Statement of Work NEOB Walkin Cooler Repair 2024 06 17.pdf

O&M Concessions Equipment Purchase Statement of Work, v7

NEOB DC0105ZZ Walk-in Cooler Repair

June 13,2024

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U.S. General Services Administration

National Capital Region

Public Buildings Service www.gsa.gov

Statement of Work for

Concessions Equipment Purchases

PROJECT IDENTIFICATION

Project Title Walk-in Cooler Repair

Building NEOB

Building ID# DC0105ZZ

Building Location 725 17th St NW, Washington DC 20502

O & M Contract # N/A

Task # N/A

Project Control Number

N/A

GSA Work Items N/A

RWA# N/A

Kahua Number N/A

SOW Author Katherine Hodges - WPMABH

Docusign Envelope ID: BAEA335A-C11E-4306-8675-9B4C9EE99258 http://www.gsa.gov/ mailto:katherine.hodges@gsa.gov

1. PROJECT OVERVIEW

1.1. PROJECT CONTACTS

GSA Contracting Officer’s Representative Cheryl D. Williams 202.205.5869

GSA Contracting Officer TBD TBD

GSA Building Manager Stephen Waddy 202.834.3495

Agency Contact (if applicable)

1.2. PROJECT INFORMATION

To be considered successful, the Work shall consist of the Contractor receiving all new equipment & accessories at their warehouse; deliver equipment to job site on first day of installation; uncrate, set-in place, connect utilities, calibrate and start-up new kitchen equipment described herein, removal and disposal of current Ice maker and bin. A Manufacturer’s representative will demonstrate operation of each piece of equipment to food service personnel and provide any necessary documentation and training materials, as well as operating manuals. Furthermore Work to be performed Monday to Friday 6AM to 3PM.

The vendor has to report to the Secret Service Checkpoint. However, equipment unloading, unpacking, pre-assembly, etc. may be performed at the loading dock area any time prior to 7:00 AM. Contractor will ensure all construction-related debris; packaging materials and trash shall be removed from the building.

1.3. ROLES AND RESPONSIBILITIES

Contracting Officer’s Representative (COR): The GSA COR will monitor contract/project progress and is responsible for the general administration and technical coordination of this project. The COR is the Government's point of contact for pre/post award information exchange, design submission reviews, construction inspection/tests, and all administrative duties associated therewith.

Contractor: The Contractor is solely responsible for the work (including all labor, equipment, materials, inspections, planning, supervision and contract coordination) to meet requirements of the SOW. The Contractor shall raise concerns or questions directly to the COR prior to discussion with the agency or customer.

Customer initiated changes: Following project award, the Contractor shall bring to the attention of the COR, any directly requested customer changes to clarify any concerns or qualifications of the SOW.

Contractor Initiated Changes: Following award, Contractor initiated changes from this scope of work are subject to GSA approval. All Contractor initiated changes shall be separately documented. The Contractor shall provide all information necessary to satisfy the GSA as to need, benefit, or comparability of all changes for GSA approval.

1.4. PROPOSAL SUBMISSION REQUIREMENTS

It is recommended that the Contractor meets with the COR or its representative to walk the project prior to providing a proposal/quote.

2. SCOPE OF WORK (SOW)

2.1. DESCRIPTION OF WORK

Provide and install the following new equipment items at NEOB Cafeteria:

Walk-in cooler was low on refrigerant however this unit is a R22 unit which is phased out.

Condenser and compressor needs a full replacement. Took measurements and specs of unit and send to Aireco and they will email price and availability of unit. Inform POC that we will need 2 more techs for this job, and he requested that info be sent to get them cleared for entry quote for walk in 3 tech copper/fittings plumbing and hardware insulation electrical in case whip needs to be extended dolly site will need burn permits

1). One (1) each: BOHN SCROLL 1.5 Compressor Bohn - 1.5 HP Condensing Unit, Scroll Compressor, 208-230/3/60 Medium Temp, Timer

MFG: BCH0015MCACZA0200 Or Similar.

