Statement_of_Work_-_HAVO_Furnish___Install_Canopy_Tents.pdf

STATEMENT OF WORK

1.0 Background

2.0 Scope

3.0 Objectives

4.0 Tasks

5.0 Delivery

6.0 Government-Furnished Property

7.0 Security

8.0 Place of Performance

9.0 Period of Performance

STATEMENT OF WORK

Two Container Canopy Tents Procurement and Installation at

HAWAII VOLCANOES NATIONAL PARK

LOCATION: HAWAII VOLCANOES, HI

1.0 BACKGROUND

Hawaiʻi Volcanoes National Park (HAVO) requires the procurement and installation of two (2) container canopy tents to support storage and staging operations within the park rain shed area.

The canopies are necessary to protect equipment, tools, construction materials, and operational supplies from heavy rainfall, ultraviolet exposure, volcanic emissions, wind, and high humidity conditions commonly experienced within the park.

The need for covered storage is especially critical as the park prepares for major construction activities associated with replacement of existing storage buildings within the rain shed area. The canopies will provide organized, weather-resistant storage capacity while supporting operational continuity and safe project staging.

The work includes delivery and installation of two canopy systems designed for mounting between standard shipping containers. The contractor shall provide all labor, materials, transportation, supervision, tools, and equipment necessary to complete the work.

Background materials attached to this Statement of Work include:

Appendix A – Invasive Species Standard Operating Procedures Appendix B – Container Canopy Tent Installation Maps

2.0 SCOPE

The contractor shall provide all labor, materials, equipment, transportation, supervision, and incidentals necessary to procure, deliver, assemble, and install two (2) container canopy tents at the HAVO rain shed area.

The contractor shall furnish canopy systems that meet the required dimensional, structural, environmental, and safety requirements identified in this Statement of Work. The contractor shall transport the canopy systems to the project site and complete installation in accordance with manufacturer recommendations and applicable safety standards.

The contractor shall coordinate all site access, delivery activities, staging, and installation operations with the Government-designated Contracting Officer’s Representative (COR).

3.0 OBJECTIVES

The objective of this project is to provide durable covered storage areas that support park maintenance and construction operations.

The installed canopy systems will:

• Protect materials, tools, and equipment from rain, sun exposure, volcanic ash, and corrosive environmental conditions;

• Improve organization and separation of stored materials and mechanical equipment;

• Support safe and efficient worksite operations;

• Reduce deterioration of project materials and equipment;

• Maintain operational continuity during changing weather conditions; and

• Provide covered storage capacity during replacement of existing storage facilities.

The completed canopy systems shall provide safe, stable, weather-resistant storage structures suitable for outdoor use within the environmental conditions present at HAVO.

4.0 TASKS/ DELIVERABLES

The Contractor shall:

4.1 Procure Two (2) Container Canopy Tent Systems

The contractor shall furnish two (2) container canopy tent systems meeting the following minimum specifications:

Canopy Requirements

• Size: 40-foot x 40-foot x 13-foot Dual-Truss Container Canopy

• Mounting Type: Designed for installation between two standard shipping containers

• Frame Type: Dual-truss steel frame system.

• Cover Material: UV-resistant, waterproof, fire-rated polyethylene or PVC fabric

• Corrosion Protection: Galvanized or powder-coated steel components

• Wind Rating: Shall meet or exceed applicable Hawaiʻi wind load requirements

Enclosure Requirements

• Rear Wall: Full solid rear wall extending from ground level to canopy peak

• Front Wall: Full enclosure with roll-up access door suitable for equipment entry and removal

• Ventilation: Integrated ventilation features suitable for outdoor storage applications

4.2 Delivery

The contractor shall deliver all canopy tent materials and associated components to:

Hawaiʻi Volcanoes National Park 1 Crater Rim Drive Hawaii National Park, HI 96718

The contractor shall coordinate delivery with the Government-designated COR not less than ten

(10) business days prior to delivery.

Delivery shall occur Monday through Thursday between 6:00 AM and 4:00 PM Hawaii Standard Time (HST).

The contractor shall ensure all materials arrive undamaged and complete.

4.3 Installation

The Contractor shall furnish all labor, supervision, equipment, tools, materials, transportation, and incidentals necessary to install two (2) container canopy systems over government-owned shipping containers located at two separate sites within the Rain Shed area of Hawaiʻi Volcanoes National Park.

