Statement of Work - Well Water Testing - NMC of Arizona.docx

Statement of Work (SOW) Well Water Testing Services National Memorial Cemetery of Arizona

1. Introduction The purpose of this Statement of Work (SOW) is to define the requirements for the testing of well water at the National Memorial Cemetery of Arizona (NMCA). The contractor shall provide all labor, supervision, equipment, materials, and transportation necessary to perform water quality testing and reporting in accordance with state and federal regulations.

2. Background NMCA utilizes Public Water System “well water” (PWS ID: AZ0407459) for irrigation and facility operations. Regular testing is required to ensure compliance with Environmental Protection Agency (EPA) standards and Arizona Department of Environmental Quality (ADEQ) regulations. Contractor shall submit accurate testing samples to ADEQ certified laboratories and report findings to AZDEQ. Timely reporting is essential to protect public health and ensure environmental stewardship. (NMCA) well water system details can be found at:

https://azsdwis.azdeq.gov/DWW_EXT/JSP/WaterSystemDetail.jsp?tinwsys_is_number=1355&tinwsys_st_code=AZ

3. Scope The contractor shall perform monthly, bi-annual and annual water quality sampling, laboratory testing, and reporting for the on-site well in accordance with federal and state drinking water and groundwater protection standards. Testing will include, but is not limited to, microbiological, inorganic, organic, and physical parameters as specified by ADEQ/EPA. Contractor shall perform testing in compliance with current and future ADEQ requirements. NMCA will pay for the Annual ADEQ Mapping Assistance Program (MAP) directly. Sampling will occur at locations identified in NMCA’s Microbiological Sample Site Plan. Well Tank size: 40,700 US Gallons.

4. Period of Performance The contract shall be a twelve-month base year plus four (4) twelve-month option years if exercised.

5. Place of Performance All services will be conducted at:

National Memorial Cemetery of Arizona 2929 E. Pinnacle Peak Road Phoenix, AZ 85024

6. Type of Contract: The government will award a definitive quantity firm-fixed price contract.

7. General Requirements

· Maintain a clean and safe work area at the end of each visit and upon project completion. Remove all waste, scrap, unused equipment, and materials from the site.

· The Contractor shall take reasonable care and repair any damage caused by negligence or failure to comply with this contract.

· All work must be coordinated with the COR. Only the CO may authorize changes that affect cost or schedule. Work must be conducted in a manner that minimizes impact on cemetery operations.

· No reserved parking is available. Contractors must coordinate with the COR for appropriate parking arrangements. Cemetery staff and visitors shall have first priority for parking.

8. Specific Tasks

8.1 Monthly Sampling and Testing - CLIN 001 Quantity 12

· Collect water samples from designated well and or sampling points in accordance with ADEQ required testing methods

· Parameters: Total coliform bacteria, residual chlorine, and other relevant parameters per Arizona guidelines.

· For positive results from Total Coliform Bacteria testing, complete three repeat samples within 24 hours

· Frequency: 12 test/monthly

· Use an ADEQ-certified laboratory

· Submit collected water samples for Microbiological/Revised Total Coliform Rule and

· Forward reports to ADEQ Water Compliance Data Unit (MC 5415B-1) Or email WQD_Compliance_data@AZDAQ.gov

· Forward Laboratory reports to the cemetery for public posting.

· Submit laboratory-certified test results to the COR within 5 business days of collection

8.2 Annual Comprehensive Panel – CLIN 0002 Quantity 1

· Collect water samples from designated well and or sampling points in accordance with ADEQ required testing methods

· Parameters: Full EPA Safe Drinking Water Act (SDWA) panel including VOCs, heavy metals (lead, arsenic), pesticides/herbicides

· Lead and Copper - 5 routine samples per year between June and September

· Disinfection Byproducts (TTHM & HAA5) - Annual sample in August

· Frequency: 1 test/year

· Use an ADEQ-certified laboratory

· Forward reports to ADEQ Water Compliance Data Unit (MC 5415B-1) Or email WQD_Compliance_data@AZDAQ.gov

· Forward Laboratory reports to the cemetery for public posting.

· Submit laboratory-certified test results to the COR within 5 business days of collection

· Timeline: Report within 5 business days

8.3 Maintain Data on AZ Safe Drinking Water Information System (AZSDWIS)-CLIN 0003 Quantity 12 /monthly

· Maintain reports and recordkeeping on AZSDWIS database.

Including but not limited to:

· Lab results

· Sample Schedules

· Compliance Schedules

9. Performance Standards

10. Deliverables

· Monthly and annual lab reports

· Chain-of-custody documentation

· Notification of any exceedance within 24 hours

· Summary compliance reports at the end of each performance year

· Schedule of planned services submitted to COR 10 days post award

11. Government Furnished Property The Government will provide:

· Access to well and test points

· Cemetery maps and site safety orientation

12. Contractor Furnished Items Sampling kits and containers

· Lab Certifications

· Personnel with relevant ADEQ/EPA training

· PPE, transportation, and calibrated equipment

13. Special Qualifications The Contractor shall ensure that the designated operator holds and maintains a Public Water System (PWS) Grade 1 Certification to conduct well water testing in accordance with the standards and regulations set forth by the Arizona Department of Environmental Quality (ADEQ).

Proof of current certification shall be submitted to the Contracting Officer’s Representative (COR) prior to the start of work and upon request throughout the duration of the contract.

Well site operator will submit sampling test dates to COR (1) week prior to proposed date and submit scheduled visits to contractor.

14. Safety and Access Requirements Contractor shall ensure personnel follow cemetery hours, visitor sensitivity rules, and OSHA standards Check in/out required with COR

15. Hours of Operation All routine services shall be conducted during the cemetery’s normal operating hours: Monday through Friday, 7:00am-3:30pm, excluding federal holidays.

16. Attachments :

Attachment A: Cemetery Sampling Location Map Attachment B: ADEQ Testing Parameters List Attachment C: Chain-of- Custody template Attachment D: On site parking map

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Attachment A: Cemetery Sampling Location Map

Attachment B: ADEQ Testing Parameters List https://azsdwis.azdeq.gov/DWW_EXT/JSP/Scheds.jsp?tinwsys_is_number=1355&tinwsys_st_code=AZ&begin_date=&end_date=&counter=0

Attachment C: Chain-of- Custody template

NATIONAL MEMORIAL CEMETERY OF ARIZONA

2929 E. PINNACLE PEAK ROAD

PHOENIX AZ 85024

WELL WATER TESTING – CHAIN OF CUSTODY FORM

1. GENERAL INFORMATION

Sample Site Name: National Memorial Cemetery of Arizona Date & Time of Sample Collection: ____________________ Purpose of Sample: ☐ Routine Testing ☐ Compliance ☐ Follow-Up COR: Lee Castaneda COR Contact: ___________________________

2. SAMPLE COLLECTION DETAILS

3. CHAIN OF CUSTODY RECORD

☐ Transfer to Contractor/Well Operator ☐ Transfer to Laboratory ☐ Submission to AZDEQ

4. FINAL SAMPLE DISPOSITION & RESULTS

Laboratory Name: ___________________________ Lab Contact: _______________________________ Date Samples Delivered to Lab: ___________________ Date Report Sent to AZDEQ: _______________________ Reported By (Lab Contact): _______________________

5. NOTES / COMMENTS

Attachment D: On site parking map image2.png image3.png image1.jpeg