Specifications :

Microchannel coil technology standard on all units Painted steel cabinets for superior strength and corrosion protection Heavy duty, steel, 1-1/2” tall base

2). One (1) each: INTELLIGEN LOW PRO EVAP - New

Refrigeration Evaporator Coil Low Profile 44K 120 VAC INTELLIGEN,AIR,DEFROST or Similar

Specifications;

Low Profile Air Defrost Walk-in Unit Cooler Evaporator

Factory Mounted Electronic Expansion Valve & Intelligen Controller

Refrigerants: R404/R448/R449

10400 BTU |

49 Lbs

Volts: 115/1/60

3). One (1) each: REFRIGERANT R404A (SOLD BY LB)

Specifications

9). INSTALLATION

Specifications

Vendor will receive purchased supplied equipment and deliver to location. Vendor will remove and dispose of equipment to be replaced. Vendor will uncrate, set in place and connect new equipment to existing water, electrical and gas supplies within 5ft Vendor will perform start up to ensure equipment is working properly. Vendor will remove all debris and trash. All work will be performed during normal business hours Monday‐ Friday 7am‐4pm.

The Contractor shall be responsible for relocating any electrical and/or mechanical building system components necessary to perform this work. Any system the Contractor deems necessary to relocate, not described in this SOW, shall only be relocated after approval from the COR.

Burn Permit is needed

2.2. SCOPE OF WORK

Furnish all labor, materials, supervision, and equipment required for installation of all items contained in the drawings (if applicable) and Scope of Work. All work is to be performed in accordance with this statement of work, drawings and all attachments and shall be consistent with industry standard best practices unless otherwise noted. Work shall be performed and completed at a time and date coordinated with building activities so as to minimize impact on facility and tenant operations. Perform area clean-up, secure work areas and inform appropriate buildings personnel of work completion.

2.3. MATERIAL ORDER/DELIVERY

Ensure appropriate materials for the completion of this project are received and staged on-site prior to commencing any work if needed. The GSA COR or its representative, shall inspect and approve all building materials and all replacement materials prior to the start of work.

2.4. PROCEDURES

The entire scope of work must be followed by the Contractor. Each and every item must be adhered to, including notifications of job award, discussion of the project prior to starting, job schedule information, etc. This scope of work does not permit product substitutions unless the Contracting Officer has granted written permission. Upon award, the contractor must fully read, understand, and provide this document to each member of the team that will be working on this project. Each team member and technician on the job site must fully understand these expectations. Failure to correctly complete any of these items may result in penalties and result in extra costs for the Contractor.

3. PROJECT DELIVERABLES

3.1. PROJECT DELIVERABLES

Project deliverables consist of Contractor shall receive all new equipment and accessories at their warehouse; deliver equipment to job site on first day of installation; uncrate, set-in place, connect utilities, calibrate and start-up new kitchen equipment described herein, removal and disposal of current equipment. Manufacturer’s representative, if applicable, will demonstrate operation of each piece of equipment to food service personnel and provide any necessary documentation and training materials, as well as operating manuals.

All contractor employees working onsite must provide car and contact information to receive a satisfactory clearance prior to starting work. Contractor will be responsible for obtaining all required building security clearance/access for all their employees working on site and all vehicles entering the loading dock. Work to be performed Monday to Friday 7am to 4pm.

Contractor will ensure all construction-related debris; packaging materials and trash shall be removed from the building.

Note: If this project is located on the White House campus i.e., NEOB and/or EEOB, the vendor has to report to the Secret Service Checkpoint. However, equipment unloading, unpacking, pre-assembly, etc. may be performed at the loading dock area any time prior to 7:00am

3.2. SUBMISSIONS

The Contractor will discuss, with the COR, if applicable, the concept of the building systems within the scope of work before beginning any work. Prior to beginning the work, the Contractor shall provide necessary shop drawings, submittals, product cut-sheets, and the project schedule for the successful completion of the project. All information shall be updated as necessary, and the submission must have an approval signature of the COR before ordering and installation.

3.3. PERMITS/ INSPECTIONS

Provide a copy of necessary building permits and inspections to the COR for the work if necessary. Test and inspect all areas of work with the COR prior to project closeout.

