Statement of Work Solicitation 47PH0222R0003 GSA PBS R7 Elevators Inspections and Testing.pdf

Q1/FY22

Region 7 Elevators Inspection and Testing Statement of Work

Adapted from the National Custodial Specification and the National Operations & Maintenance Specification

SOLICITATION NUMBER: 47PH0222R0003

SERVICE: ELEVATORS INSPECTION AND TESTING SERVICES

LOCATION(S): Facilities throughout the five state area of the GSA, PBS, Greater Southwest Region 7 (Texas, Louisiana, Oklahoma, Arkansas, and New Mexico).

PERIOD OF PERFORMANCE:

One Year Base Period, with Four One-Year Option Periods

Base Year: 05/01/2022 – 04/30/2023 Option 1: 05/01/2023 – 04/30/2024 Option 2: 05/01/2024 – 04/30/2025 Option 3: 05/01/2025 – 04/30/2026 Option 4: 05/01/2026 – 04/30/2027

SOLICITATION ISSUE DATE: 01/06/2022

OFFER RECEIPT DATE/TIME: 01/31/2022 at 5:00 p.m. CST

THIS PROCUREMENT IS A 100% TOTAL SMALL BUSINESS SET-ASIDE FOR

SMALL BUSINESS CONCERNS IN ACCORDANCE WITH FAR SUBPART 19.5.

Solicitation 47PH0222R0003 Elevators Inspecting and Testing Services for GSA, PBS, Region 7

IMPORTANT DATES

***** Pre-Proposal Meeting (Reference Section L.7 for full details) *****

Pre-Proposal Meeting: Tuesday, January 18, 2022, 9:30 a.m (CST).

The Pre-Proposal Meeting will be held electronically at 9:30 a.m . via Google Meeting Space. It is estimated that the Pre-Proposal Meeting will last 2 hours. Each attendee MUST send an email to th e Contracting Specialist (CS) Feann Stephens at feann.stephens@gsa.gov and p rovide email address(es) for all attendees in order to register for the meeting. The CS will send you the meeting link and invitation prior to the meeting.

***** Questions (Reference Section L.9 for full details) *****

All questions must be submitted in writing to th e Contract Specialist, Feann Stephens at feann.stephens@gsa.gov not later close of business on Thursday, January 20, 2022 . Questions received after this date may be answered at the discretion of the Contracting Officer.

mailto:feann.stephens@gsa.gov

TABLE OF CONTENTS

SECTION PAGE

Section A: Solicitation 4

Section B: Services, Ordering and Price 5

Section C: Description/Specifications/Statement of Work 7

Section D: Packaging and Marking 15

Section E: Inspection and Acceptance 16

Section F: Deliveries or Performance 19

Section G: Contract Administration Data 21

Section H: Special Contract Requirements General Information 27

Section I: Contract Clauses 34

Section J: List of Attachments (List of Documents, Exhibits, and Other Attachments)

Section K: Representations, Certifications, and Other Statements of Bidders/Offerors

Section L: Instructions, Conditions, and Notice to Offerors 51

Section M: Evaluation Factors for Award 66

SECTION A: SOLICITATION

A.1 Standard Form (SF) 33

THIS PAGE IS INTENTIONALLY LEFT BLANK DURING THE SOLICITATION PHASE.

THE SF 33 IS AN ATTACHMENT TO THE SOLICITATION; THE EXECUTED SF 33

WILL BE INCORPORATED INTO THIS DOCUMENT IN THIS LOCATION AT THE

TIME OF AWARD.

SECTION B: SERVICES, ORDERING AND PRICES

B.1 Description of Services The General Services Administration (GSA), Public Buildings Service (PBS), has a need for Elevator Inspection s and Testing services for facilities located throughout PB S Greater Southwest Region 7. Region 7 encompasses the states of Texas, Louisiana, Oklahoma, Arkansas, and New Mexico. There are approximately 350 elevators that are located in approximately 83 Federal Buildings throughout the Region. Under this contract, the contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, equipment and subcontracts necessary to provide all services described in this solicitation.

B.1.1 Small Business Set-Aside Under This Contract This procurement is a Total Small Business (100%) Set-Aside in accordance with FAR Subpart 19.5.

B.2 Pricing of Services The GSA Region 7, Zone Master Schedule Pricing Sheet (See Section J) must be completed by the contractor and submitted to the Contracting Officer (CO) as part of the Price Proposal. At time of award, the accepted GSA Region 7, Zone Master Schedule Pricing Sheet will be incorporated into the contrac t. Pricing must be submitted for a five (5) year contract term.

