicators.

• Inspect natural-gas and gasoline fuel trains, regulators, shutoffs, ignition components, spark plugs, wiring, and related controls.

• Check lubricant level and condition; change oil and filters based on manufacturer requirements, operating hours, analysis, and the annual service schedule.

• Replace fuel filters at least annually unless a more stringent manufacturer interval applies; clean sediment bowls and properly dispose of waste.

• Inspect cooling system, coolant concentration, hoses, clamps, radiator, louvers, fan, belts, jacket-water/block heater, and low-temperature alarms.

• Inspect air intake, filters, turbocharger, crankcase ventilation, exhaust system, silencer, flex connections, supports, insulation, and rain protection.

• Inspect batteries, racks, terminals, cables, electrolyte where applicable, charger, starting voltage, cranking performance, and conductance/impedance; clean and protect terminals.

• Inspect alternator/generator, slip rings where applicable, brushes, bearings, excitation, voltage regulation, grounding/bonding, wiring, and accessible connections.

• Verify instruments, meters, timers, alarms, shutdowns, remote annunciators, and communications interfaces without defeating required protective functions.

• Collect engine-oil samples during scheduled comprehensive service and provide laboratory reports with trend interpretation and recommended actions.

3.4 Automatic Transfer Switch Maintenance

• Coordinate outages and switching with the facility contact; no transfer or de-energized work may occur without authorization.

• Inspect enclosure, housekeeping, control power, sensing, relays, timers, wiring, position indication, exercise clock, bypass/isolation features, and mechanical operation.

• Clean accessible components using manufacturer-approved methods and inspect for overheating, corrosion, contamination, looseness, damage, and abnormal wear.

• Exercise normal-to-emergency and emergency-to-normal transfer; verify engine start signal, transfer time, retransfer time, cool-down, interlocks, alarms, and indications.

• Perform de-energized torque verification, contact inspection, insulation testing, or infrared scanning only when authorized and appropriate for the equipment and outage conditions.

• Document each ATS served, including manufacturer, model, serial number, ampere rating, poles, served load, test method, and results.

3.5 UPS and Stored-Energy System Maintenance

• Maintain only UPS and stored-energy systems specifically listed in the final equipment schedule or added by written authorization.

• Inspect rectifier, inverter, charger, static switch, maintenance bypass, controls, alarms, fans, capacitors, filters, connections, environment, ventilation, and housekeeping.

• Record input/output voltage, current, frequency, load percentage, DC bus, battery float voltage, temperature, alarms, event logs, and other available operating data.

• Inspect battery cabinets/racks, terminals, intercell connections, corrosion, swelling, leakage, temperature, and ventilation; perform manufacturer-approved impedance or conductance testing.

• Provide a battery-by-battery test report identifying weak, marginal, or failed units and recommending replacement timing.

• Runtime or discharge testing may be performed only when scheduled and authorized under an approved method of procedure that protects critical loads.

3.6 Load-Bank and Operational Testing

• Submit a written test plan at least ten business days before testing, identifying load-bank size, connection method, cables, protection, setup, ventilation, staffing, test steps, acceptance criteria, and contingency actions.

• Provide calibrated test instruments and a resistive or resistive/reactive load bank of adequate capacity for the required test.

• Coordinate any building-load transfer, outage, fire-alarm impairment, elevator impact, security impact, or other operational restriction with FMCP.

• Record load steps, duration, kW/kVA, voltage, current by phase, frequency, oil pressure, coolant temperature, exhaust observations, battery/charging data, alarms, and abnormalities.

• Immediately stop testing when unsafe conditions, damaging parameters, or unacceptable building impacts occur and notify FMCP.

• Restore all systems to normal automatic operation and obtain facility acknowledgment before leaving.

4. Repair and Emergency Services

4.1 Authorization

No repair outside included preventive maintenance may begin without written authorization from FMCP or an identified emergency authorization contact. The Contractor shall provide a written estimate identifying labor classification and hours, parts, materials, equipment, subcontractors, schedule, warranty, and operational impacts. Diagnostic disassembly must be authorized when chargeable.

