Statement of Work_Willbrandt_Final.docx

Statement of Work

(SOW)

Willbrandt Auditorium Upgrade Pease, AFB, Building 247

I. GENERAL INFORMATION

a. SCOPE OF WORK: The Contractor will provide; labor, tools, transportation, storage and equipment to install all equipment listed in section Bill of Materials. The contractor shall ensure all deliverables are removed from protective packaging, installed, and all shipping debris are removed from the site. Any damage caused during installation of Audio/Visual, to include but not limited to dented walls, scuffed or marred tiles, ripped or worn carpet, and scratched paint, will be the responsibility of the contractor to repair to the condition prior to installation. Any deliverables that arrive damaged or defective, or that are damaged during the installation process will be the responsibility of the contractor to repair.

b. SUMMARY OF WORK: Upon conclusion, the below work locations shall have all products listed in the solicitation installed IAW manufacturer’s instructions.

c. WORK LOCATION: Building 247: Willbrandt Auditorium, 302 Newmarket Street, Pease ANGB NH, 03803-0157.

II. SPECIFIC TASKS

a. PROJECT MANAGEMENT: The contractor will coordinate with all suppliers to ensure the complete installation of all equipment. This includes all required permits to state and federal code.

b. PROCUREMENT: The contractor is responsible for procuring all items listed in the contract and Bill of Materials. As needed, the contractor is responsible for storing the deliverables during the installation process. The contractor shall coordinate and sub-contract for all required services to install all of the items.

c. INSTALLATION: The contractor shall install the products in accordance with the bill of materials, manufacturer’s guidelines, and details listed below:

i. Rear Control Point System

1. The control system is a touchscreen interface unit that allows for selection of different audio and visual inputs and outputs to be displayed over multiple display monitors located at different locations throughout the auditorium.

2. The control system will provide at least four HDMI inputs, four HDMI outputs for display monitors, one audio input and one audio output that can function at the same time, and plug and play capability with the fixed VTC camera.

3. The control system will be located at the desk at the rear control point.

ii. 70 Inch Display Monitor

1. The 70 inch display monitor is a panel type monitor that allows visual display from the control system.

2. The 70 inch display monitor will have HDMI input capability to receive data from the control system, and have NO Wi-Fi or Bluetooth capabilities.

3. The 70 inch display monitor will be mounted utilizing an articulating-mount in the left rear of the auditorium. Exact location to be determined.

iii. 55 Inch Display Monitor

1. The 55 inch display monitor is a panel type monitor that allows visual display from the control system.

2. The 55 inch display monitor will have HDMI input capability to receive data from the control system, a USB input for a user provided device, and have NO Wi-Fi or Bluetooth capabilities.

3. The 55 inch display monitor will be mounted utilizing a fixed-mount on the right exterior wall of the auditorium. Exact location to be determined.

iv. Wearable Microphones

1. A set of two wireless wearable lavalier type microphones that operate in a frequency range of 518.0 MHz – 542.0 MHz, interface with the rear control system via an audio-in port, and are compatible with Microsoft Teams.

2. The wearable microphone receiver will be located at the rear control system, and the microphones themselves will be utilized during presentations at the front of the auditorium.

v. Lectern

1. The lectern should be crafted of wood, be approximately 4 feet tall, include a spot for a squadron logo/patch on the front, and include one HDMI laptop connection that runs to rear control system.

2. The lectern will be located at the front of the auditorium, with the exact location to be determined.

vi. Existing Speaker System

1. The existing speaker system shall be used and interface with the rear control system.

vii. Laptop Inputs

1. Three computer inputs shall be located at the rear control system. One for a designated auditorium desktop/laptop, and two for user provided laptops. The inputs shall all be HDMI in nature.

viii. Blu-Ray/TV Tuner

1. A Blu-Ray/TV Tuner will be provided and located at the rear control point.

2. The Blu-Ray/TV Tuner shall have the capability of accepting cable TV coax and have HDMI output that goes to the rear control system for display on all associated display monitors.

ix. 8” - 12” Interactive Board

1. The interactive board shall be located at the rear control point.

2. The interactive board shall be 8 to 12 inches in size and have a touchscreen interface.

3. The interactive board shall have the capability of overlaying writing/drawing/images onto the visual monitor displays being controlled by the rear control system.

x. Laser Projector

1. The laser projector shall be used to replace the existing projector.

2. The laser projector will be mounted on the existing projector mount hanging from the center of the ceiling.

3. The laser projector will have the capability to utilize HDMI input from the rear control system, and have NO Wi-Fi or Bluetooth capabilities.

xi. Desk At Rear Control Point

1. The desk at the rear control point will be large enough to accommodate all equipment associated with the rear control point.