4. PERIOD OF PERFORMANCE

4.1. PERIOD OF PERFORMANCE

This Task Order is to be completed within 180 days after receipt of Award.

4.2. HOURS OF WORK

All work to be performed the normal building hours of 7:00 am - 4:00 pm, Monday to Friday.

Any work creating significant noise and or disruption to building activities shall not be completed during normal building hours. Additionally, all work shall be specifically coordinated through GSA Concessions and the Building Manager.

5. STANDARDS, CODES, AND REGULATIONS

5.1. STANDARDS

All work activities shall be performed in a manner consistent with GSA Safety Specification 01546, the guidance as set forth by OSHA, and NFPA 70, NFPA 70E, and IEBW for electrical safety of personnel and equipment. Work areas shall be established consistent with the standards for work on or around energized equipment and all appropriate electrical safety considerations shall be taken.

5.2. GSA REQUIREMENTS, CODES & REGULATIONS

This project shall comply with all the latest editions of all applicable codes.

● 2021 PBS P100, with 2022 Addendum Facilities Standards for the Public Buildings

Service, including all applicable Standards, Criteria and Guides listed therein

● PBS P-120, Public Buildings Service Cost and Schedule Management Policy

Requirements, Docusign Envelope ID: BAEA335A-C11E-4306-8675-9B4C9EE99258 https://www.gsa.gov/cdnstatic/P100%202022%20Addendum%20Final_.pdf https://www.gsa.gov/cdnstatic/P100%202022%20Addendum%20Final_.pdf https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/office-of-project-delivery/cost-schedule-management-program/cost-and-schedule-management-policy/pbs-p120-policy-pbs https://insite.gsa.gov/services-and-offices/public-buildings-service/design-and-construction/office-of-project-delivery/cost-schedule-management-program/cost-and-schedule-management-policy/pbs-p120-policy-pbs

● Architectural Barriers Act Accessibility Standard (ABAAS)

● PBS Order 3490.3 CHGE 1, “Security for Sensitive Building Information Related to

Federal Buildings, Grounds, or Property”, March 22, 2021

● PBS CAD Standards, March 10, 2021

● IAQ Guidelines for Occupied Buildings under Construction by SMACNA

● Occupational Safety and Health regulations for construction and general industry; 29

CFR Parts 1926 and 1910

● Section 01546 – Safety and Health Specification (see attachments)

● International Code Council Codes (ICC)

● National Fire Protection Association (NFPA) National Fire Codes and Standards

● Egress issues shall meet NFPA 101 Life Safety Code

● ANSI NETA Standards

● Smart Buildings Implementation Guide Requirements (see attachments)

[https://insite.gsa.gov/cdnstatic/GSA%20Smart%20Buildings%20Implementation%20Gui de_v12.pdf]

● Smart Buildings Program Guide (see attachments)

[https://insite.gsa.gov/cdnstatic/GSA%20Smart%20Buildings%20Program%20Guide_v1

1.pdf]

● GSA Data Normalization for Building Automation Systems (see attachments)

[https://insite.gsa.gov/cdnstatic/GSA%20Data%20Normalization%20for%20Building%20

Automation%20Systems_v25.pdf]

● GSA National Capital Region Advanced Metering Systems (AMS) Guide, v1.1 (see attachments)

● Niagara NiCS Statement (see attachments)

● OFM COBie Playbook (see attachments) [https://insite.gsa.gov/organizations/public-buildings-service/design-and-construction/odc-resources/bim?term=bim]

● PBS EASi/EDMS File Naming Requirements (see attachments)

[https://insite.gsa.gov/cdnstatic/PIB_18-02_Attach_6_File_Naming_2018_04_19.pdf]

● Section 889

● PBS Building Commissioning Guide

● Guidance for Electric Metering in Federal Buildings

● National Historic Preservation Act of 1966, as amended, and its implementing regulations (36 CFR 800)

● Secretary of the Interior’s Standards for the Treatment of Historic Properties (36 CFR

68)