4.2 Emergency Response

• Maintain one 24-hour emergency telephone number for the entire contract.

• Return an emergency call within 15 minutes and provide qualified remote triage immediately.

• Arrive on site within two hours after an urgent dispatch unless FMCP approves another response time because of weather, access, or safety conditions.

• Provide continuous response or an approved stabilization plan until the system is restored, made safe, or transferred to another authorized service provider.

• Immediately report any condition that jeopardizes life safety, court operations, equipment, fuel integrity, or environmental compliance.

4.3 Parts and Warranty

• Use new OEM parts or FMCP-approved equivalent parts compatible with the equipment and listing.

• Parts shall be billed at documented net cost less the quoted discount or plus the quoted markup, as applicable; supporting supplier invoices must be provided.

• Repairs shall carry a minimum one-year parts-and-labor warranty unless a longer manufacturer warranty applies.

• Callbacks caused by incomplete, defective, or incorrectly diagnosed work are not separately billable.

5. Scheduling, Documentation, and Invoicing

5.1 Scheduling and Access

• Submit an annual regional PM schedule within 30 days after contract execution and update it as conditions change.

• Schedule routine visits at least ten business days in advance with the facility contact and FMCP regional representative.

• Comply with courthouse security, identification, CORI, parking, escort, key, and restricted-area requirements.

• Protect court operations and coordinate noise, exhaust, outages, transfers, and testing that may affect occupants or building systems.

5.2 Service Reports

A complete electronic service report is required for every visit and is a condition of payment. Reports shall be submitted to FMCPReports@jud.state.ma.us and the designated regional contact within two business days, or immediately for critical deficiencies.

• Contract, region, facility, equipment identifier, make/model/serial, date, arrival/departure time, technician, and purpose of visit.

• Checklist of every required task, readings, measurements, test equipment used, calibration status, alarms, deficiencies, photographs, and work performed.

• Generator run hours before and after service; ATS and UPS identifiers; load-test data; fluid and battery test results.

• Parts and consumables installed, waste removed, outstanding recommendations, priority classification, estimated repair cost, and operational status on departure.

• Facility representative acknowledgment and confirmation that equipment was returned to normal automatic operation.

5.3 Deficiency Priorities

Priority Condition Required Notice

Critical System unavailable, unsafe, leaking fuel, failed start/transfer, life-safety impairment, or imminent failure Immediate verbal notice and written report within 2 hours

Urgent Condition likely to cause failure or material loss of reliability Written report and estimate within 1 business day

Routine Corrective maintenance that does not presently impair readiness Include in service report and estimate within 5 business days

5.4 Invoices

Invoices shall be submitted in the format directed by FMCP and must include the contract, region, facility, equipment, service date, authorization number, accepted price/rate, labor hours, parts, materials, applicable credits, and the corresponding approved service report. Charges lacking required documentation may be rejected or returned.

6. Pricing Requirements

6.1 Contract Pricing Periods

Pricing Period Dates Length

Initial Period 1 November 1, 2026 – June 30, 2027 8 months

Initial Period 2 July 1, 2027 – June 30, 2028 12 months

Initial Period 3 July 1, 2028 – June 30, 2029 12 months

Renewal Option 1 July 1, 2029 – June 30, 2030 12 months

Renewal Option 2 July 1, 2030 – June 30, 2031 12 months

6.2 Required Price Components

• Preventive-maintenance price for each facility and each pricing period.

• Separate scheduled price for each generator, ATS, and UPS when required by the Pricing Form.

• Load-bank test price for each generator, including equipment, cables, labor, setup, testing, documentation, and removal.

• Regular, overtime, Saturday, Sunday, and holiday technician labor rates.

• Emergency-response rates and any minimum billing increment.

• Parts and materials discount from published list price or markup on documented net cost.

• Battery replacement, recycling, environmental fee, and disposal pricing or markup.

• Specialized testing rates, including fuel testing, coolant analysis, infrared scanning, insulation testing, and

UPS battery testing when separately authorized.

