Copier Synopsis.docx

UNITED STATES GOVERNMENT

Memorandum

FEDERAL BUREAU OF PRISONS

Federal Correctional Institution Atlanta Atlanta, Georgia 30315

November 21, 2025

Dear Offeror:

Subject: Photo Copier Machine lease and machine Maintenance at Federal Correctional Institution, Atlanta, Georgia. Synopsis Solicitation

The Federal Bureau of Prisons has a requirement for a Firm Fixed Price contract for photocopier machine lease and photocopier machine maintenance at the Federal Correctional Institution, located at the 601 McDonough Blvd, Atlanta, Georgia, 30315. The small business size standard for this requirement is $32.5 million and the NAICS is 532420. The contractor will provide 33 photocopier machines of two capacities (two color with 55 pages per minute) and (thirty-one black and white 40 pages per minute), all required supplies (not to include paper) for copier equipment, equipment maintenance, and repairs during a twelve-month initial performance period and with four possible one-year options. Monthly usage and capacity needed for each instrument will vary.

The monthly estimates for copier usage in print amounts are as follows:

· Thirty-three (33) black and which copiers will have an average usage of 15,000 prints.

· Two (2) color copiers will have average 50,000 prints.

All Bureau of Prisons security standards and procedures will be complied with by the contractors. All contractors will be licensed in the state of Georgia, meet all regulatory, and license requirements in that location. The work estimated start date is January 1, 2025.

All bids are due December 12, 2025 by 4:00 p.m EST.

Please answer the following questions:

1. Are these services of a nature which could be performed, by your firm, as either a prime contractor or a subcontractor?

2. If you are a small business, what level of subcontracting, if any, would be available for the service you are interested in providing? %

3. Does your firm have any experience in providing lease equipment and maintenance services for the Federal Government?

4. The North American Industrial Classification System (NAICS) code for Office Machinery and Equipment Rental and Leasing is 532420 which sets the small business sized standard at $32.5 million (below $32.5 million in gross revenue is considered small, above $32.5 million in gross revenue is considered is considered large). Based on this standard, what is your business size, small or large?

Small Large

5. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

6. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years?

7. Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

8. Is your company registered in the System for Award Management (SAM) database?

Yes No

9. Has your firm ever been debarred from doing business with the U.S. Government?

10. How many calendar days does your firm need to prepare a proposal resulting from a solicitation?

15 days 30 days 45 days 60 days

11. If awarded a contract, how many calendar days following an award would it take your firm to provide services to the institution?

Calendar days

12. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number (s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

13. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number: E-mail Address:

Please include your capability statement with your email response to the following address: ATL-ProcurementProp-S@bop.gov, If you have any questions, please EMAIL: l3butler@bop.gov and/or a1xhunt@bop.gov and/or pacrowell@bop.gov

PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. Quotes received after the deadline will not be considered.

Please place any questions you may have in e-mail at l3butler@bop.gov and/or pacrowell@bop.gov

We will consider all questions received and provide responses, where appropriate.

Sincerely, Leonora Butler, SCS //s// Enclosure image1.wmf image10.wmf