● ADM 1022.3: GSA Procedures for Historic Properties

● National Park Service Preservation Tech Notes

● The Guiding Principles for Sustainable Federal Buildings

● GSA Fine Art Collection Policies & Procedures 2017

● GSA Stormwater Management Submission

● 40 CFR 61 National Emission Standards for Hazardous Air Pollutants

● 40 CFR 763 Asbestos

● 49 CFR 107 Hazardous Materials Program Procedures

● 49 CFR 172 Hazardous Materials Table, Special Provisions, Hazardous Materials

Communications, Emergency Response Information, and Training Requirements

Docusign Envelope ID: BAEA335A-C11E-4306-8675-9B4C9EE99258 https://www.access-board.gov/aba/ https://www.gsa.gov/cdnstatic/insite/PBS_34903_CHGE_1_Secur_for_Sensitive_Build_Inform_Related_to_Fed_Build%2C_Grounds%2C_or_Property_%28Post_Ver_3-22-21%29_CC044070.pdf https://www.gsa.gov/cdnstatic/insite/PBS_34903_CHGE_1_Secur_for_Sensitive_Build_Inform_Related_to_Fed_Build%2C_Grounds%2C_or_Property_%28Post_Ver_3-22-21%29_CC044070.pdf https://www.gsa.gov/real-estate/design-construction/cad-standards https://www.gsa.gov/cdnstatic/BCG_3_30_Final_R2-x221_0Z5RDZ-i34K-pR.pdf https://www.energy.gov/sites/prod/files/2014/11/f19/metering_guidance.pdf https://www.achp.gov/sites/default/files/regulations/2017-02/regs-rev04.pdf https://www.achp.gov/sites/default/files/regulations/2017-02/regs-rev04.pdf https://www.nps.gov/tps/standards/four-treatments/36cfr68.pdf https://www.nps.gov/tps/standards/four-treatments/36cfr68.pdf https://www.gsa.gov/cdnstatic/ADM_1020.3_Procedures_for_Historic_Properties_%28Posted_Version_-_9-6-2016_%23CC033666%29.pdf https://www.nps.gov/tps/how-to-preserve/tech-notes.htm https://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_buildings.pdf https://www.gsa.gov/cdnstatic/Fine%20Arts%20Policies%20and%20Procedures%202017%20(1).pdf https://www.gsa.gov/cdnstatic/STORM%20PROOF%20OF%20CONCEPT.pdf https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title40/40cfr61_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title40/40cfr763_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr107_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr172_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr172_main_02.tpl

● EPA Mold Remediation Guidelines, September 2008

Section 02085 - Asbestos Abatement Procedures (see attachments)

● Section 02085R - Asbestos Abatement Roofing Removal Procedures (see attachments)

● Section 02087 - Removal of Bird and Bat Droppings (see attachments)

● Section 02089 - Control of Polychlorinated Biphenyl Specification (see attachments)

● Section 02090 - Control of Lead Based Paint Specification (see attachments)

● Section 02090 - Control Of LBP

6. SUSTAINABLE PRODUCTS AND SERVICES (IF APPLICABLE)

6.1. GENERAL PRODUCT REQUIREMENTS

All products purchased by the Contractor shall meet strict sustainability requirements including, but not limited to, non-toxic, low VOC, low-embodied carbon, recycled content, energy efficient, and water conserving. Where products labeled FEMP-approved, Energy Star, EPA Safer Choice, EPEAT®-registered, WaterSense, or DesignLights Consortium® (DLC) Premium Certification exist, and are applicable for this project, they must be used.

Products, technologies, and processes that help to reduce greenhouse gas (GHG) emissions or improve grid resiliency should be utilized.

If lighting fixtures will be purchased, they should be approved by the DesignLights Consortium® (DLC) with a DLC Premium Certification—as the first priority—and Energy Star certified if no DLC rating is available. Lighting-inclusive projects shall use efficient light-emitting diode (LED) fixtures and automatic lighting controls (i.e. either occupancy or vacancy sensors—the preference is for vacancy sensors) that are linked to the Building Automation System, if present. When retrofitting an existing lighting fixture with new LED bulbs or tubular LEDs, Section 6.3.2.2 of the P100 must be followed.

