Statement of Work (SOW) - Vehicle Rental Services.pdf

U.S. MISSION BRAZIL

Statement of Work (SOW) Vehicle Rental Services

April 2024

TABLE OF CONTENTS

Background

Objective

Scope of Work

Period of Performance

Place of Performance

Specific Requirements

Personnel

Language Standards

Compliance Required

Statement of Work (SOW) Vehicle Rental Services

Background

The U.S. Embassy and its Consulates in Brazil have a recurring requirement to rent vehicles to support several projects in Brazil.

Objective

The objective is to rent vehicle services for the U.S. Embassy and its Consulates within the geographic area(s) of Brazil.

Scope of Work

The company shall provide all managerial, administrative, direct labor personnel, vehicles, drivers (if required by the Work Statement), communication equipment, all running expenses (i.e., fuel, oil, etc.), and including all servicing and insurance of such vehicles that are necessary to accomplish all work required by this agreement.

Period of Performance

From: _______/_________/________ To: ________/_________/________

The service must be provided in accordance with the information provided in the approved order provided by the Procurement Office. Only a warranted U.S. Government Contracting Officer has the authority to enter, terminate, or change a contractual commitment on behalf of the Government. If any additional service is required, the Procurement Office must be contacted immediately to approve it.

Place of Performance

Describe the place of performance.

Specify where the work will take place and identify any special instructions or restrictions.

Point of Contact:

Schedule:

Dispatch Points

Specific Requirements

1. Vehicles

The Government requires the following types of vehicles, if ordered under this agreement. All vehicles shall be of the latest model and in excellent condition with air-conditioning. The company provide registration numbers before the vehicles are used.

Vehicle with Driver

The daily rates with driver shall include all the costs necessary to accomplish the work, including all managerial cost, administrative cost, vehicles, drivers, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil and all other maintenance such vehicles. They also include passenger insurance.

Vehicle without Driver

The daily rates without driver shall include all the costs necessary to accomplish the work, including all managerial cost, administrative cost, vehicles, communication equipment, and all vehicle operation expenses, including but not limited to fuel, oil and other maintenance of such vehicles. They also include passenger insurance), driver insurance & vehicle insurance.

Item Description

Bilingual

Armored

Est.* Quantity

(Days/Hours)

Est.* Overtime Quantity (Hours)

01 Sedan, with driver Yes/No Yes/No

02 Sedan Lux with driver Yes/No Yes/No 03 Van (capacity 15) with driver Yes/No Yes/No 04 Cargo van with driver Yes/No Yes/No 05 SUV with driver Yes/No Yes/No 06 Bus (capacity 30) with driver Yes/No Yes/No 07 Bus (capacity 50) with driver Yes/No Yes/No 08 Truck with driver Yes/No Yes/No 09 Pick-Up 4x4 with driver Yes/No Yes/No 10 Sedan without driver N/A Yes/No 11 Sedan lux without driver N/A Yes/No 12 Van (capacity 15) without driver N/A Yes/No 13 Cargo van without driver N/A Yes/No 14 SUV without driver N/A Yes/No 15 Pick-Up 4x4 without driver N/A Yes/No

a) Replacement/Servicing. The Quoter shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, or any other reason, within one

(1) hour of notice by the driver or by the requestor.

b) Local Knowledge. Be completely familiar with the metropolitan areas to know alternate routes should primary routes be impassable or otherwise not the best alternative at any given time.

c) Liability. The Quoter assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Quoter’s personnel in the performance of the services required under this agreement.

c.1 52.247-21 Contractor Liability for Personal Injury and/or Property Damage.

d) Insurance. The Quoter, at its own expense, shall provide and maintain during the entire period of performance of this Agreement, whatever insurance is legally necessary. The Quoter shall procure and maintain insurance during the entire period of performance.

e) Supplies and Equipment. The Quoter shall provide all services, vehicles, fuel, gasoline, materials, supplies, labor, trade tools, equipment, maintenance services and supervision required for performance under this contract.

f) Communication Equipment. The Quoter shall provide two-way communication equipment (such as radios, cellular phones, or pagers) which shall be always available for use by the driver during the shift.

g) Level of Service. Vehicles shall be available to pick up passengers at the dispatch points listed in individual task orders within 15 minutes of a request being made by the authorized requester. Vehicles without drivers shall be delivered to the dispatch point listed in the individual task order within 4 hours of a request being made by the authorized requester.

h) Mileage Log. The mileage log must be filled out and signed by the driver and Embassy’s personnel representative daily.

Personnel

The Quoter shall provide qualified drivers for work to be performed. Drivers employed to perform services shall be experienced and competent in the performance of such services and shall possess the appropriate license and insurance. The quoter shall provide the Government all information required for drivers with any security clearance, accreditation, vehicle access and licenses required to provide services requested. All personnel assigned for the performance of the respective services shall be regular employees of the quoter. The quoter shall be responsible for any corrective action, within the scope, which may be required by the Government as a result of ascertained poor services.

Language Standards

English Skills – Each driver must be able to speak Portuguese and English at least a level 2 (when the request is made for a bilingual driver). This level is defined as follows:

Speaking Level 2 (Limited Working Proficiency)

Able to Satisfy Routine Social Demands and Limited Work Requirements

Can handle routine work-related interactions that are limited in scope.

In more complex and sophisticated work-related tasks, usage generally disturbs the native speaker.

Can handle with confidence, but not with facility, most normal high-frequency social conversational situations, including extensive but casual conversations about current events, as well as work, family, and autobiographical information.

The individual can comprehend most everyday conversations, but has some difficulty understanding native speakers in situations that require specialized or sophisticated knowledge

The individual’s utterances are minimally cohesive to articulate basic concepts.

Linguistic structure is usually not very elaborate and not thoroughly controlled; errors are frequent.

Vocabulary use is appropriate for high-frequency utterances, but unusual or imprecise elsewhere.

Examples:

While these interactions will vary widely from individual to individual, the individual can typically ask and answer predictable questions in the workplace and give straightforward instructions to subordinates.

The individual can participate in personal and accommodation-type interactions with elaboration and facility; that is, can give and understand complicated, detailed and extensive directions and make non-routine changes in travel and accommodation arrangements.

Simple structures and basic grammatical relations are typically controlled; however, there are areas of weakness.

In the commonly taught languages, these [areas of weakness] may be simple markings such as plurals, articles, linking words, and negatives, or more complex structures such as tense/aspect usage, case morphology, passive constructions, word order, and embedding.

Compliance Required

The company shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Unless otherwise directed by the Government, the quoter shall comply with the more stringent of the requirements of such laws, regulations, and orders. In the event of a conflict among the contract and such laws, regulations and orders, the company shall promptly advise the Government of the conflict and of the company’s proposed course of action for resolution by the Government. The company shall be responsible for all damages to persons or property that occur as a result of the company’s fault or negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.