Offerors must submit offers for all locations under this contract to be considered for award. Offerors must submit prices for all of the option periods, in addition to the initial period, to be considered for award. Renewal options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts).

B.2.1 Basic (Standard) Services :

Standard service is defined as all services that are included in the monthly price and are defined in the contract document. The monthly price shall include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management. A blank GSA Region 7, Zone Master Schedule Pricing Sheet in Section J is included as part of the solicitation for the purpose of submission of the offeror’s price proposal.

B.2.2 Additional Services

In addition to standard/regularly scheduled elevator inspection and testing in accordance with the Full Load Test due date as stated within the GSA Region 7, Zone Master Schedule Pricing Sheet, at the sole discretion of GSA, the Contractor shall provide Additional Services for additional elevator inspection and testing services in any the GSA, PBS, Region 7 facilities that are subject to this contract. The Additional Services elevator inspections and testing shall be conducted in the same manner as the standard, regularly-scheduled elevator inspections and testing.

B.3 Contractor Staffing Declaration RESERVE

B.4 Wage Adjustment RESERVE

B.5 Addition/Removal of Building and/or Elevators GSA may add or remove buildings and/or elevators to be inspected from this contract at any time. For a building and/or elevators to be added to the contract, GSA will provide the building and/or elevators information to the Contractor and request a price proposal from the Contractor for the requested services in line with the current pricing. At this time, there is no anticipation to add or delete any additional building and/or elevators to this contract. However, if there are any buildings and/or elevators added, they will not exceed 20% of the total contract dollar value, including options.

B.6 Addition/Reduction of Staffing RESERVED

B.7 Secondary Area of Performance RESERVE

Q

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION C1

GENERAL INFORMATION

C.1 General This is a Performance Based Work Statement (PBWS) for Elevator Inspection and Testing Services defined under the scope of this contract. This PBWS describes the minimum requirements of the U.S. General Services Administration (GSA) and acceptable outcomes to be performed by the Contractor. All, or part of, the successful Offeror’s Technical Proposal shall be incorporated into the contract.

General Services Administration (GSA), Public Buildings Service (PBS) is a national US government agency organized into 11 geographic regional areas. This contract pertains to the Code required semi-annual, annual and 5 year load tests and their respective inspections for elevators throughout the PBS Greater Southwest Region 7. Region 7 encompasses the states of Texas, Louisiana, Oklahoma, Arkansas, and New Mexico.

There are approximately 350 elevators that are located in approximately 83 Federal Buildings throughout the Region.

C.2 Work by Others The Government reserves the right to undertake by another contract and contractor, by Government employees, or by other means, the same type or similar work as contracted for herein and to do so shall not be a violation of the terms of this contract nor be considered as a termination in whole or in part of work contracted for hereunder.

C.3 Scope of Work General Services Administration (GSA), Public Buildings Service (PBS) requires contractor support to provide elevator inspection and testing services throughout the five state area of the Greater Southwest Region 7 (Texas, Louisiana, Oklahoma, Arkansas, and New Mexico).

C.4 Task Description The Contractor shall perform a complete “GSA Maintenance Contract Compliance Inspection” and “Code Compliance Inspection” including semi-annual inspections , annual inspections and 5-year full load full speed test/inspections on each elevator covered within this contract (approximately 350 elevators that are located in approximately 82 Federal Buildings throughout the Region). Test weights for 5 year safety tests shall be provided by the elevator maintenance contractor. The Offeror shall act as the “Government’s Representative” when witnessing the required inspections/tests, and use its experience, expertise and professional judgment to try to insure against any unnecessary equipment damage prior to the accomplishment of the inspections/tests. The inspection contractor shall provide all management, supervision, labor, QEI inspection equipment, reports and travel necessary to complete the specified semi-annual and annual inspections/tests and periodic testing as identified in GSA Region 7, Zone Master Schedule Pricing Sheet (Attachment 1) . All locations are within the five state area of the Greater Southwest Region as specified within the GSA Region 7, Zone Master Schedule Pricing Sheet (Attachment 1) . The inspections and tests shall include but are not limited to the following systems, equipment and components:

● All maintenance practices, cleanliness and maintenance compliance

● Hoistway and car doors, hangers, guides and operating devices

● Hoisting machines, sheaves, and brakes

● Motors and motor generator sets

● Hoisting, governor, safety, compensation and operating cables

● Controllers (including contacts, switches, etc.)