2. The desk at the rear control point will be have two locking drawers.

3. The desk will be no larger than 6 feet long by 2 feet wide, and oriented in such a way that the user is facing the front of the auditorium.

xii. Fixed Camera

1. A fixed camera near the rear control point that is plug and play with the rear control system and has the ability to work with Microsoft Teams.

2. Exact location to be determined.

xiii. Installation Specifications

1. Professional installation will be provided by the contractor.

2. All Wires will be hidden by:

a. Sheetrock: through the wall and into a faceplate; Auditorium Room; Wires running to lectern will be installed behind sheetrock or in racetrack.

b. Block wall: wires will be in a race track on the wall into an attached faceplate.

c. Drop Ceiling: all wiring that runs through a drop ceiling will be located in existing cable trays where available. Where existing cable trays are not available, they will be installed and used.

3. A single dedicated 20 amp outlet will be installed at all display monitor locations in such a way that the outlet will not be covered by the display monitor mount, but will be hidden behind the display monitor upon installation. Contractor installed outlets may be tied into existing circuits if the additional load permits. However, dedicated circuits may need to be run to support the equipment outlined in the SOW. Any outlet added by the contractor’s electrician will be labeled designating panel and breaker location

4. Debris Removal: Contractor shall ensure all deliverables are removed from the packaging. Packaging will be removed from site by the Contractor. Use of existing construction debris or solid waste dumpsters on site is not permitted.

5. DEFECTS: Contractor is responsible for repairing or replacing any deliverables that arrive defective. Defective means they do not operate as intended.

6. DAMAGES: Contractor is responsible for repairing or replacing any deliverables that arrive damaged, or are damaged during the installation process. Further, the Contractor is responsible for fixing any damages caused to the facility during the installation process. This includes but is not limited to dented walls, scuffed or marred tiles, ripped or worn carpet, and scratched paint.

7. CLEANUP: Contractor shall ensure any debris brought into the facility during installation (mud, dirt, sand, gravel, packaging remnants) are removed daily.

8. Final Inspection and Acceptance: A final walk-though will be conducted upon completion. Invoice will be made after customer acceptance.

III. PERSONNEL

a. The Contractor shall furnish all personnel to accomplish the work required by this contract. The Contractor shall ensure that all personnel have completed OSHA training.

b. Program Manager (PM): The contactor shall designate a PM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the PM is absent, shall be designated in writing to the KO. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM shall work through the Contract Specialist or KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The PM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The PM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

IV. DEFINITIONS AND ACRYNOYMS

a. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

b. DELIVERABLE. Anything that can be physically delivered and includes non- manufactured items such as meeting minutes or reports.

c. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

d. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

e. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

f. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

g. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

h. WORK DAY:

i. Schedule normal work by Contractor and Subcontractor personnel between the hours of 8:00 AM to 4:00 PM, Monday through Friday, excluding Federal holidays. If the Contractor desires to work during periods other than above, submit a written request (e-mail is acceptable) for each such occurrence to the Contracting Officer at least 3 working days in advance of the proposed event, so that the Government may make special inspection and/or security arrangements. The Contracting Officer may decline approval. Contractor may have to work outside the normal work schedule in order to make utility connects; when this occurs, contractor shall adjust the work schedule or pay overtime. There will be no change associated with the change in schedule.

ii. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (KO). However, if required, the KO may designate the Contractor to work during holidays and weekends.

iii. There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that The National Guard follows:

1. Under current definitions, four are set by date:

2. The other six are set by a day of the weekend month:

• Martin Luther King's Birthday 3rd Monday in JAN

V. FACILITIES

a. GENERAL

i. All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees shall be required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access the jobsite. Nothing in the contract shall be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while on base, including but not limited to, the rights of search of all persons or vehicles on base.

ii. Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. Remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

iii. The Contractor is expected to become fully acquainted with, and strictly adhere to Readiness regulations affecting the performance of this Contract. Parts of the regulations pertaining to fire prevention, driving safety, restricted areas, sanitation, disposal of debris and pollution control may apply to this project.

b. COORDINATION

i. Coordinate with the Contracting Officer for specific security and access requirements.

ii. Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. Keep the existing buildings and their contents secure at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

iii. The installation of the equipment shall be coordinated with the site supervisor or Contracting Office 14 days prior to delivery.

c. CONTRACTOR VEHIVLES

i. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair. The company name shall be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work. Registration and proof of insurance shall be kept in the vehicle, and drivers shall be properly licensed.

d. SECURITY REQUIREMNTS

i. All security requirements apply to all subcontractors and suppliers associated with this contract. Comply with the following:

1. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

2. Do not disclose or cause to be disseminated any information concerning the operations of the activity’s security or interrupt the continuity of its operations.

3. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

4. Direct to the Contracting Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

5. Coordinate photography requirements with the Contracting Office. Some areas restrict or prohibit photographing Government property.

6. Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government’s acceptance and approval of employment of the individuals involved.