Statement of Work - Roof Maintenance_Hamilton Bermuda.pdf

STATEMENT OF WORK for Roof Maintenance of the Buildings at Cedarhurst (SOW)

A. Function:

To paint the roofs of the buildings located at 33 Wilkinson Ave. The work consists of repairing and painting of the Main building, Pool house and Garage roofs.

Location: Cedarhurst, 33 Wilkinson Ave. Hamilton Parish CR04

Contracting Officer’s Representative: Ross Smith, Facilities Manager

B. Scope of Work:

To perform the roof painting at the main building, cottage, pump room and Garage.

1. The contractor shall use powder base roof paint.

2. The contractor will power wash and fix any cracks on roofs.

3. The contractor will apply two coats of powder base roof paint.

4. The contractor will clean up paint droppings and leave the areas clean.

General Conditions:

l. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

2. Thoroughly clean up the work area at the end of each day's work, and at completion of the project. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor's personnel.

3. The Contractor shall protect from damage all existing improvements and utilities at or near the work site, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. DEFINITIONS – TECHNICAL:

As used throughout the Statement of Work, the following terms shall have the meanings set forth below. Additional definitions may be included in the “Definitions – Technical” paragraph of each appendix. Where “as directed,” “as required,” “as permitted.” “approval,” “acceptance,” or words of similar import are used, reference is made to the direction, requirement, permission, approval, or acceptance by the Contracting Officer or the COR unless stated otherwise.

1. Alteration/Additional Services: The inclusion of something not previously agreed in the scope of work.

2. Contracting Officer: The Contracting Officer is the person with the authority to enter into, administer, and/or terminate contracts and make any related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

3. Contracting Office Representative (COR): The COR is the person authorized by the Contracting Officer to administer contracts and make related determinations and findings.

4. Contractor: The term Contractor refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

5. Contractor Representative. A foreman or superintendent

6. Government Representative: Person(s) designated by the Contracting Officer or the COR as his authorized representative

7. Hazardous Wastes: Waste materials that are toxic or poisonous, corrosive, irritating or sensitizing, biologically infectious, explosive, or flammable, and that present a significant hazard to human health and/or the environment. Special handling procedures and disposal facilities are required in their disposal.

8. Latent Defects: Latent defects are defects that are present in a hidden or undeveloped state and are not visible or apparent at the time of inspection, but which become obvious or come into being at some future time.

9. Material Safety Data Sheets (MSDS): Hazardous material data sheets prepared in accordance with 29 CFR 1910.120, OSHA.

10. Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

11. Quality Control (QC): A method used by the Contractor to control the quality of goods produced and services provided.

12. Regular Working Hours: The Government's regular (normal) working hours are from 8:00 AM to 4:00 PM, each Monday through Friday except, (a) Federal Holidays and (b) other days specifically designated by the Contracting Officer or the COR.

13. Response Time: The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials, ready to perform the work required.

D. GOVERNMENT FURNISHED PROPERTY, MATERIALS AND

SERVICES:

The Government will provide the Contractor the option of using certain Government owned facilities, equipment, materials, and utilities for use only in connection with this contract.

1. Government Furnished Facilities: The Government will furnish or make available to the Contractor the use of a storage area and/or workspace.

2. Government Furnished Equipment: (None) The Contractor shall furnish all tools and equipment required for the performance of this contract.

3. Availability of Utilities: The Government will furnish the following utility services at existing outlets for use in those facilities provided by the Government, and as may be required for the work to be performed under the contract: electricity, fresh water, and public toilets. Information concerning the location of existing outlets may be obtained from the Contracting Officer or the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

a. Utilities specified above will be furnished at no cost to the Contractor.

b. The Government will not provide any telephone service for Contractors while on site. All telephones used by contractors must remain in company vehicle with wifi turned off.

E. INDUSTRIAL SAFETY, AND OCCUPATIONAL HEALTH:

All work shall be conducted in a safe manner and shall comply with OSHA requirements. The government will not provide safety equipment to the Contractor.

F. TRANSPORTATION AND LODGING:

Contractor is responsible for all costs of transportation, meals, and lodging for his personnel in support of this contract.

G. SECURITY AND ACCESS:

All contractor personnel shall follow the onsite security rules mandated by the U.S.

Government representative. In no case may any parts/equipment be taken off the premises without formal written permission from the facilities manager. Because this is interior work it is paramount that the contractor and its employees stay in the area that they are assigned to work in.

H. U.S. GOVERNMENT REPRESENTATIVE (COR):

Contractor shall coordinate services with the Facilities Manager. The Facilities Manager is the point of contact for this contract. Telephone: 335-1043. The Contractor will keep the Facilities Manager informed of any issue that could impact this statement of work.

I. CONTRACTOR PERSONNEL SUPERVISION:

Contractor shall be responsible for supervising his/her personnel.

J. Identification of Contractor Employees:

a. The Contractor shall provide to the Contracting Officer or the COR the name or names of the responsible supervisory person or persons authorized to act for the Contractor.

b. The Contractor shall furnish sufficient personnel to perform all work specified within the contract.

c. Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

d. The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer or the COR to be contrary to the public interest or inconsistent with the best interests of National Security.

e. No employee or representative of the Contractor will be admitted to the site of work unless he furnishes a valid Bermuda Government issued I.D. (driver’s License, passport)

K. Identification of Contractor Vehicles:

The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

L. Payment

The Contractor shall submit invoices as instructed by FAR 52.212-4(g). The Government will make payment for all work in a lump sum for all completed and accepted work.

Please address invoices via email to:

Hml-finance@state.gov or via mail:

Attention: Finance Department US Consulate General, P.O. Box HM 325 11

M. Site Visit There will be a site visit conducted on April 30, 2026 at 10am at 33 Wilkinson Ave. Hamilton Parish CR04 Please email FlemingRE@state.gov before 3:00pm ADT on April 28, 2026 to register the persons who will be attending and receive a confirmation.

N. Submission:

The offer shall include:

mailto:FlemingRE@state.gov

• A completed SF18 Form, including the cost of Defense Base Act (DBA)

Insurance (see attachment).

• Evidence that the Offeror has an established business registered in Bermuda which conforms to all legal requirements for providing painting services in Bermuda.

• Certificates of Public Liability and Employer Liability Insurance

• The Contractor’s plan for completing all the elements of Section B – Scope of Work including, but not limited to, a timeline for accomplishing the work and identification of materials to be used.

• Minimum of three (3) professional references from clients for whom similar services have been provided within the last three (3) years.

o References must include:

Client organization name and contact details Contract duration and value Description of services provided Contact person name, title, telephone, and email

• The successful Offeror shall provide evidence of having obtained valid DBA Insurance prior to the start date of the contract.

O. Offers Due:

Offers should be submitted electronically to Procurement_Box2@state.gov and will be due by 5pm ADT on May 7, 2026. No offers received after this time and date will be considered.

mailto:Procurement_Box2@state.gov