● Signal systems, controls, and traveling cables

● Governors, safeties, interlocks, and contacts

● Guide rails and oiling devices

● Terminal, slowdown and leveling devices

● Elevator cars, counterweights, and buffers

● Machine rooms, hoistways and pits

● Automatic and manual emergency fire services (Phase I & Phase II)

● Emergency Power Operations

● Pit Flood Monitoring Device (if applicable)

C.4.1 Reference Criteria – Inspections and tests shall conform to the requirements, industry practices/procedures and regulations contained in the most recent edition of the following guides:

● ASME A17.1, Safety Code for Elevators and Escalators with published supplements.

● ASME A17.2, Inspector’s Manual for Elevators and Escalators with published supplements.

● ASME A120.1, Safety Requirements for Powered Platforms for Exterior Building

Maintenance

C.4.2 Schedule of Work – Work shall consist of inspection services and tests as specified in this section and shall cover, at the minimum, the following:

● Inspect maintenance practices, including pictures for non-compliance with the Multi-Regional Elevator Maintenance and Repair Contract and report the condition for each item in Section 5 .

● Perform semi-annual inspections and monitor all tests as required in referenced criteria.

● Perform annual inspections and monitor all tests as required in referenced criteria.

● Monitor/Witness all five-year full-load, full-speed safety tests, governor and buffer tests as required and referenced to in the most current edition of the ASME A-17.1. All inspection and test intervals shall be taken from Table N-1 .

● Perform any other tests and monitor/witness all tests by elevator mechanics.

C.4.3 Scheduling of Work It will be necessary to coordinate all inspections or tests with the Contracting Officer’s Representative (COR) to facilitate effective use of time in conjunction with the elevator maintenance contractor or mechanic; this is especially applicable for the 5-year governor, safety and buffer tests. The COR shall be notified in writing no less than ten business days before scheduled inspections.

All work shall be performed during regular working hours of the regular working week of the industry. Exceptions to this may be the testing and inspection of the firefighter’s service operation , and the testing of the emergency control systems. These exceptions, when scheduled after regular working hours will require the prior approval of the COR and shall be performed as part of this contract at no additional cost to the Government.

Coordination with the elevator maintenance contractor shall be scheduled by the Offeror performing under this contract with communication to the COR on ALL scheduling so the COR may monitor and confirm the scheduling process. The Offeror shall not proceed to the inspection site until coordination of an agreed date and time has been verified.

If the contract schedule is not met, or any operation is omitted when scheduled for performance, the Offeror will be notified of this failure or omission and he will be requested by the Contracting Officer (CO) to perform the omitted service. If the Offeror does not comply with the request within such time as the CO deems to be reasonable, employees of the Government or other contractors may complete the work. The cost thereof will be deducted from any money due the Offeror under the Contract.

C.4.4 Inspections Inspections shall include an inspection of maintenance practices and cleanliness. A copy of the Multi-Regional Elevator Maintenance and Repair scope of work shall be made available after award for use to check for compliance. Include with inspection reports any pictures as necessary for proof of deficient maintenance/repair practices.

It is the responsibility of the Offeror to determine that the equipment is in a safe operating condition, that it has not been altered except in conformity to the applicable codes or regulations, and that it performs in accordance with test requirements.

Inspections shall be made in accordance with the current ASME A17 Codes as applicable.

NOTE: No elevator will be taken out of service during rush hours for the purpose of routine maintenance inspections or tests unless it has been determined that the removal of the car from service will not affect the overall service. If, in an unavoidable event, a car must be taken from service, approval must first be obtained from the Service Center Manager.

C.4.5 Periodic Safety Tests The required test tags (which shall indicate name of the company performing the test, type of test, and date of test) shall be attached to each device tested. Verification that this information is attached to each device tested is considered a requirement of this contract. It shall be noted during inspections for safety and included on the report of inspections and tests.

All full load safety tests shall be performed in accordance with ASME A17.1 Code ;

where applicable, including rated load and speed tests. Inspections and tests of hydraulic elevators shall be performed in accordance with the ASME A17.1 Code, where applicable.

C.4.6 Annual Safety Tests The Offeror shall witness annual tests of fire and emergency control systems, safety mechanisms, devices, controls, equipment and systems relevant to the units. Offeror shall test the operation of elevators under emergency conditions and shall test the emergency power where applicable . The Offeror shall act as government agent and supervise the safety tests under the guidelines and procedures contained within ASME A17.1, A17.2 Codes, all applicable parts.

(a) Annual no-load safety tests of elevators, dumbwaiters and powered platforms shall be made in accordance with the ASME A17.1 Code, as applicable.

Surface damage to the steel guide rails as a result of tests shall be corrected by the maintenance contractor by hand filing after each test and verified complete as part of the work under this contract.