If any pumps or motors will be purchased, they shall be NEMA Premium Efficiency rated and controlled by a Variable Frequency Drive (VFD).

If insulation will be replaced or installed, it shall be the maximum feasible insulation on tanks, pipes, fittings, valves, and other associated equipment related to the domestic hot water system in the building.

New chiller equipment, refrigerators, air conditioners, and heat pumps may only use refrigerants listed as “Acceptable” by the U.S. Environmental Protection Agency (EPA)’s Significant New Alternatives Policy (SNAP) Program, even if EPA's "Unacceptable as of" date is in the future.

6.2. BUY CLEAN PRODUCT STANDARDS

GSA must meet federal requirements to incorporate sustainable products. Interior finishes shall strive for the highest Tier possible but must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design, or the standards listed in the Green Procurement Compilation (https://sftool.gov/greenprocurement) for finishes and construction materials not listed in the P100. The Contractor shall specify the brand name and product that shall be used to meet each applicable standard and provide the required data submittals to the

Docusign Envelope ID: BAEA335A-C11E-4306-8675-9B4C9EE99258 https://www.epa.gov/sites/production/files/2014-08/documents/moldremediation.pdf https://www.epa.gov/sites/production/files/2014-08/documents/moldremediation.pdf https://www.epa.gov/snap/overview-snap https://sftool.gov/greenprocurement

COR/PM prior to the start of construction. The COR/PM will verify that the products submitted are compliant with environmental performance standards.

In addition, and Environmental Product Declaration (EPD) must be submitted for the following interior finishes:

● Acoustical Ceiling Tiles

● Broadloom/Carpet Tiles

● Masonry Partitions

● Metal Stud Partitions

● Linoleum

● Luxury Vinyl Tile (LVT) and Luxury Vinyl Plank (LVP)

● Operable Walls

● Rubber Tile

● Sheet Vinyl

● Vinyl Composition Tile (VCT)

6.3. PROOF OF COMPLIANCE

The Contractor shall, at all times, maintain a record of sustainable products purchased using the “Green Product Compilation Compliance Reporting” form attached to this SOW as a guide to demonstrate compliance with product requirements. The Contractor shall provide copies of such documentation to the COR as required, or upon request.

7. MATERIALS AND WORKMANSHIP

7.1. MATERIALS

The Contractor shall supply materials consistent with, or exceeding, the quality of existing building components, and the materials shall be of commercial or industrial grade.

Refurbished equipment meeting these standards is specifically allowed if a comparable and complete equipment and installation warranty accompanies the materials. All materials shall be verified to be of appropriate quality and condition prior to installation.

7.2. PREMISE PROTECTION

Appropriate actions shall be taken to ensure adequate protection to existing equipment and finishes. The Contractor shall protect adjacent areas at all times during the work. Any damage caused as a result of the Contractor’s activities shall be repaired at no additional cost to the Government and shall in no way adversely affect required schedules and guarantees.

7.3. WORKMANSHIP

Workmanship shall conform to the best practices of the trade and to be in accordance with all Federal, State, and local codes.

8. SPECIAL AND SPECIFIC REQUIREMENTS

8.1. USE OF BUILDING FACILITIES

The Contractor may use utilities, services and toilet facilities of the buildings, subject to the approval of the Building Manager. The Contractor shall prohibit his employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephone or office equipment provided for official Government use. The Contractor shall require his employees to comply with the instructions pertaining to conduct and building regulations issued by duly appointed officials.

8.2. FIRE HAZARDS

The Contractor shall take every precaution to prevent fires during the performance of this contract. The Contractor shall furnish a covered metal receptacle to be kept on the exterior of the building to place therein all combustible material such as oily rags, waste, etc, used in the performance of the work. Paint product containers are to be kept sealed at all times except when in use.

The Contractor must provide and have available at all times, portable fire extinguishers, suitable for potential hazard(s) involved. He must also obtain from the Building Manager, a separate daily permit for any welding or cutting on a day-to-day basis (GSA Form 1755).

Burn permit will needed.