The government-owned shipping containers are already positioned and leveled at each installation site. The two installation locations are in close proximity to one another within the Rain Shed area. The Contractor shall verify all field dimensions / Container spacing and leveling and also correct any issues and existing site conditions prior to beginning work.

The work shall include, but is not limited to, the following:

• Assemble all canopy components in accordance with the manufacturer's written installation instructions.

• Install one (1) container canopy system at each of the two designated container locations.

• Properly secure and fasten each canopy to the existing shipping containers using the manufacturer-supplied hardware and recommended installation methods.

• Ensure all structural members are plumb, level, square, properly tensioned, and securely fastened.

• Some welding maybe required depending on manufacture specifications. If so a hot work permit will need to be completed be hot work starts

• Install a fully enclosed rear end wall measuring approximately 39 feet 2 inches wide by 22 feet 6 inches high, providing complete coverage from grade to the top of the canopy.

• Install the front roll-up door assembly measuring approximately 25 feet 7 inches wide by 12 feet 6 inches high, ensuring smooth operation and proper alignment.. Please see detailed pictures attached to SOW.

• Provide any lifting equipment, cranes, forklifts, manlifts, scaffolding, or other equipment required to safely complete the installation.

• Protect existing government property from damage during all phases of the work. Any damage caused by the Contractor shall be repaired or replaced at no additional cost to the Government.

• Maintain a clean and safe work area throughout the project and remove all packaging, debris, excess materials, and waste from the site upon completion.

• Perform all work in accordance with applicable OSHA safety requirements, manufacturer specifications, and National Park Service safety and environmental regulations.

• Coordinate work schedules with the Contracting Officer's Representative (COR) to minimize impacts to park operations and maintain safe access to surrounding facilities.

• Notify the COR upon completion for final inspection and promptly correct any deficiencies identified during the inspection at no additional cost to the Government.

Anchoring and Assembly

The contractor shall:

• Securely anchor canopy systems using approved anchoring methods;

• Install all frame members, fabric systems, doors, and structural components;

• Verify structural alignment and fabric tensioning;

• Prevent fabric sagging and water pooling;

• Ensure canopy systems remain stable in winds up to 30 mph.

Post-Installation Verification

The contractor shall inspect both installed systems and verify:

• Tent panels are fully secured and properly tensioned;

• Frames are aligned and fully fastened;

• Anchoring systems are secure and stable;

• Roll-up doors operate properly;

• Installation is complete and safe for use.

4.4 Documentation

The contractor shall provide the following documentation upon completion of installation:

• Installation verification documentation;

• Manufacturer warranty documentation;

• Maintenance instructions;

• User manuals;

• Manufacturer product specifications.

4.5 Warranty

The contractor shall provide a minimum one-year warranty covering:

• Materials;

• Workmanship;

• Installation defects.

The contractor shall correct defects identified during the warranty period at no additional cost to the Government.

4.6 Safety and Environmental Compliance

The contractor shall:

• Comply with all applicable Occupational Safety and Health Administration (OSHA) requirements;

• Provide all necessary personal protective equipment;

• Implement fall protection measures where elevated work occurs;

• Minimize impacts to park visitors, operations, and resources;

• Comply with invasive species prevention requirements identified in Appendix A;

• Prevent damage to vegetation, natural resources, and Government property.

All contractor personnel shall present a professional appearance and wear appropriate work clothing and safety equipment while performing work onsite.

5.0 DELIVERY

The contractor shall provide all required documentation and warranties upon completion of installation.

The Government will inspect installed canopy systems for compliance with this Statement of Work prior to acceptance.

6.0 GOVERNMENT-FURNISHED PROPERTY/SERVICE

No Government-furnished property, equipment, materials, or services will be provided for this requirement.

The Government will provide reasonable site access coordination through the designated COR.

7.0 SECURITY& ACCESS REQUIREMENTS:

The contractor shall coordinate all site access with the COR prior to mobilization and throughout performance of the work.

Contractor personnel shall comply with all applicable park rules, access restrictions, safety requirements, and environmental protection measures.

The contractor shall comply with all invasive species prevention requirements identified in Appendix A.

