Statement of Work_Generators.docx

Statement of Work 900F Emergency Diesel Generator Preventive Maintenance Contract

Performance:

NNSY Requests a service contract to perform 4 quarterly Preventive Maintenance (PM) procedures on each of the Norfolk Naval Shipyard (NNSY), Code 900F Emergency Diesel Generators (EDG) specified within this Statement of Work (SOW). These EDGs are Caterpillar generators and are required to be serviced by an Authorized Caterpillar Service Provider (ACSP). The ACSP is defined as the company Caterpillar, authorized Caterpillar generator service provider, authorized operator, and authorized mechanic. All service requirements are based on time and not operational hours as these EDGs are standby equipment and will not accumulate enough hours of operation outside of emergency use.

All PMs shall be performed, in accordance with (IAW) the Original Equipment Manufacture’s (OEM) PM recommendations, for standby generator sets by an OEM ACSP.

1. Base Year:

a. Quarter 1: Perform Caterpillar PM Level 2

b. