Statement of Work (SOW) 2 April 2024 REDACTED.pdf

Work Task #FY24-F7818-300100-FM9-SURREY BUS CONVERSION

Date: 2 April 2024

9 LRS

SCOPE OF WORK FOR

Scope of Work, F450 Super Duty Bus, BEALE AFB, CALIFORNIA

U.S. AIR FORCE

9th RECONNAISSANCE WING

BEALE AIR FORCE BASE, CALIFORNIA

SCOPE OF WORK

1. The Contractor shall provide all labor, equipment, materials, workspace, and any additional requirements to accomplish all work outlined in the Statement of Work (SOW).

2. The Contractor shall provide a broken-out cost proposal that will reflect all labor, equipment, and materials to accomplish all the government’s requirements outlined in the SOW and attachments, to include any seat arrangement plans/schematics associated with the project. Additionally, the contractor shall provide photos of all new materials to be utilized, specifically any flooring material.

3. The contractor shall re-utilize the existing seats. Requesting a minimum of 14 seats be installed, but desire 16 seats.

4. The contractor shall schedule a final inspection of the work at least 1 day prior to the completion of project. If there are any discrepancies between the work accomplished and the requirements requested in the SOW the contractor will be asked to re-perform until standards are met.

5. The Contractor shall submit an invoice for payment to the QAP/ Government Representative, within the 9th

Logistics Readiness Squadron, upon project completion.

6. If the contractor is located outside of a 100 mile radius, the contractor shall be responsible for transportation of the vehicle from Beale Air Force Base to their place of business and back to Beale, and will include these costs in their bid.

7. Invoices shall include the following items:

a. Name of vendor.

b. Invoice date.

c. Contract number.

d. Line-item number.

e. Price and quantity.

f. Shipping and payment terms.

g. A point of contact for the vendor.

h. Other substantiating documentation or information required by the contract, if applicable.

8. The final invoice shall include a “release of claims” as follows:

a. Upon acceptance and payment of this final invoice, the Government is hereby released from all claims arising by virtue of this contract, other than claims in the stated amounts indicated below:

i. (List all claims. if any. If none, so state.)

9. Period of Performance: Contractor will have 14 calendar days upon receipt of Notice to Proceed (NTP) to complete the project.

Section 2: Project Description and Requirements

1. The Contractor shall perform all work in accordance with the following specifications:

2. Contractor shall provide samples of all proposed materials, including technical documentation, to the Quality

Assurance Personnel (QAP) and Contracting Officer (KO) for approval. Materials will be items that are used within standard industry practices. Materials not specifically approved for use shall not be installed. (If actual material samples cannot be provided, detailed technical specifications and photographs for each proposed component shall be provided instead).

2 The following scope of work shall serve as general information only and shall not limit the contractor’s responsibility or obligations to perform all task(s) within local and federal laws as well as manufacturer’s recommendations. All quantities in this statement of work are approximate and shall not be verified by the contractor without a written request approved by a government representative.

3 The contractor shall perform the following removal, installation, and modification to the F450

Super Duty bus, VIN# 1FDAF4GT4JDA03323.

REMOVAL:

1) Remove existing seats and all-encompassing related hardware.

2) Remove existing seat railing system and all-encompassing related hardware.

3) Remove existing floor covering and all-encompassing related hardware.

INSTALLATION:

1) By re-utilizing the existing seats, install as many of the seats as possible along the sides and rear of the interior passenger area. A minimum of 14 seats shall be installed, but desire 16 seats be installed.

2) Install new non-slick flooring that is neutral and matte in color.

3) View Attachment 1 for photos of desired outcome and current seating arrangement.

MODIFICATION:

1) The seating shall be arranged so that the passengers will face the center of the passenger area.

2) There shall be no seats along the forward wall in the passenger area (the wall behind the driver’s seat).

3) The new flooring shall be non-slick. Acceptable materials such as a rubber material shall be used, and it shall create a flush finish against the walls.

4) The new flooring shall create an even walking ground without any raised areas, bumps, or dips.

4 Testing. The contractor shall perform a pre-inspection in accordance with the manufacturer’s operational checklist (Air Force Form 1800). A copy of the checklist will be provided to the QAP at the time of the pre-final inspection.

5 The contractor shall reconstitute the vehicle, leaving the vehicle clear of all left-over construction materials and any debris (i.e. trash, cans, scrap metal, etc.). All demolition debris and left-over construction material shall be hauled to a disposal site. The contractor shall comply with all local and federal recycling laws. The vehicle shall be left in an acceptably clean manner.

6 Warranty. The contractor shall issue a seven (7) year warranty on all craftsmanship (work efforts) performed and a five (5) year warranty on all supporting parts/ materials that have been outlined/ annotated within this

SOW/ attachments. The contractor shall provide the manufacturer’s warranty on all mechanical items (i.e., sensors, door tracks, glass doors, windows, etc.) those that are offered to the general public (within industry practices). The contractor shall provide the government (i.e., QAP, or KO) with all warranty information on the day of the final inspection and shall not receive final payment until all warranty information is provided.

7 Operation and Maintenance (O&M) Manuals. The contractor shall provide two (2) copies of the O&M Manuals for all mechanical items to the QAP after the pre-final inspection or during training on new mechanical items for designated government personnel (9 LRS).

Section 3: Project Progress and Payment Milestones

1. Payment Method and Payment: The contractor shall be paid for the work performed after completion of all work annotated within the SOW, and after submission of an accurate invoice for the completed work once work is deemed satisfactory and all required punch-list items are fulfilled.

Percentage Milestone

100 The Contractor shall provide all labor, equipment, materials, supervision, and transportation to accomplish all work outlined in the Statement of Work (SOW) as well as attachments (i.e. technical specifications, tabs, technical exhibits, drawings, specifications, etc.). All removal, installation, and modification will be accomplished within the designated work site. The purpose of this project is to remove existing seats and flooring, then installing the same seats in a “U” shape pattern with new flooring with all supporting parts/materials.