All contractor personnel shall:

• Wear appropriate work clothing and personal protective equipment;

• Maintain professional conduct while onsite;

• Follow all posted warning signs and restricted area requirements.

The contractor shall ensure vehicles, equipment, and materials entering the park comply with inspection and cleaning requirements established by the park.

8.0 PLACE OF PERFORMANCE

All work shall be performed at:

Hawaiʻi Volcanoes National Park 1 Crater Rim Drive Hawaii National Park, HI 96718

Work shall occur within the HAVO rain shed area at locations identified in Appendix B.

APPENDIX A – Invasive Species Standard Operating Procedures 12/20/2024 Invasive Pest Prevention Standard Operating Procedures (SOPs)

This document lists protocols for preventing the introduction of harmful invasive pests including coqui, ants, weeds, and Rapid ‘Ōhi‘a Death into Hawaiʻi Volcanoes National Park. It is the project leader’s, contractor’s, or concessioner’s responsibility to ensure compliance with these protocols.

1. All work vehicles, machinery, and equipment must be clean and free of debris prior to ent ering the park.

a. Vehicles, machinery, and equipment must be thoroughly pressure washed and visibly free of mud, dirt, plant debris, frogs and frog eggs, insects including termites, other vertebrate species such as rats, mice, and reptiles, and other debris. A hot water wash is preferred. Areas of particula r concern include bumpers, grills, hood compartments, areas under the battery, wheel wells, undercarriage, cabs, and truck beds.

b. The interior and exterior of vehicles, machinery, and equipment must be free of rubbish and food. The interiors of vehicles and the cabs of machinery must be vacuumed clean.

Floor mats shall be sanitized with a solution of >70% isopropyl alcohol.

c. All work vehicles, machinery, and equipment may be subject to inspection. Work vehicles include any company or personal vehicles that are brought into the park for the work.

d. Any vehicles, machinery, and equipment that do not pass inspection will be turned away.

e. Vehicles, machinery, and equipment leaving the park for any reason must be cleaned prio r to re-entry into the park, and may require re-inspection at the park’s discretion.

Treatment is the responsibility of the equipment or vehicle owner or operator.

2. Inspection of all work vehicles, machinery, and equipment for invasive ants prior to enter ing the park, or in a predetermined location in the park.

a. Inspections are conducted by park staff and preferably occur outside the park (see attached maps for the primary Volcano inspection site and secondary Pāhala inspection site), but other locations may be arranged at the park’s discretion. Instructions for inspections are provided to allow contractors, cooperators, and others to clean and check vehicles and equipment to ensure they are pest free prior to showing up at the inspection site.

b. In addition to visual inspection for plant debris, insects, soil, frog and frog eggs, and othe r vertebrate pests, testing for invasive ants shall be conducted prior to entry into the park.

Test for invasive ants by placing chopsticks baited with a dab of peanut butter for 30 minutes to 1 hour throughout the equipment being tested. About 6 chopsticks will be used to test most personal vehicles and trucks, larger vehicles and heavy machinery may require up to 10-20 baits. Baits will be placed in the shade, inside the cab, engine compartment, and truck bed if applicable. Please no te baits are only good for detection and do not control ants, and the bait will not be left in the vehicle for over 1 hour as this may attract ants from beyond the area of concern. Any ants found will be collected, bagged and labelled for identification, and the vehicle /equipment will not be allowed to enter the park until it is sanitized and re-tested following a minimum 48-hour resting period. Infested vehicles will be sanitized following recommendations by the Hawaii Ant Lab (http://www.littlefireants.com) or other ant control expert and in accordance with all State and Federal laws, and baited with a granular or liquid insecticide bait prior to re-entry to the park. Control records will be required to confirm treatment. Treatment is the responsibility of the equipment or vehicle owner. Gravel, building materials, or other equipment such as portable buildings will also be test ed, using the same method as above, however, baited chopsticks will be placed every 10-20 feet around the area, in the shade, and the immediate surrounding area will be searched for 2 minutes for and These monitoring stations must be left out for 1 hour, and any ants found will be collected for identification. The vehicle base yard and quarries may also be tested using these methods if deemed necessary by the park.T he park reserves the right to conduct additional tests for ants at any time during the co urse of the project, and to require deployment of preventative granular or liquid insecticide baits If a project is extensive, the park may require cost recovery for the expense of inspections.

