Locating and Responding to Bid Solicitations in COMMBUYS.pdf
PDF 337 KB Posted
- Solicitation number
- BD-27-1107-FREG5-ACCOU-133129
- Issued by
- Hampshire County, Massachusetts
About this file
This is a Job Aid document provided by the Massachusetts Operational Services Division that instructs vendors on how to locate and respond to bid solicitations through the COMMBUYS procurement system. The document outlines the step-by-step process for searching bid opportunities and submitting quote responses. Vendors can search for bid solicitations using multiple criteria including bid number, bid description keywords, opening date ranges, organization or department, and NIGP commodity codes through the Advanced Search function. Once a bid solicitation of interest is identified, vendors must acknowledge receipt of bid details and proceed to create a quote response by reviewing the Request for Response (RFR), completing the Items tab, attaching required documents, answering buyer questions, and accepting the purchaser's terms and conditions before final submission. Registration in COMMBUYS is not required to search for solicitations but is necessary to submit online responses.
The related contract opportunity involves the Massachusetts Trial Court's Office of Court Management seeking qualified contractors to provide preventive maintenance, inspection, operational testing, load-bank testing, repair, and emergency services for standby generators, automatic transfer switches (ATS), and uninterruptible power supply (UPS) systems across Trial Court facilities statewide. No specific pricing terms, response deadlines, award dates, contract term information, or renewal options are detailed in the Job Aid document, which serves solely as instructional guidance for the COMMBUYS platform. Vendors requiring assistance can contact the OSD Help Desk at OSDHelpDesk@mass.gov or 888-627-8283 during business hours.
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OFFERED BY
Locating and Responding to Bid
Solicitations in COMMBUYS
Operational Services Division
This Job Aid explains how to search for COMMBUYS Bid Solicitations and submit a Quote Response.
Overview
Overview
Launching COMMBUYS
Using Advanced Search
Searching for Bid Solicitations
Responding to Bid Solicitations
Creating a Quote Response
Attaching a Quote
Answering Buyer Questions
Using the Notes Tab
Accepting Terms and Conditions
Submitting the Quote
Contact
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 1/5 https://www.mass.gov/ https://www.mass.gov/orgs/operational-services-division
You do not have to be registered in COMMBUYS to search for a Bid Solicitation. If you find a Bid Solicitation of interest that requires online submission, you may register as a COMMBUYS Vendor to create and submit a quote.
1. Launch COMMBUYS (https://www.commbuys.com/)
2. Select Sign In
3. Type User ID and Password
4. Select Sign In
1. Navigate to Advanced search at the top of the screen
2. Choose Bid Solicitation from the “Document Type” dropdown
Search fields may be used individually or in combination with each other. Select Clear between searches.
Field Name Action Needed
Bid Number Type the last five to six digits of the Bid
Number
Bid Description Type a keyword (ex: ‘catering’) to search for bids
Opening Date From and Opening
Date To
Select the calendar to display bid opportunities by Bid Opening Date timeframe
Organization/Department Choose an Organization or Department
NIGP Class Select the NIGP Class dropdown menu and choose a commodity code
Launching COMMBUYS
Using Advanced Search
Searching for Bid Solicitations
Responding to Bid Solicitations
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 2/5 https://www.commbuys.com/
1. Select the Bids tab
2. Select the linked Bid Number
3. Select Yes to Acknowledge Receipt of the bid details. Select No to proceed to the bid details without acknowledging
a. By selecting Yes, you agree to receive any future correspondence regarding the Bid Solicitation including amendments
b. By selecting No, you may still view the bid and submit a quote but will not receive notifications regarding updates or amendments
1. Navigate to the bottom of the Bid Solicitation
2. Select Create a Quote
3. Select Save and Continue
4. Select the Items tab
a. Review the RFR for specific instructions
5. Select Save and Continue
1. Select the Items tab
2. Select Add File
3. Select Choose File
4. Click Save and Continue to save changes
5. Repeat until all required documents are attached
1. Select the Questions tab
2. Type answers to questions
3. Select Save and Continue
Creating a Quote Response
Attaching a Quote
Answering Buyer Questions
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 3/5
If needed, use this space to record internal notes.
1. Review the Terms and Conditions provided by the Purchaser
2. Select Yes to accept the Terms and Conditions of the Bid Solicitation
3. Select Save and Continue
1. Review the Quote on the Summary tab
2. Select Submit Quote
3. Select OK
Using the Notes Tab
Accepting Terms and Conditions
Submitting the Quote
Contact
OSD Help Desk
Online
OSDHelpDesk@mass.gov
Phone
888-627-8283
Available Monday through Friday, 8:00 a.m. - 5:00 p.m.
Training Contact Information
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 4/5 mailto:OSDHelpDesk@mass.gov tel:8886278283
State Organizations (/massachusetts-state-organizations)
© 2026 Commonwealth of Massachusetts.
Mass.gov® is a registered service mark of the Commonwealth of Massachusetts.
RELATED
OSD Buyer Training (/osd-buyer-training)
Online
OSDTraining@mass.gov
Phone
Main (617) 720-3300
Open M-F 9am-5pm
TTY Line (617) 727-2716
Fax
Fax (617) 727-4527
Address
One Ashburton Place, Room 1608, Boston, MA 02108-1552
Directions (https://maps.google.com/?
q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552)
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 5/5 https://www.mass.gov/massachusetts-state-organizations https://www.mass.gov/osd-buyer-training mailto:OSDTraining@mass.gov tel:6177203300 tel:6177272716 https://maps.google.com/?q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552 https://maps.google.com/?q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552
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