(b) If the governor seal has been broken, damaged or removed, the Inspection Contractor shall witness the testing of the governors including checking the governor switch and tripping speed settings with a tachometer by disconnecting the governor cable from the sheave and spinning the governor by mechanical means. All governors shall be reset where necessary to meet the requirements of ASME A17.1 Code. The governor shall be sealed and metal tagged in accordance with ASME A17.1 Code, with name of the company making the test, the date of the test, and the set tripping speeds.

Hydraulic inspections shall comply with Part VIII of the A17.1 Code, and Part II of the Inspector’s Manual.

C.4.7 Unsafe Equipment If the equipment fails to meet the requirements, the inspector shall note the failure on the inspection report and not issue a new inspection certificate. If a condition exists which may cause an accident or serious mechanical failure, the inspector shall shut down the equipment and “lock out/tag out” the equipment. The inspector shall immediately notify the Service Center Manager, the Property Manager, or their designated official and the COR of the action taken. Service may not be resumed until the deficiencies have been corrected and a Qualified Elevator Inspector (QEI) has made an inspection of the equipment and the certificate reissued.

C.4.8 Emergency Conditions Any condition found which may jeopardize the safety of the passengers, the pubic or the equipment itself shall be verbally reported to the GSA Property Manager and the COR immediately. Within 24 hours a written report with a complete description of the condition shall be submitted in writing to the GSA Property Manager & COR. The report shall clearly list the emergency condition found, the corrective action recommended and the time required for the corrective action recommended.

C.4.9 Certificate of Inspection Upon completion of inspection, if the unit meets the safety requirements and there are no serious maintenance deficiencies, the inspector shall ensure the appropriate signatures and dates are entered on the Certificate of Elevator Inspection (GSA Form 55) (Attachment 2). The Certificates of Elevator Inspection are to be kept in the Inspection Contractor’s office files and furnished to the GSA Service Center office whenever requested. Certificates for units other than elevators are to be kept and handled in the same manner.

When all spaces are filled or if the certificate becomes soiled or unsightly, it should be replaced.

C.4.10 Additional Services See Section H.6.

C.5 Inspection and Test Reports Upon completion of each inspection, the inspector shall complete an Elevator Inspection Report (Attachment 3) for each unit. The Offeror will be provided with an electronic copy of the form in Microsoft Excel format along with instructions for processing (Also Attachment 3) of the form. Each unit report shall identify any violations/deficiencies by the elevator maintenance contractor in Section II-A of the form and each violation/deficiencies by GSA inserted into Section II-B of the report.

References are to be cited for each non-standard item noted. Within ten (10) business days after the performance of the inspection, the Inspection Contractor shall submit reports as follows:

One electronic copy (each) e-mailed to the Service Center Manager or his representative, the elevator maintenance contractor and/or the GSA Elevator Safety Inspector (COR), at the below contact information:

General Services Administration Property Management Services Jim Harris (7PMC) 819 Taylor Street, Room 12A01 Fort Worth, TX 76102 james.k.harris@gsa.gov Phone: (720) 800-3453

The Inspection Contractor shall maintain a complete file of inspection reports and inspection certificates at his office for a minimum of five (5) years. If the above Point of Contact changes, the Inspection Contractor will be notified via an email.

C.6 WORKMANSHIP

All inspections, workmanship, or equipment shall be subject to re-inspection, examination, and test by Government inspectors at any and all times during the course of the work and at any and all places where such work is being carried on. The Government shall have the right to reject defective inspections or reports. Rejected items shall be satisfactorily corrected and/or replaced without additional expense to the Government.

C.7 DEFINITIONS

C.7.1 Imminent Danger – Description of condition for a unit, which, in the professional judgment of a qualified inspector, poses a threat of accident or failure in such a manner that could cause death or serious injury to persons or sizable damage to property.

NOTE: If an “imminent danger” condition exists or the equipment is unsafe, circumstances must be reviewed by the Service Center Manger. The unit shall not be placed back in service until written certification is provided to that Manager assuring that the unit is safe for operation.

C.7.2 Unit - Any individual type of vertical transportation equipment such as passenger, service or freight elevators, escalators, lifts, dumbwaiters, window washers, and wall gliders.

mailto:james.k.harris@gsa.gov

C.7.3 Elevator Maintenance Personnel/Contractor - A GSA representative or other GSA-contracted entity performing elevator maintenance service.

C.8. INSPECTORS

Critical to performance of this Scope of Work (SOW) are the positions identified as inspectors or inspection personnel and the experience of the people in those positions.