6.3 Included Costs

Rates must include supervision, travel, mileage, vehicle, fuel, tools, routine diagnostic equipment, scheduling, reports, ordinary PPE, overhead, profit, and all other costs unless the Pricing Form expressly permits a separate charge. No fuel, environmental, administrative, delivery, or mobilization surcharge may be invoiced unless specifically priced and authorized.

6.4 Evaluated Regional Bid Price

Before posting, FMCP will insert fixed evaluated quantities for scheduled maintenance, load-bank tests, labor categories, and other price components. For each region, the evaluated bid price will be calculated by multiplying each Bidder’s unit price by the stated evaluated quantity and adding the extended amounts for all pricing periods included in the evaluation. Evaluated quantities are used only to compare bids and do not guarantee purchase volume.

7. Bid Submission Requirements

• Completed Bidder Response Package and signature page.

• Regional selection and complete regional pricing forms.

• Company qualifications, licenses, technician qualifications, and 24-hour dispatch information.

• Three comparable references.

• Regional staffing, fleet, tools, test-equipment, parts-support, and simultaneous-event capacity plan.

• Subcontractor disclosure and assigned work.

• Exceptions and assumptions; silence constitutes acceptance of the requirement.

• Required certifications and addendum acknowledgments.

• General Bids shall be accompanied by a Bid Deposit that is not less the 5% of the greatest possible bid amount per region, (Consider all alternatives). And made payable to the Commonwealth of Massachusetts.

All bids shall be submitted electronically online at www.COMMBuys.com and received no later than the date and time specified.

7.1 Responsiveness

A bid must be complete, signed, timely, and responsive to all material requirements for every region bid.

Clarifications may not be used to cure a material omission, change a bid price, or otherwise revise a bid contrary to applicable procurement requirements.

8. Evaluation and Award Bids will be evaluated separately by region. Each region will be awarded to the lowest responsible and eligible bidder for that region based on the evaluated regional bid price. FMCP may verify references, inspect facilities and equipment, review licenses and past performance, and assess staffing, financial capacity, technical capability, and simultaneous regional capacity solely to determine responsibility and eligibility.

Award Requirement Method

Bid responsiveness and completeness Pass/Fail

Bidder eligibility Pass/Fail

Bidder responsibility and regional capacity Pass/Fail

Evaluated regional bid price Lowest evaluated price

Award Lowest responsible and eligible bidder for the region

A Bidder that is apparent low for multiple regions must demonstrate adequate resources to perform all such regions simultaneously. If it cannot, FMCP may determine the Bidder not responsible for one or more regions and proceed to the next lowest responsible and eligible bidder for the affected region.

9. Contract and Administrative Requirements

9.1 Contract Documents

The apparent successful Bidder must timely execute and return all required documents in the form provided and without unauthorized alteration, including as applicable:

• Commonwealth Standard Contract Form.

• Commonwealth Terms and Conditions.

• Authorized Signatory Listing and corporate vote or equivalent authorization.

• W-9, electronic funds transfer information, tax-compliance and other required certifications.

• Certificate of insurance and required endorsements.

• Prevailing-wage acknowledgments and payroll documentation when applicable.

• Required bonds, security, supplier-diversity documents, and subcontractor disclosures identified in the final posting.

https://www.commbuys.com/

9.2 Insurance

Coverage Minimum Limit

Commercial General Liability $1,000,000 each occurrence; $2,000,000 general aggregate

Automobile Liability $1,000,000 combined single limit

Workers’ Compensation Statutory limits

Employers’ Liability $500,000 each accident/disease employee; $500,000 disease aggregate

Umbrella / Excess Liability $2,000,000 each occurrence and aggregate

Certificates shall identify the contract and awarded region(s) and name “Massachusetts Trial Court – Office of

Court Management” as certificate holder and additional insured where applicable. The Contractor shall maintain coverage throughout the contract and require appropriate subcontractor coverage.

