Statement of Work - Medical Bedding.pdf

GENERAL INFORMATION:

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award of an indefinite delivery requirements type contract with firm fixed prices to a responsible entity for the provision of medical bedding surfaces supply, rental, maintenance, and repair for patients at the Federal Correctional Complex (FCC) Butner located at Old NC Highway 75, Butner, North Carolina, 27509. General information about the facility is available at www.bop.gov.

PLACE OF PERFORMANCE:

Medical Administration Offices Federal Correctional Complex Butner, Old NC Highway 75, Butner, NC 27509.

Performance Periods:

Base Period: Effective Date of Award (EDOA) through 12 months from the EDOA;

Option Period 1: 13 months from the EDOA through 24 months from the EDOA;

Option Period 2: 25 months from the EDOA through 36 months from the EDOA;

Option Period 3: 37 months from the EDOA through 48 months from the EDOA;

Option Period 4: 49 months from the EDOA through 60 months from the EDOA;

PROJECTED UTILIZATION:

The contractor will provide medical bedding/surfaces and related equipment identified by the clinical staff utilized for the purpose of pressure ulceration prevention and healing Historical utilization averages approximately 44 low air loss beds, 13 High-Low bedframes, and 8 enclosure beds. With increasing care levels/quantity of aging adults incarcerated at the FCC, Butner, North Carolina the projected utilization could likely increase.

While growth in service needs over the term of the contract are projected to remain constant, it is possible that there may be an increase in demand for medical bedding. The contractor will be willing and prepared to meet any additional workload increases during the contract term.

SCHEDULE:

The work schedule is determined by the products. The contractor will make deliveries once per day during regular duty hours, 7:30 a.m.- 4:00 p.m., Monday through Friday for all standard devices. The turnaround time for delivery of products must be no more than 24 hours after request.

Evaluation of performance will be conducted by the Health Services Administrator (HSA) any change in the performance timeframes will require prior approval by the Contracting Officer Representative (COR).

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include, but are not limited to, inclement weather, electrical or mechanical problems, or other security concerns.

The contractor shall not supervise incarcerated Adults in Custody (AIC) or BOP staff, perform any direct AIC assessment, participate in AIC accountability, purchase of supplies or equipment, formulate policies or procedures, attend meetings, staff recalls, or staff functions.

The government reserves the right to establish specific days and times for performance of any work under the contract.

EQUIPMENT AND SUPPLIES:

All equipment used to perform this contract shall be furnished by the contractor. These supplies will include any material needed for maintenance and/or repair of rental and/or leased equipment.

SCOPE OF WORK:

The manner and method of performance are the sole responsibility and within the sole discretion of the contractor, provided the contractor performs the services in accordance with standards and practices consistent with those in the community.

Services will be provided in the method as considered normal in the local community. The service is a contractual arrangement and not a personnel appointment. The service does not constitute an employer/employee relationship. These services will be unsupervised by the Government, but will be monitored by the COR. The contractor shall provide the following services:

http://www.bop.gov/

• Contractor will provide a variety of low air loss therapy mattresses with alternating therapy, rotational therapy, fluidized therapy and other low air loss technology that include external pumps for air flow maintenance. Bariatric low air loss therapy devices may be necessary. The purpose of this technology is for prevention and management of pressure ulcerations at FCC Butner as required by the contract.

• Contractor will provide a variety of frames for surfaces (ie High-Low, built in scales, bariatric)

• Contractor will provide optional equipment trapeze when necessary and approved by COR.

• Contractor will provide safety bed enclosures/canopy.

• Contractor will provide maintenance and repair of rented equipment as required.

• Contractor will provide terminal cleaning of rented equipment as required.

• Contractor will provide staff education, such as in-services, on rented equipment as required. For systems that are new to

FCC Butner, the vendor agrees to provide three separate training sessions over the period of one month to ensure medical staff are competent in the use of the rented/leased liquid oxygen reservoirs. This training with documented staff competency will be required prior to the utilization of the equipment at FCC Butner.

Upon award of the contract, the selected vendor will be required to bring in products for review by FCC Butner clinical staff for evaluation.

If selected the contractor will assign specific staff to FCC Butner. Maintaining the same staff patterns helps with keeping clearance and screening costs low. To the maximum extent practicable, contractor's staff should remain constant throughout the term of the contract.

SPECIAL QUALIFICATIONS REQUIRED:

The contractor shall have a thorough knowledge of medical bedding to set up and deliver the equipment. Also, knowledge to provide in-service and maintenance on rented equipment as required. The contractor selected to perform these services must be able to pass a drug screening and law enforcement agency background check.

The Government has the right to restrict the employment under the contract of any contract employee or prospective employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the institution and its population.

Contractor personnel shall present a neat appearance and be easily recognized. Each employee shall wear a Contractor furnished visible identification badge, which shall include, as a minimum, the individual's first name and the name of the Contractor. Contractor personnel shall wear shirts and closed shoes at all times while on duty. Wearing of military uniforms, camouflage clothing, or military insignia, or parts thereof is prohibited under this contract.

CONTRACTOR'S INVOICE:

The contractor will provide a detailed, monthly billing-statement that accurately reflects the following information:

• Dates of Service.

• Number of bed mattress, bedframes, or other devices

• Monthly rental/lease amounts

• Total dollar amount for that month's services

SECURITY REQUIREMENTS:

The contractor shall obtain all necessary cards, passes, decals, or other items required for access to FCC Butner. All personnel operating a vehicle shall be licensed driver and all vehicles shall be licensed and insured. Upon employee termination of completion/termination of the contract, the contractor shall surrender any employee/vehicle identification to the Security Forces. The contractor's employees shall be restricted to those areas necessary to perform work under the contract as well as direct routes to and from the institutions within FCC Butner.

SAFETY AND HEALTHSTANDARDS:

The contractor shall initiate and maintain programs to comply with the provision of the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances. The work shall be accomplished without compromising the safety of personnel or property, and in accordance with the provision of federal, state, local, and American Standard Safety Codes, American Standard Association, OSHA, and other measures as deemed applicable by the FCC Safety Office. During the course of this contract, should the contractor find serious of hazardous conditions existing in any of the liquid oxygen tanks, the contractor shall secure the equipment and immediately notify the FCC Safety Office at (919)575-3900, Contracting Officer, and the QAP of the specific repairs required.

All supplies, equipment, and machines shall be kept out of traffic lanes or other areas where they might create a public hazard.

ENVIRONMENTAL CONTROL:

The Contractor shall comply with the Federal, State, and local environmental regulations. Upon occurrence of spills that could enter the institution, the contractor of the authorized representative shall immediately call the FCC Safety Department and report the incident.