8.3. CONTRACTOR EMPLOYEES

Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

8.4. EXTRAS

Except as otherwise provided in the contract, no charge for extra work or materials will be allowed unless the same has been ordered in writing by the Contracting Officer and the price stated in such order and approved by the Contracting Officer.

8.5. INDEMNITY

The Contractor shall save and keep harmless and indemnify the Government against any and all liability claims, and costs of whatsoever kind and nature of injury to or death of any person or persons and for loss or damage to any property (Government or otherwise) occurring in connection with or in any way incident to, or arising out of the occupancy, use, service, operations, or performance of work in connection with this contract, resulting in whole, or in part from, the negligent acts or omissions of the Contractor.

8.6. SECURITY PROVISIONS

All Contractor and subcontractor employees will be required to furnish information for security clearances and comply with security regulations as imposed by the occupying agencies. The contractor will make it a specific provision of his subcontracts that these regulations be accepted. Security provisions are required in accordance with the HSPD-12 program.

8.7. ACCESSIBILITY

Architectural Barriers Act Accessibility Standard (ABAAS) is mandatory for all GSA projects within Federal Buildings. If local accessibility standards exist, the Contractor must follow the most stringent requirements between the local standards and ABAAS.

The building ABAAS accessibility shall be maintained at all times.

8.8. NATIONAL HISTORIC PRESERVATION ACT (NHPA)

This building is listed in the National Register of Historic Places. Any modification to historic elements during construction shall be reviewed by the GSA Regional Historic Preservation Office (RHPO). The RHPO will provide guidance on preservation zones and appropriate treatments. Modifications to historic elements during construction could result in a submission and Section 106 consultation with the DC State Historic Preservation Office (SHPO). Changes shall be minimized.

8.9. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

NEPA analysis will need to be completed. GSA will review each submission to inform National Environmental Policy Act (NEPA) Compliance. All National Historic Preservation Act (NHPA) compliance actions, if necessary, must be completed before NEPA analysis is finalized. Project implementation will not begin until GSA completes NEPA compliance actions.

Pursuant to paragraph 5.3 of the PBS NEPA Desk Guide (October 1999), this project is an automatic CATEX and requires no checklist. The following categories apply:

FIRE & LIFE SAFETY

GSA’s Fire Protection Engineers are the authority having jurisdiction (AHJ) for all GSA owned facilities.

The means of egress shall be maintained at all times. Egress issues shall meet NFPA 101 (Life Safety Code).

9. PROJECT CLOSEOUT

9.1. PAYMENTS

The Contractor shall provide a signed invoice within five (5) days of completing work/inspection according to the specific requirements of the COR. Due to the minimal dollar value of the contract, partial payments shall not be allowed, with full payment to be made following satisfactory inspection and receipt of all deliverable items.

9.2. INSTRUCTION/TRAINING/MANUALS

The Contractor shall provide formal instruction for up to five Government designated personnel, addressing the operation and maintenance of the newly installed equipment if necessary. Operation and Maintenance manuals shall be developed and used as training materials. The Contractor shall provide a training plan with the Final Design Document submission, addressing all involved equipment. The Contractor shall provide manuals/documentation reflecting "As-Built" constructed building features/systems, including specifications, shop drawings, design calculations, and operation/maintenance requirements.

The Contractor, if applicable, shall provide 2 copies of COR/Agency approved shop drawing and product/catalog data submissions along with O&M manuals identifying all procedures, tools, equipment, and parts necessary to assure satisfactory operations and to provide maintenance per manufacturer's recommendations.

9.3. AS-BUILT DRAWINGS

The Contractor shall provide electronic (CAD) "As-Built Drawings" and 1 hard copy documents based upon actual site installation.

9.4. WARRANTIES

The Contractor shall provide a full warranty on all labor and materials upon installation and carry through a period of one year or as per the manufacturer’s warranty. The Contractor shall provide to the COR a current and complete list of all warranted items and equipment responsibilities, specific warranties and guarantees, final certifications, and similar documents at the time of acceptance/completion.

10. ATTACHMENTS

Equipment Specification sheets.

10. ATTACHMENTS