9.3 Prevailing Wage

The Contractor shall comply with all prevailing-wage requirements determined applicable to the work. The final solicitation will include the current wage schedule obtained from the Massachusetts Department of Labor

Standards and instructions concerning certified payrolls, wage updates, and recordkeeping.

9.4 Performance and Remedies

• FMCP may inspect work, require correction of deficient work, reject unsupported invoices, and require removal of unsafe or unqualified personnel.

• The Contractor is responsible for damage caused by its operations and for restoring affected equipment and property.

• Repeated callbacks, missed PM visits, incomplete reports, untimely emergency response, or failure to return systems to automatic operation may constitute deficient performance.

• The Trial Court retains all contractual rights concerning cure, withholding, back-charges, suspension, termination for default, and termination for convenience.

Attachment A — Working Generator and ATS Inventory The following schedule is carried forward from the prior contract as a working baseline only. FMCP must verify facility status, make/model, fuel, capacity, ATS quantity, serial numbers, and added or removed equipment before posting.

Region Facility Generator Make / Model Fuel kW ATS Qty.

1 Berkshire Probate Court MTU / 30PGC6NLTI Natural Gas 30 1

1 Franklin County Justice Center Kohler / 500REOZJB Diesel 500 5

1 Holyoke District Court Onan Corp / 6.0.JE18R/7328AE Natural Gas 60 2

1 Northampton District & Superior Generac / SG0300 NG 300 2

1 Springfield Hall of Justice Kohler / 200REZXB NG 200 3

1 Springfield Housing and Juvenile Onan Corp / 100GGHD NG 100 2

2 Ayer District Court Kohler / 30RZ82 NG 30 1

2 Concord District Court Kohler / D2300 D2300X109 Diesel 25 1

2 East Brookfield District Court Kohler / 45RZ72 NG 39.2 1

2 Fitchburg District Court Katolight / D60FPP4 Diesel 60 2

2 Framingham District Court Generac

Corp / 95A01351-S Diesel 80 1

2 Worcester Trial Court Caterpillar / 3512 Diesel 1500 1

3 Fenton Judicial Center Caterpillar / 3412 NG 460 3

3 Lawrence Superior Court DMT Corp / DMT-40C Diesel 40 1

3 Lynn District Court Kohler / 35RZ02 NG 35 1

3 Haverhill District Court Marathon Diesel 100 1

3 Newburyport District Court Generac / 90A02425 Diesel 100 2

3 Ruane Judicial Center Kohler / 600-1000REOZMB Diesel 1020 3

3 Salem Probate Court Kohler / 500REOZJB Diesel 500 1

3 Lowell Justice Center Kohler / 500REOZJB Diesel 510 3

4 Brockton Trial Court Caterpillar / SR4B Diesel 350 4

4 Fall River Trial Court Caterpillar / SR4 NG 240 1

4 Fall River Justice Center Caterpillar / LC6 Diesel 500 3

4 Plymouth Trial Court Cummings / DFEK576217 Diesel 500 3

4 Taunton Trial Court Caterpillar / 136-6643 Diesel 800 2

5 John Adams Courthouse Generac / 2655070100 NG 1000 3

5 Edward w. Brooke Courthouse Onancorp / 1250DFLC Diesel 1250 6

5 Chelsea District Court Kohler / 230R0ZD Diesel 230 2

5 Dorchester District Court kohler / 50RZ272 NG 55 1

5 E. Cambridge District Court AC-Gen / DMT 125CA Diesel 125 2

5 Roxbury District Court Onancorp / 200DFAA Diesel 200 1

5 Suffolk County Courthouse Caterpillar / SR4 Diesel 1250 2

Attachment B — UPS and Stored-Energy Inventory Complete this schedule for every UPS or stored-energy system to be included. Attach additional rows as necessary.

Region Facility Manufacturer / Model kVA / kW Battery Type / Qty. Bypass Notes

Attachment C — Facility Contact Schedule This schedule is carried forward from the prior contract and must be verified before public posting. FMCP may replace personal contact information with regional or functional contacts where appropriate.

