Statement of Work SOW.docx

STATEMENT OF WORK PHOTOCOPIER MACHINES AND SERVICES

FEDERAL CORRECTIONAL INSTITUTION ATLANTA, GA

A. SUMMARY OF WORK

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution, Atlanta is soliciting a contract for the labor, materials, and equipment necessary for the installation and maintenance services for thirty-three (33) Photocopier Machines. The installation shall make the photocopier machines and service compliant with current policy.

The 31 photocopiers should comply with at least the following features:

· Ability to copy black and white documents.

· Automatic document feeder.

· Keypad or touch screen

· Self- diagnostic system, which indicates at a minimum the following conditions: needs toner, needs paper, and paper jam.

· Energy Star compliant.

· Ability to function with recycled paper.

· Ability to handle letter (8½ x 11), legal (8 ½ x 14) with adjustable paper trays.

· Optional capability to sort, collate, duplex, and staple.

· At least 40 pages per minute.

The 2 photocopiers should comply with at least the following features:

· Ability to copy color documents.

· Automatic document feeder.

· Keypad or touch screen

· Self- diagnostic system, which indicates at a minimum the following conditions: needs toner, needs paper, and paper jam.

· Energy Star compliant.

· Ability to function with recycled paper.

· Ability to handle letter (8½ x 11), legal (8 ½ x 14) with adjustable paper trays.

· Optional capability to sort, collate, duplex, and staple.

· At least 55 pages per minute.

B. PLACE OF PERFORMANCE

The installation and services will be performed at Federal Correctional Institution, Atlanta, Georgia 601 McDonough Blvd SE, Atlanta, GA 30315.

C. WORKING CONDITIONS

The working hours for the installation will be regularly scheduled for five (5) days a week, Monday through Friday, with the exception of Federal holidays. Each workday will be between the hours of 7:30 a.m. and 3:00 p.m., excluding Federal holidays. The sessions will continue daily until the installation is complete. The installation is based on a normal forty (40) hour workweek.

a. The contractor shall be able to drive onto the installation site after 7:30 am each working day. The contractor will have access to a parking area for their employees.

b. The contractor will report to work at the designated time and follow all rules related to contract staff and the security of the institution.

c. The contractor shall be required to exit the institution site by 3:00pm each work day.

d. Tools that are allowed into the installation site shall be inventoried at start of each workday and end of each workday.

e. The contractor will be responsible for the proper tool and equipment control and sanitation of the work areas.

f. No compensation shall be made for extra time required to locate lost and/or missing tools.

D. CONTROLLED ITEMS/FORBIDEN ITEMS/WORKER DRESS

The following items are controlled and shall be under the direct supervision of FBOP staff when at the installation site.

a. Any tool/equipment that can be used to aid in the escape of an inmate.

b. Laptop computers, notebook computers, iPad tablets will be allowed, but, only with forty-eight (48) hour advance approval of the Warden.

The following items are forbidden at the Institution.

1. Cellular telephones

2. Two-way radios

3. Cigarettes, tobacco of any kind, smoking paraphernalia

4. Alcohol, drugs, drug paraphernalia

5. Weapons

When entering the installation site, the contractor will be permitted to wear jeans. The contractor shall wear clothes that are proper and suitable for the work area. The following dress is not allowed.

a. Khaki, green, military camouflage shirts, pants, or other outerwear

b. Shorts

c. Tank tops or sleeveless shirts

E. CLEARANCE OF PERSONNEL

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared. Security clearance documents will only be accepted from the prime contractor. If summited by a sub-contractor, they will be rejected. It is the prime contractor's responsibility to review security clearance submission to ensure they are completed.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor's responsibility to provide another candidate. By law the FBOP cannot, and will not, release any information to the contractor concerning the nature of why a contractor's or subcontractor employee was not able to pass the security clearance process. The security clearance process will include, but, may not be limited to a BP-S660.012 NCIC Check.

F. TOOLS

The security of all tools used by the contractor shall be the responsibility of the FBOP.

G. ESCORTS

The FBOP will provide one (1) staff escort during all working hours as indicated above, and ensure that the contractor will have full access to the installation site for the duration of project in order to expedite completion.

H. PROCEDURES DURING AN INSTITUTION EMERGENCY

a. When the Institution is experiencing adverse weather conditions, i.e., fog, the contractor will not be allowed onto the installation site without the permission of the Captain.

b. If an emergency, such as an inmate disturbance, were to occur during normal working hours, the contractor will follow the directions of the FBOP staff escorts. The FBOP staff escorts will take all the necessary actions to ensure the safety and security of the contractors.

c. If an emergency results in an institutional lockdown, Executive Staff will determine if all work will cease or be allowed to continue.

I. EQUIPMENT AND SUPPLIES

The contractor shall provide all labor, equipment, materials, services, supervision, tools, cabling and wiring necessary. The contractor shall meet and comply with the baseline general requirements for the management, maintenance, and handling of equipment and equipment services.

J. DESCRIPTION OF DUTIES

The installation, labor, cabling, wiring, equipment, plus any additional labor or materials required to satisfactorily complete the installation of thirty-three photocopier machines and regular maintenance service of all photocopiers. Certified personnel from the awarded contractor shall conduct all installation and service.

K. ADDITIONAL REQUIREMENTS

The contractor in accordance with the general requirements described below shall perform the following subtasks.

a. Clean up of work area shall be performed daily. Contractors are responsible for disposal of refuse generated in the performance of their duties.

b. Contractor must adhere to Occupational Safety and Health Administration (OSHA) safety regulations and precautions, while working inside and/or outside of the installation space.

c. Take standard precautions for electrical, trip and fall hazards. Wear appropriate safety PPE equipment as required.

d. Seal all openings and penetrations created during the installation to meet or exceed applicable local fire code regulations.

e. All installed cables shall be clearly machine labeled.

f. The contractor shall understand that this task will not be considered as fulfilled until every aspect of this SOW is completed and determined to be in compliance and acceptable by the COR.

g. The contractor shall repair or replace any items they have damaged or destroyed during the performance of this task.

h. The contractor must have all invoices submitted for billing to FBOP and COR monthly.

L. INMATE MANAGEMENT

The contractor shall be constantly aware of security. Any violations of the institution rules and regulations are to be brought immediately to the attention of an appointed Government employee for prompt and proper action. The contractor will not have contact with inmates. The contractor will not supervise inmates and will not be responsible for the administrative management of inmates. FBOP staff members will escort the contractor at all times.

M. INSTITUTION

The contractor agrees to adhere to all regulations and guidelines prescribed by the FBOP, to include the Institution's local guidelines, relating to the work site sanitation, safety, custody and conduct of inmates, and the safety of the local population. The contractor will be given an orientation class, by a member of the FBOP staff, of the policies and procedures of the FBOP and the Institution. The contractor will be issued an identification card for proper identification (see Section 3 Clearance of Personnel). The contractor will sign-in and sign-out of the institution on a daily basis for accountability purposes. The contractor may not move unescorted to their job site, and may not move to other parts of the site without an escort.

N. PAYMENT OF SERVICES

Payment shall be made in accordance with FAR Clauses 52.232.25 Prompt Payment (JAN 2017) PURCHASED IN ACCORDANCE WITH FAR 52.232-18 FUNDS AVAILABILITY and 52.232.33 Payment by Electronic Funds Transfer (EFT) - System of Award Management (Oct 2018).

The due date for making such payments is 30 days after the designated billing office receives a proper payment terms shall be Net 30 days.

O. EVALUATION FACTORS

a. Price and Price Related Factors

b. Delivery Time after date of award

c. Standard factors for the evaluation of Past Performance