The proposed inspection personnel will reflect and understand the different skill sets necessary as well as the different functions to be performed.

ASME A17.1, Sections 8.10.1.1 and 8.11.1.1, requires inspectors and inspection supervisors to be certified by an organization accredited by ASME in accordance with the requirements contained in the most recent edition of the ASME QEI “Standard for the Qualification of Elevator Inspectors".

The Offeror shall identify and provide resumes and copies of required QEI Certificates of those personnel in inspector positions. New copies of “Re-Certified” QEI Certificates shall be provided annually, after the recertification of the credential, to the CO & COR for verification of QEI-1 requirements.

C.9. Personnel Changes/Additions Should it become necessary to replace or add inspection personnel, the Inspection Contractor shall submit to the Contracting Officer (CO), the resume and copies of required certificates. No changes shall be made until written approval is granted by the CO or COR. No increase in the cost of this contract will be allowed when such addition or change of personnel is authorized.

C.10 Standards of Conduct The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking disciplinary action with respect to its employees, as necessary. The Contractor is responsible for ensuring that its employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. Each employee must adhere to standards of behavior that reflect favorably on his or her employer and the Federal Government. Smoking is only allowed in designated areas on the property and no smoking is allowed within the Facility.

C.11 Personal Identity Verification Requirements The Contractor shall comply with agency personal identity verification procedures that implement Homeland Security Presidential Directive-12 (HSPD-12) as required by the clause of this FAR 52.204-9 and all other security and clearance requirements provided herein and by the Contracting Officer (CO).

C.11.1 Credentials and Identification Contractor personnel with credentials shall be required to comply with all access security screening procedures applicable to Government or other personnel possessing similar credentials, or as determined by the building practices as defined by the Facility Security Committee. All Contractor personnel possessing credentials (PIV or otherwise) shall visibly display their credentials at all times while in the building(s) where work is being performed.

The Contractor shall be responsible for ensuring that all identification credentials are returned to the CO or designee whenever its employees leave the Contract ( i.e., when the Contract has been completed, employees leave the company, employees are dismissed or terminated or the Government determines that the employee is to be removed from the contract). Whenever employee badges are lost the contractor must immediately file a “lost PIV” incident report with the Department of Homeland Security (DHS), Federal Protective Service (FPS) and provide a copy of the incident report (including incident number) to the CO or designee. The Contractor shall be responsible for paying the Government for replacement credentials at the current cost per badge.

The Government will withhold final payment until such time as all employee badges (PIV or otherwise) have been collected and returned to the COR. Any badges not returned as an employee leaves, or at contract conclusion shall be accompanied by a DHS FPS incident report for each badge and a fee of $100 per badge not returned shall be deducted from the contract payment amount.

C.12 CONTACTS

Management of this contract will be performed by the following Government personnel.

If the following CO or COR changes during the term of this contract, the Inspection Contractor will be notified via email.

GSA PBS Greater Southwest Region 7 Contracting Officer (CO)

Contracting Officer Matthew Phillips 819 Taylor Street, 7PQB Room 12B01 Fort Worth, TX 76102

(817) 528-7801 matthew.phillips@gsa.gov

GSA PBS Greater Southwest Region 7 Contracting Officer’s Technical Representative (COR) (Authorities are limited to delegation by CO)

Elevator Safety Inspector General Services Administration Property Management Services Jim Harris (7PMB) mailto:matthew.phillips@gsa.gov

819 Taylor Street, Room 12A01 Fort Worth, TX 76102 james.k.harris@gsa.gov Phone: (720) 800-3453

SECTION D: PACKAGING AND MARKING

D.1 Payment of Postage and Fees All postage and fees related to submitting information including forms, reports, etc., to the CO or the COR shall be paid by the Contractor.

D.2 Marking All information submitted to the CO or COR shall clearly indicate the number of the contract for which the information is being submitted.

mailto:james.k.harris@gsa.gov

SECTION E: INSPECTION AND ACCEPTANCE

E.1 Failure to Perform If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. If the work remains deficient, the Contracting Officer may have the work accomplished by other means and deduct the cost thereof from the monthly payment as defined in Section G.

If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

● By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

● Terminate the contract for convenience or cancel the contract.

If the Contractor fails to properly operate and/or maintain equipment and/or systems or make repairs which results in damage to the building(s), equipment or systems the Contractor shall be held liable for all costs, including administrative costs, incurred by the Government to repair damage to the building, equipment, or systems.

If the Contractor fails to respond immediately or within one (1) hour to an Emergency Call-Back Service and/or fails to provide the required service, the Contractor shall be held liable for all costs, including administrative costs, incurred by the Government to repair damage to the building, equipment, or systems and all costs associated with responding to the emergency.