Region Facility Address Contact Office / Mobile Email

1 Berkshire Probate Court 44 Bank Row, Pittsfield MA 01201 Mike Briggs C: (413) 449-4115 Michael.briggs@ jud.state.ma.us

1 Holyoke District Court 20 Court Plz, Holyoke, MA 01040 Kevin Byrne O: (413) 283-2406 –

C: (413) 207-2577 kevin.byrne1@ju d.state.ma.us

1 Franklin County Justice

Center 43 Hope Street, Greenfield, MA 01301 Bill Ryan C: (413) 265-0549 William.ryan@ju d.state.ma.us

1 Northampton District &

Superior 15 Gothic St, Northampton, MA 01060 Bill Ryan C: (413) 265-0549 William.ryan@ju d.state.ma.us

1 Springfield Hall of Justice 50 State St., P.O. Box 559, Springfield, MA 01102 David Paye C: (81) 379-6403 David.paye@jud

.state.ma.us

1 Springfield Housing and

Juvenile 80 State Street, Springfield MA 01102 David Paye C: (81) 379-6403 David.paye@jud

.state.ma.us

2 Ayer District Court 25 East Main Street, Ayer 01432 Robert Coughlin C: (857) 895-2510 Robert.coughlin

@jud.state.ma.u s

2 Concord District Court 25 East Main Street, Ayer 01432 Frank Rothfuchs C: (781) 400-9185

Frank.rothfuchs

@jud.state.ma.u s

2 East Brookfield District Court 544 East Main Street, East Brookfield, MA 01505 Blaise Lee C: (781) 400-9491 Blaise.lee@jud.s tate.ma.us

2 Fitchburg District Court 100 Elm Street, Fitchburg, MA 01420 Jay Gilbert C: (978) 855-0461 Jay.gilbert@jud.

state.ma.us

2 Framingham District Court 600 Concord Street, Framingham MA

01701 Dan Morreale C: (774) 823-5196 Dan.Morreale@j ud.state.ma.us

2 Worcester Trial Court 225 Main Street, Worcester, MA 01608 Fred Ericsson C: (508) 635-7402 Fredrik.ericsson

@jud.state.ma.u s

3 Fenton Judicial Center 2 Appleton Street, Lawrence, MA 01840 Jose Ramos C: (617) 721-4018 jose.ramos@jud

.state.ma.us

3 Haverhill District Court 45 Ginty Boulevard, Haverhill, MA

01831 Michael Angluin C: (978) 494-2601

Michael.angluin

@jud.state.ma.u s

3 Lawrence Superior Court 43 Appleton Way, Lawrence, MA 01840 Jose Ramos C: (617) 721-4018 jose.ramos@jud

.state.ma.us

3 Lynn District Court 580 Essex Street, Lynn, MA 01901 Patrick Reardon C: (71) 525-4121 patrick.reardon

@jud.state.ma.u s

3 Newburyport District Court 188 State Street, Newburyport, MA

01950 Jose Ramos C: (617) 721-4018 jose.ramos@jud

.state.ma.us

3 Ruane Judicial Center 56 Federal Street, Salem, MA 01970 Jose Ramos C: (617) 721-4018 jose.ramos@jud

.state.ma.us

3 Salem Probate Court 36 Federal Street, Salem, MA 01970 Patrick Reardon C: (71) 525-4121 patrick.reardon

@jud.state.ma.u s

3 Lowell Justice Center 370 Jackson Street, Lowell, MA 01852 Michael Angluin C: (978) 494-2601 Michael.angluin

@jud.state.ma.u s

4 Brockton Trial Court 215 Main Street, Brockton, MA 02301 Richard Connaughton C: (774) 264-1899 Richard.connau ghton@jud.state

.ma.us

4 Fall River Trial Court 289 Rock Street, Fall River, MA 02720 Timothy Sampaio C: (774) 810-5224 Timpthy.sampai o@jud.state.ma.

