Statement of Work (SOW) RFID Optimization_18 March 2024.pdf

STATEMENT OF WORK (SOW)

RFID Optimization: Modernizing Warehouse Logistics

18 March 2024

GENERAL: This is a supply contract to provide the server, software, hardware, installation, and upkeep of a Radio Frequency Identification (RFID) asset management system. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1. Description: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the installation of their Radio Frequency Identification (RFID) asset management system as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

2. Objectives: The 52d Logistics Readiness Squadron (LRS) needs a proven system that assists Individual Protective Equipment (IPE) section personnel at Spangdahlem Air Base, Germany in modernizing its inventory management system. This system should achieve the automation of current by-hand processes to allow for rapid mass distribution, a decrease in the customer processing cycle, and consistent and accurate inventory balances. The overarching goal is to reduce work hours and increase accuracy of tracking inventory using currently available advanced technology.

The 52 LRS is pursuing a hardware and software solution that the submittal firm substantiates a present ability to:

- Replace hand-counting of all warehouse assets within the 52 LRS IPE warehouse

- Expedite the issuance of gear in a high-tempo scenario

- Maintain the asset management system installed (via virtual and physical technical support)

3. Scope: The contractor must:

• Provide passive RFID stickers/tags for 100,000 inventory items (no active or GPS RFID stickers/tags). Must be adhesive to plastic, paper, and metal foil.

• Provide standalone local software and server (because it cannot link with legacy system, Integrated Logistics System-Supply) o The asset management software will:

allow data uploads from scanners (does not require internet, local upload) generate report/analysis capability to retain trends and inventory data for historical purposes allow export to Excel o Embed Air Force Form 1297 (hand receipt) to eliminate physical records and allow for member to digitally sign (CAC/Pin-enabled to digitally issue AF members an asset with precision) for their assets tagged with RFID.

o System/server must operate without internet connection.

• Provide system hardware (all must be compatible with 220v European outlets and power sources.)

o Three (3) tablet/laptop (station) for overall asset management (connect to scanner and CAC reader, pin-enabled)

All hardware and software to maintain the long-term use of these items (chargers, cables, monitors, etc.) is required o Three (3) hand-held scanners Can isolate target data (stickers/tags) pre-loaded from station to know what to scan.

Can read passive RFID stickers/tags from at least 6 feet away All hardware to maintain the long-term use of these items (chargers, cables, monitors, etc.)

o RFID stickers/tags provided up front included with initial installation

Tags must be compatible with our assets, and they must maintain the integrity of the CBRN asset

• Ship all physical hardware/equipment required to Spangdahlem AB, IPE

• Physically complete all installation of the RFID asset management system

• Provide on-site, hands-on training provided from company until all IPE members are proficient

• Provide lifetime 24/7 technical support by phone and virtually is required

• A minimum 3-year warranty plan for all hardware (excluding items with manufacturer warranties)

• Provide projected sustainment costs over the course of 4 option years

4. Additional Information

4.1 Recognized Holidays: Contractor is expected to work German Holidays. Contractor will not work on days that IPE personnel are not working.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

4.2 Hours of Operation: The contractor is responsible for conducting business between the hours of 0730 to 1630 CET for initial installation/training/set-up period, once completed 24/7 technical support by phone and virtually is required, lifetime support plan Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

4.3 Place of Performance: The work to be performed under this contract will be performed on base, in IPE warehouses.

4.4 Period of Performance: From the time of initial purchase to complete installation on-site is not to exceed 90 calendar days.

4.5 Qualification Requirements: The contractor performing on-site installation will need to acquire base access via Base Pass during the entirety of the installation process. Additionally, the contractor needs to be proficient in English speaking skills.

4.6 Security Requirements: There are no specific security requirements or required laws and regulations for this contract.

4.7 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.8 Data Rights: Technical Data for Commercial Products and Commercial Services provides the Government specific license rights in technical data pertaining to commercial products, commercial services, or commercial processes. The Department of Defense may use, modify, reproduce, release, perform, display, or disclose data only within the Government. The data may not be used to manufacture additional quantities of the commercial items and, except for emergency repair or overhaul and for covered Government support contractors, may not be released or disclosed to, or used by, third parties without the contractor's written permission. If additional rights are needed, contracting activities must negotiate with the contractor to determine if there are acceptable terms for transferring such rights. The specific additional rights granted to the Government shall be enumerated in a license agreement made part of the contract.

The Government shall only have the rights specified in the license under which the commercial computer software or commercial computer software documentation was obtained. If the Government has a need for rights not conveyed under the license customarily provided to the public, the Government must negotiate with the contractor to determine if there are acceptable terms for transferring such rights. The specific rights granted to the Government shall be enumerated in the contract license agreement or an addendum thereto.