Statement of Work - Sterile Storage Cabinets - 7.20.2023.pdf

Attachment# 1‐ Statement of Work 36C24123Q0920 Sterile Storage Cabinets

Background:

The White River Junction VA Medical Center, Sterile Processing Services (SPS) Department, has a need to store and protect their Reusable Medical Devices (RMD) using the Air Innovation Sterile Storage Cabinet.

The internal chamber volume will be maintained at the following conditions: 66°‐72°F, 20‐60% RH (max dew point 57°F), and a minimum internal positive pressure + 0.03 In‐H20 or greater to maintain ISO

Class 5 conditions. The ambient temperature ranges from 60‐82°F and 10%‐50% RH. During normal use and operation, the cabinet can be accessed (door opened) an unlimited number or times per day or per hour to either load or retrieve medical supplies. The cabinet is supplied with (5) removable shelves that are fully adjustable. They are easily removable for cleaning. The Air Innovation Sterile Storage Cabinet is manufactured using hospital grade 304 stainless steel for the interior payload. The is cleanable white powder coated storage cabinet is designed to control temperature, humidity, pressure, and cleanliness.

Integrated cooling and steam humidifiers maintain temperature and humidity conditions within the chamber to meet desired set point conditions. The onboard custom control system provides easy operation utilizing a digital display for monitoring temperature, humidity, pressure, and system status.

The mobile storage cabinet is built with casters so the unit can be easily moved from room to room as required. And integrated HEPA filtration system is designed to exceed ISO 6 cleanliness standards. This also conducts productivity for continuous supply to the end user customer.

Air Innovation Sterile Storage Cabinet will serve the following primary functions:

Deploys Quickly‐‐‐ Make for plug and play applications

Portable‐‐‐ Easily moved from room to room

Modular, bank multiplies together for larger volume needs

Prevent unnecessary reprocessing by keeping sterile equipment within proper humidity, temperature, pressure, and cleanliness parameters

Saves Cost‐‐‐ Install a portable solution instead of retrofitting an existing space to meet strict temperature, humidity, and pressure requirements

Helps Prevent Infection‐‐‐ Maintain the sterility of your equipment and supplies

No Hardwired electrical or plumbing connections‐‐‐ Painless installation does not require any additional connections

User friendly capacitive touch controls

On‐demand cleanroom without major construction, deconstruction, or permitting, while maximizing flexibility of space

Place of Performance/Delivery Location:

White River Junction VAMC: 215 North Main Street White River Junction, VT 05009

Contractor Responsibilities:

Implementation services shall include the following:

o On‐site installation coordination of all equipment and accessories, and training plan.

Attachment# 1‐ Statement of Work 36C24123Q0920 Sterile Storage Cabinets o Meetings should be scheduled with site for implementation, initial deployment, and through the completion of the delivery.

Materials shall be new equipment, parts, and accessories as specified in the purchase order.

The contractor shall have the materials delivered to the job site in original equipment manufacturer (OEM) original unopened containers, clearly labeled with the OEM’s name, equipment model and serial identification numbers, delivery order number, and VA purchase order number.

o If products do not meet criteria, site POC will contact the Contract Project Manager for replacement of that equipment.

The contractor is responsible for inventorying materials prior to delivery to VA sites to check for accuracy in quantity and part number.

o Must be verified by VA POC when delivered onsite

Contractor shall provide upgrades during the renewal of an option or unless approved by the contractor. Upgrades will be for those pieces of equipment specifically identified by the contractor as they become available.

The contractor shall provide the following documentation for the Air Innovation Sterile Storage

Cabinet o Hard and soft copy of operator’s manual o Hard and soft copy of technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists o Hard and soft copy of cleaning, sterilization, and reprocessing procedures o DVD or web‐based training if available

Government Responsibilities:

Each VA site is responsible for inventorying materials prior to acceptance of order.

Each VA site shall identify and provide limited daily storage of contractor parts/supplies at the time of delivery.

Each VA site shall reject items that do not conform to requirements above.

Equipment shall be checked upon opening the packaging to ensure no damage occurred during shipment. If damage is observed, POC will contact Contract Project Manager for replacement of that equipment.

Training Requirements:

The contractor shall provide technical training to ensure SPS staff at each facility can support the

Air Innovation Sterile Storage Cabinet equipment at an equivalent level of a contractor‐provided fully trained service technician. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase.

Upon delivery of the Air Innovation Sterile Storage Cabinet equipment, certified instructors must provide user training for staff on day, evening, and night shifts at times to be determined by each facility.

All staff needs to be trained within 2 weeks of install. Training must be flexible based on day, evening, night, and weekend shifts. All times to be determined by each facility.