E.2 Additional Requirements for Inspection of Services Government inspections and tests are for the sole benefit of the Government and do not--Relieve the Contractor of responsibility for providing adequate quality control measures; Relieve the contractor of responsibility for damage or loss of the material before acceptance; Constitute or imply acceptance; or Affect the continuing rights of the Government after acceptance of the completed work under paragraph (D) below.

The presence or absence of a Government inspector does not relieve the contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the CO’s written authorization.

The contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in the contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the CO determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, or the Government’s rights under any warranty or guarantee.

The Government may charge the Contractor any additional cost of inspection or test when work is not ready at the time specified by the contractor for inspection or test or when prior rejection makes reinspection or re-test necessary.

E.3. FAR Clauses incorporated by full text.

FAR 52.246-4, INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

or

(2) Terminate the contract for default.

(End of Clause)

SECTION F: DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

FAR 52.242-15 Stop Work Order (Aug 1989) FAR 52.242-17 Government Delay of Work (Apr 1984)

F.2 Place of Performance The services to be provided by this contract shall be accomplished at the location(s) listed in Section C.

F.3 Term of Contract The term of this contract is from the contract start date through one year, with four, one-year options that may extend the period of performance for an additional 1 year for each option, if exercised for a total of 5 years.

F.4 Contract Deliverables

F.4.1 Elevator Inspection and Testing Services Contract Deliverables

Deliverable Reference Deliverable Due Point of Contact

Certificate of elevator Inspection (GSA Form 55)(Attachment 2)

C.4.9, Section J

Furnished upon request CO, CO designee, or GSA Service Center

Elevator Inspection Report (Attachment 3)

C.5, Section J

Upon completion of each inspection

CO or designee.

Submission of resumes for Inspectors

C.8 The Contractor must submit resumes for all personnel prior to personnel beginning work. New copies of “Re-Certified” QEI Certificates shall be provided annually, after the

CO or designee.

https://www.acquisition.gov/far recertification of the credential, to the CO & COR for verification of QEI-1 requirements.

SECTION G: CONTRACT ADMINISTRATION DATA

G.1 Points of Contact for Contract Administration In order to expedite administration of the contract, the Contractor will direct inquiries to the appropriate point of contacts.

● Contracting Officer, Matthew Phillips, matthew.phillips@gsa.gov , (817) 528-7801

● Contract Specialist, Feann Stephens, feann.stephens@gsa.gov , (817) 229-7903

● Contracting Officer Representative, Jim Harris, Vertical Transportation Specialist, james.k.harris@gsa.gov

G.2. Administrative Functions and Limitations The Contracting Officer may delegate the day-to-day administrative duties under this contract to the Contract Specialist; however, the Contracting Officer has the overall responsibility for the administration of this contract. Only the Contracting Officer can amend, modify, or deviate from the contract terms, conditions, requirements, specifications, and/or delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and/or issue final decisions regarding contract questions or matters under dispute.

The Contracting Officer Representative (COR) will assist the Contracting Officer in certain delegated administrative duties under this contract. In accordance with Section E, the COR will accomplish inspection and acceptance of deliverables and monitor contractor performance under this contract. The COR does not have the authority to alter the Contractor's obligations or change the terms and conditions of the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work, a modification must be issued in writing and signed by the Contracting Officer. Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. No change in COR assignment shall be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment.

G.3. Payment (General) The GSA Finance Division (7BCP), P.O. Box 17181, Fort Worth, TX 76102-0181, is responsible for payments under this contract.

Payment for any service rendered will be due in accordance with the Prompt Payment clause in Section I. In the event the contract begins or ends prior to the last day of month, payments will be prorated based on the number of workdays in the respective month.

mailto:matthew.phillips@gsa.gov

G.4 Submission of Invoices for Recurring Monthly Services Payment for recurring monthly services will be made on the basis of a monthly invoice, in arrears. Invoices must be submitted to GSA's Office of Finance, either through electronic invoicing or by mail. A courtesy copy shall be provided to the CO upon submission to the GSA Office of Finance. The preferred means of submitting invoices is by electronic invoicing through the GSA website. For further information regarding electronic invoicing, please contact the GSA Fort Worth Finance Center Customer Support Group at (817) 978-2408.

The mailing address for GSA’s Office of Finance for invoices is:

General Services Administration Finance Division (7BCP) P.O. Box 17181 Fort Worth, TX 76102-0181

G.5 Temporary Work Stoppage/Suspension In the event of any Government closure or furlough, the contractor shall continue performance unless and until a Stop Work or Suspension of Work notification or other directions are issued by the Contracting Officer.

