Statement of Work~6.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: February 18, 2019 File# 0-19-008

PROJECT TITLE: Purchase Lowboy Trailer for hauling large equipment

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR) maintains a work unit in Pawnee, Illinois known as the Heavy Equipment Crew or HEC. The HEC consists of one site supervisor who handles all scheduling, purchasing, and personnel operations, and five (5) power shovel operators who operate the equipment and do most of the work. In addition, the HEC has an Engineering Technician in Springfield who evaluates work requests from the field staff, performs calculations to determine quantities for materials and supplies, and coordinates all construction projects performed by the equipment operators.

The HEC maintains of wide variety of equipment in Pawnee ranging from large pieces of equipment such as bull dozers, excavators, graders, and dredges, down to smaller equipment such as pumps, blades, augers, and box scrapers. This equipment is used state-wide to construct waterfowl levees, dams, install culverts, clean-out ditches, construct horse trails, repair roadways, and remove invasive vegetation. From time to time, new equipment is needed to replace old or damaged equipment, or to expand the capabilities of the HEC.

SCOPE OF WORK:

The HEC needs a new Lowboy Trailer for hauling large pieces of equipment.

ATTACHMENTS:

See photograph above which describes the Lowboy Equipment Trailer required for this procurement.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Provide and deliver a new Lowboy equipment trailer with a 55-ton capacity capable of hauling the equipment in the project narrative.

Acceptable Manufacturers Models include the following which have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

1.) Fontaine Magnitude 55 2.) Talbert T(4)-55CC-HRG-T1 3.) Kaufman 55Ton – Detachable Gooseneck Drop Rail Air Ride - Deluxe

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

Gooseneck design

Hydraulically Operated Support Cylinder

Deck

Expanded metal or Pan between main beams 1st deck section at front and last deck section at rear, in front of bucket well.

Rear Bridge

Airlift third axle Aluminum Wheels

Ramps

Fixed

B. Contractor shall delivery the new 55-ton Lowboy trailer to the Perschbacher Service Center located at 505 10th Street, Pawnee, IL 62558.

C. Contractor shall provide one-hour minimum of field training to IDNR staff.

D. Operation and Maintenance Manual. Contractor shall submit a comprehensive and detailed O&M manual. One hard copy and one electronic copy shall be required.

E. Vendor shall have the manufacturer’s certificate of origin for the trailer and shall provide to DNR without hindrance from Vendor or third parties. Trailer unit shall not be accepted without the following documents:

F. Warranty Period: Manufacturer shall warrant all manufactured products and installed systems for 12 months.

G. Used equipment shall not be accepted.

H. Contractor should submit equipment/manufacturer literature with bid.

I. Delivery shall be completed within 90 days of the awarded bid date.

J. Delivery to the site must be coordinated with the site superintendent. Vendor shall contact Mr. Rick Merritt at 217.625.2908 to schedule the delivery date.

Project Requirements:

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

8) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

10) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

11) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

13) Specified Products Vendor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications.

14) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any landscaping repairs or seeding is required, it will be at no additional cost to the state.

15) Warranty The Contractor warrants that all equipment provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

16) Change Orders Change orders must be determined by the DNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

17) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

18) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

One Natural Resources Way Springfield, IL, 62702

One Natural Resources Way Springfield, IL 62702

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