us

Region Facility Address Contact Office / Mobile Email

4 Fall River Justice Center 186 South Main Street, Fall River, MA

02721 Timothy Sampaio C: (774) 810-5224 Timpthy.sampai o@jud.state.ma.

us

4 Plymouth Trial Court 52 Obery Street, Plymouth, MA 02360 Mark Ronan O: (508) 747-8593 –

C: (617) 780-7019 mark.ronan@jud

.state.ma.us

4 Taunton Trial Court 40 Broadway, Taunton, MA 02780 Doug Loud O: (508) 977-2701 –

C: (617) 594-1683 douglas.loud@ju d.state.ma.us

5 John Adams Courthouse 15 Somerset Street, Boston, MA 02108 Amilton Cardoso (617) 719-7517 Amilton.cardoso

@jud.state.ma.u s

5 Edward w. Brooke

Courthouse 24 New Chardon Street, Boston, MA

02114 Michael Bova (617) 997-7439 Michael.bova@j ud.state.ma.us

5 Chelsea District Court 120 Broadway, Chelsea, MA 02150 Erwin Lopez (781) 465-4121 Erwin.lopez@ju d.state.ma.us

5 Dorchester District Court 510 Washington Street, Dorchester, MA

02124 Jeff Daru O: (617) 989-9559 –

C: (617) 590-8728 jeff.daru@jud.st ate.ma.us

5 E. Cambridge District Court 121 Third Street, East Cambridge, MA

02141 Joao Lopes O: (617) 768-5822 –

C: (617) 455-8517 joao.lopes@jud.

state.ma.us

5 Roxbury District Court 85 Warren Street, Roxbury, MA 02119 Jeff Daru O: (617) 989-9559 –

C: (617) 590-8728 jeff.daru@jud.st ate.ma.us

5 Suffolk County Courthouse Three Pemberton Square, Boston, MA

02108 Joseph Paris (617) 356-2433 Joseph.paris@ju d.state.ma.us

Attachment D — Bidder Response Package The Bidder shall complete this package and submit it as one file through COMMBUYS, together with any official forms that must remain separate.

D.1 Bidder Information

Item Bidder Response

Legal business name

DBA, if applicable

Business address

Primary contact / title

Telephone / emergency telephone

Email

Federal Tax ID

Years in business

Authorized signer / title

D.2 Regional Selection

Region Selected Bid Commitment

☐ Region 1 Bid all listed facilities and required services

☐ Region 2 Bid all listed facilities and required services

☐ Region 3 Bid all listed facilities and required services

☐ Region 4 Bid all listed facilities and required services

☐ Region 5 Bid all listed facilities and required services

D.3 Qualifications and Capacity

Required Information Bidder Response

Comparable multi-site experience

Generator manufacturers supported

ATS manufacturers supported

UPS manufacturers supported

Number of qualified technicians

24-hour dispatch location and process

Regional service vehicles and tools

Load-bank equipment owned/available

Parts sources and backup support

Required Information Bidder Response

Plan for simultaneous regional emergencies

D.4 References

Reference 1

Item Response

Client / agency

Contact / title

Telephone / email

Contract dates / value

Facilities and equipment maintained

Reference 2

Item Response

Client / agency

Contact / title

Telephone / email

Contract dates / value

Facilities and equipment maintained

Reference 3

Item Response

Client / agency

Contact / title

Telephone / email

Contract dates / value

Facilities and equipment maintained

Attachment E — Pricing Forms Submit one complete set of pricing forms for each region bid. Duplicate the facility schedule as needed. All blank prices will be interpreted as no bid unless the final solicitation expressly states otherwise.

E.1 Region 1 Facility Preventive-Maintenance Pricing

Region / Facility P1

8 mo.

P2

12 mo.

P3

12 mo. Opt. 1 Opt. 2

1 — Holyoke District Court

1 — Northampton District & Superior

1 — Springfield Hall of Justice

1 — Springfield Housing and Juvenile

1 — Worcester Trial Court

1 — Franklin County Justice Center

REGION 1 TOTAL

E.2 Region 2 Facility Preventive-Maintenance Pricing

Region / Facility P1

8 mo.

P2

12 mo.

P3

12 mo.