G.6 Evaluating Contractor Performance Past performance information is relevant information, for future source selection purposes, regarding a contractor’s actions under a previously awarded contract. It includes, for example, the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s record of forecasting and controlling costs, the contractor’s adherence to contract schedules, including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, the contractor’s reporting into databases, the contractor’s record of integrity and business ethics, and generally, the contractor’s business-like concern for the interest of the customer.

The General Services Administration (GSA), Public Buildings Service (PBS), will begin using the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process: http://www.cpars.csd.disa.mil/ . CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor.

GSA PBS will evaluate interim contractor performance on an annual basis and final contractor performance upon contract completion. Evaluations of contractor performance will be provided to the contractor as soon as practicable after completion of the evaluation. Contractors will be given a minimum of 30 days to submit comments, rebutting statements, or additional information. GSA PBS will provide for review at a level above the contracting officer to consider disagreements between the parties http://www.cpars.csd.disa.mil/ regarding the evaluation. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor response, and review comments, if any, shall be retained as part of the evaluation. These evaluations may be used to support future award decisions, and should therefore be marked “Source Selection Information.”

The GSA PBS Contracting Officer will use the past performance point of contact listed on the contractor's Central Contractor Registration (CCR) profile as the default past performance POC. This is the person that will receive CPARS email alerts.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions.

G.7 Deductions

G.7.1 General It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions may therefore be made as stipulated in this Section. Deductions for work performed improperly may be made as though the work has not been performed. As it relates to this contract, the term "deduction" is being used to refer to any reduction in contract price (regardless of the methodology invoked to determine the monetary figure) that is being assessed due to performance related matters.

Deductions may be assessed for nonperformance, deficiencies in the performance of work, or failure to comply with any other contract requirements with the exception of non-submission of reports and failure to maintain and/or provide parts. The deduction amount may include the actual cost to the Government for having the work performed by other means and/or administrative costs if the government incurs administrative costs relating to the deduction. Administrative costs are those time and material costs incurred by Government personnel to correct or respond to the unsatisfactory event/performance. Deficient performance is just as undesirable as nonperformance, and the cost of correcting deficient performance may equal or exceed the cost of initial performance; thus, deduction criteria in this Section shall control in all cases, as distinguished from the Contractor's estimated cost to perform the work.

In the event that inadequate performance or nonperformance of a task occurs, the Government will make the determination to either:

1. Reduce or deduct funds from the monthly payment as stipulated in the Criteria for Deductions (paragraph G.7.14), or

2. Withhold payment until performance is acceptable, or

3. Have the work performed by other means.

Should the Government have the work performed by other means; a deduction will be taken in the amount of the actual cost to the Government for having the work performed by other means. A monetary reduction to the contract price for nonperformance of work under this contract, or for deficiencies in the performance of work, and administrative costs for time and material costs incurred by Government personnel to correct or respond to the unsatisfactory event, will be taken. Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance. Therefore, the deduction criteria in this Section shall control in all cases, as distinguished from the Contractor's estimated cost to perform the work.

G.7.2. Calculation of Deductions The deduction criteria in this Section will be used by the Government in determining monetary deductions for nonperformance of work under this contract or for deficiencies in the work performed, and supplements the FAR 52.249-8 Default (Fixed-Price Supply and Service) “Default” clause contained in this contract, but does not reduce or limit the Government’s right thereunder.

G.7.3 Determination of Deduction Amounts Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

a. The deduction amount assessed will be determined based on, but not limited to the following:

i.) actual costs incurred by the Government for having the work performed by other means;

ii.) use of the Hourly Price as determined by the DOL Wage Determination or Union Agreement that applies to the personnel responsible for that task if no cost was incurred by the government for having the work performed by other means;

iii.) administrative costs;

Iv.) failure to complete/conduct the work.

b. Contractor Hourly Rate Application – For determining deductions the Hourly Price as determined by the DOL Wage Determination or Union Agreement that applies to the personnel responsible for that task will be used. This rate will be applied against a multiplier. The multiplier used may be time (e.g. the number of hours that would have been required to perform the work or task found to be deficient) or number of occurrences (for smaller repetitive tasks). Both the basis and amount of the multiplier shall be determined by the government through the development of a government estimate at the time that the deduction is being proposed. When the basis of the multiplier used is hourly, the number of hours applied shall not be less than one hour.

c. Administrative Costs Application - For deductions related to administrative costs incurred by government personnel to correct or respond to the unsatisfactory event, the multiplier for the deduction amount will be the total number of government hours spent.