1. Base yards and staging areas inside and outside the park must be kept free of invasive pes ts.

a. Base yards and staging areas shall be inspected for invasive pests at the beginning of the project and may be inspected weekly thereafter. Any invasive pests found are to be removed im mediately. Parking on pavement and not under trees, while not always practical, is best.

b. Pest control records may be requested anytime at the park’s discretion.

c. Project vehicles or equipment stored outside of a base yard or staging area, such as a private residence, are to be kept in a pest free area, preferably on pavement and not under trees. Such vehicles or equipment may be subject to additional inspection as described in (1) above a nd will be turned away if infested.

2. All cutting tools must be sanitized to prevent Rapid ‘Ōhi‘a Death (ROD).

a. Avoid wounding ‘ōhi‘a trees and roots with mowers, chainsaws, weed eaters, and other tools. Cut only minimum amount of trees and branches as approved for project and avoid making ja gged cuts or stripping bark. Treat cut standing sections of ‘ōhi‘a with a wound sealant, such as Spectracide Pruning Seal* or latex paint applied with a clean brush.

b. All cutting tools, including machetes, chainsaws, and loppers must be sanitized to remove visible dirt and other contaminants prior to entry into the park, and when moving to a new projec t area in the park. Tools may be sanitized using a solution of >70% isopropyl alcohol.

c. Vehicles, machinery, and equipment must be cleaned as described in (1) above.

3. Imported firewood, logs, and ‘ōhi‘a parts:

a. ‘Ōhi‘a firewood, ‘ōhi‘a logs, and ‘ōhi‘a parts may not be brought into the park. All non- ‘ōhi‘a firewood and logs imported into the park must be sourced from a park approved sit e free of ROD, invasive weeds, coqui and ants.

4. For individuals who work in the field:

Before going into the field, visually inspect and clean your clothes, boots, pack, radio harness, tools and other personal gear and equipment, for seeds, soil, plant parts, insects, and other debris.

A small brush is handy for cleaning boots,

a. equipment and gear. Soles of shoes should be sanitized using a solution of >70% isopropyl alcohol.

b. Immediately after returning from the field, visually inspect and clean your clothes, boots, pack, radio harness, tools and other personnel gear and equipment, for seeds, soil, plant parts, insects, and other debris. Soles of shoes should be sanitized using a solution of >70% isopropyl al cohol.

For current disposal/removal recommendations please contact the following:

1. Little Fire Ants - http://www.littlefireants.com

2. Rapid ‘Ōhi‘a Death - https://cms.ctahr.hawaii.edu/rod

3. Coqui - http://www.biisc.org

4. All taxa - http://www.biisc.org

5. Scheduling an inspection for a park approved project or materials:

Requests for inspections should be made via email to Kim_Dillman@nps.gov and should include the park project lead and contracting officer (as applicable). Requests must be made a minimum of 3 business days prior to inspection. Please make sure to also copy your park project lead on this correspondence. We may be unable to accommodate requests made on shorter notice, though you may contact the following staff to try to arrange an inspection. Unscheduled inspections may result in longer wait times and/or denial of e ntrance to the park. Uninspected vehicles and items will be denied entrance to the park or removed.

Inspection requests MUST include:

1. Details for vehicles:

a. Company or firm name,

b. number of vehicles per each company or firm,

c. date(s) and time(s) they will arrive for inspection.

2. Materials and equipment: For anything other than vehicles, or if any of those work truc ks or personal vehicles will be towing trailers of any kind, or if they are flatbed trucks or larger, with materials or equipment, more details are required. State what the materials or equipment being t owed are so they can be identified by inspectors as they arrive.

3. If the item is a larger truck specify what kind, i.e. dump truck, cement truck, semi with trailer bringing pallets, flat rack or a shipping container. This information might prompt additional questi ons, especially closed containers.

For questions or to schedule an inspection:

1. Kim_Dillman@nps.gov (808) 987-0126 (cell)

2. Stacey_Torigoe@nps.gov (808) 985-6085 (office) or (808) 315-4815 (cell)

*The use of trade names is for descriptive purposes only and does not imply endorsement by the National Park Service.

APPENDIX B – Container Tents Installation Locations