Opt. 1 Opt. 2

2 — Ayer District Court

2 — Concord District Court

2 — East Brookfield District Court

2 — Fitchburg District Court

2 — Framingham District Court

REGION 2 TOTAL

E.3 Region 3 Facility Preventive-Maintenance Pricing

Region / Facility P1

8 mo.

P2

12 mo.

P3

12 mo. Opt. 1 Opt. 2

3 — Fenton Judicial Center

3 — Lawrence Superior Court

3 — Lynn District Court

3 — Newburyport District Court

3 — Ruane Judicial Center

3 — Salem Probate Court

3 — Lowell Justice Center

REGION 3 TOTAL

E.4 Region 4 Facility Preventive-Maintenance Pricing

Region / Facility P1

8 mo.

P2

12 mo.

P3

12 mo. Opt. 1 Opt. 2

4 — Brockton Trial Court

4 — Fall River Trial Court

4 — Fall River Justice Center

4 — Plymouth Trial Court

4 — Taunton Trial Court

REGION 4 TOTAL

E.5 Region 5 Facility Preventive-Maintenance Pricing

Region / Facility P1

8 mo.

P2

12 mo.

P3

12 mo. Opt. 1 Opt. 2

5 — John Adams Courthouse

5 — Edward w. Brooke Courthouse

5 — Chelsea District Court

5 — Dorchester District Court

5 — E. Cambridge District Court

5 — Roxbury District Court

5 — Suffolk County Courthouse

REGION 5 TOTAL

E.6 Unit Pricing

Service Unit P1 P2 P3 Opt. 1 Opt. 2

Generator load-bank test — up to 100 kW Each

Generator load-bank test — 101–500 kW Each

Generator load-bank test — 501–1,000 kW Each

Generator load-bank test — over 1,000 kW Each

ATS annual PM and transfer test Each

UPS annual PM — up to 20 kVA Each

UPS annual PM — 21–100 kVA Each

UPS annual PM — over 100 kVA Each

UPS battery impedance/conductance testing Battery

Technician — regular time Hour

Technician — overtime Hour

Technician — Saturday/Sunday Hour

Service Unit P1 P2 P3 Opt. 1 Opt. 2

Technician — holiday Hour

E.7 Parts, Materials, and Additional Pricing

Price Component Unit / Basis Bidder Price / Response

OEM published list price discount Percent discount

Documented net-cost markup, if permitted Percent markup

Battery replacement labor Hourly / fixed

Battery recycling/disposal Each / lot

Oil analysis Each

Fuel-quality analysis Each

Coolant analysis Each

Infrared scan and report ATS / panel

Minimum billing increment Describe

Emergency response minimum charge Describe

E.8 Evaluated Regional Bid Worksheet

Component Evaluated Quantity Bidder Unit Price Extended Price

Facility preventive maintenance [Insert fixed quantity]

Load-bank testing [Insert fixed quantity by size]

ATS maintenance/testing [Insert fixed quantity]

UPS maintenance/testing [Insert fixed quantity]

Regular labor [Insert evaluated hours]

Overtime/weekend/holiday labor [Insert evaluated hours]

Parts/materials allowance adjustment [Insert evaluation method]

EVALUATED REGIONAL BID PRICE

Attachment F — Certifications and Signature

☐ The Bidder has reviewed the entire solicitation and all addenda.

☐ The Bidder’s pricing is complete for every facility and required service within each region selected.

☐ The Bidder is responsible and eligible for public contracting and is not debarred or suspended.

☐ The Bidder possesses or will obtain all licenses, permits, personnel, tools, and insurance required to perform the contract.

☐ The Bidder can perform all regions selected simultaneously and has disclosed all shared resources and subcontractors.

☐ The Bidder has submitted a 5% Bid Deposit for each region bid.

☐ If selected, the Bidder will execute the Commonwealth Standard Contract Form, Commonwealth Terms and

Conditions, and all other required documents.

☐ The information and pricing submitted are true, complete, and binding for the stated acceptance period.

Signature Item Response

Bidder legal name

Authorized representative

Title

Signature

Date

Attachment F — Certifications and Signature