The rate for administrative costs will be the hourly government employee rate, GS-12, Step 5, as prescribed in the U.S. Office of Personnel Management (OPM) General Schedule (GS) Locality Pay Tables. The locality will be the city/county in which the event occurred and where work is being performed under the contract. The effective GS-12, Step 5 hourly rate will be multiplied by the total number of government hours spent to derive the administrative costs deduction amount. The hourly pay tables for all localities can be found on the OPM website at http://www.opm.gov/oca/12tables/indexgs.asp.

d. Total Deduction Amount – The total deduction amount may be calculated based on the actual cost to the Government for having the work performed by other means, using either the overtime rate application, the Hourly Price as determined by the DOL Wage Determination or Union Agreement that applies to the personnel responsible for that task, or a combination of these.

G.7.4 Withholding Monies for Non-submission of Work Schedules RESERVED

G.7.5 Withholding Monies for Non-submission of Reports If the contractor fails to prepare and/or submit acceptable reports as called for in Section C, DESCRIPTION/SPECIFICATION, within the required time frame, this may be construed to mean that the contract work has not been performed and the Government may withhold a payment retainage not to exceed 10% of each monthly invoice may be withheld until the required reports are satisfactorily completed and/or submitted to the COR. If reports are not submitted, and/or the time period has passed such that the reports can no longer be created, a deduction in contract price will be made.

G.7.6 Withholding Monies for Failure to Maintain and/or Provide Parts RESERVED

G.7.7 Deducting Monies for Failure to Respond to Service Calls RESERVED

G.7.8 Deducting Monies for Suspension of Work RESERVED

G.7.9 Deducting Monies for Failure to Provide On-site Visits RESERVED

G.7.10 Deducting Monies for Failure to Respond to Requests for Additional Services The Contractor will be held liable for all costs, including administrative costs, incurred by the Government as a result of the Contractor’s failure to respond to and/or provide additional services.

G.7.11 Temporary Reduction of Space RESERVED

G.7.12 Long Term Reduction OR Addition of Space RESERVED

G.7.13 Restoration of Space RESERVED

G.7.14 Criteria for Deductions

CRITERIA FOR DEDUCTIONS

Cause of Deduction Calculation of Deduction

NOTE: Hourly rates will be determined by the current DOL Wage Determination or CBA Agreement that applies to the personnel responsible for that task. This rate could change per Option Period. Administrative costs will be based on GS-12, Step 5 wage scale applicable to the area of location.

1. Failure to make inspections or testing as outlined by the approved Quality Control Plan that accurately reflects the true conditions of the equipment.

1. The Contractor shall be liable for all costs associated with the Government re-inspection of deficiencies found by the Government. (Ref G.7.3) This applies to items that were to be inspected by the Contractor's Quality Control Plan.

2. Failure of the Contractor to submit required documentation, reports, plans, schedules, etc., within the specified time frame.

2. A payment retainage of a maximum of 10% of each monthly invoice may be withheld until required documentation, reports, plans, schedules, etc., are submitted to and approved by the COR .

Reports and/or documentation that cannot be created after the fact will result in a contract price deduction of 10% of each monthly invoice.

3. Failure to return any or all badges (PIV or otherwise) as an employee leaves the contract, or at contract conclusion.

(C.1.2.13)

3. Any badges not returned as an employee leaves, or at contract conclusion shall be accompanied by a DHS FPS incident report for each badge and a fee of $100 per badge not returned shall be deducted from the contract payment amount.

H. SPECIAL CONTRACT REQUIREMENTS

GENERAL INFORMATION

H.1 RESERVED

H.2 Compliance with Security Requirements The Contractor shall comply with all GSA and tenant Agency security requirements in the building(s) where work is being performed.

When a controlled personnel identification access system is used by a tenant Agency at a site where work is performed, the tenant Agency will be responsible for providing any required access credentials. Credentials shall be displayed at all times or as otherwise required by the tenant Agency.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

H.3 Removal from Contract Work As provided in the clause entitled "Qualifications of Employees," the Contracting officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA controlled property. This shall include, but not be limited to, instances where an employee is determined, in the Government's sole discretion, to be incompetent, careless, insubordinate, unsuitable, or otherwise objectionable.

When the Government deems the employee’s continued employment to be contrary to the public interest, inconsistent with the best interests of security, or when the employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the facility and its population.

The CO may also request the Contractor to immediately remove any employee from the work site if it is determined that individuals are being assigned to duty who have been disqualified for either suitability or security…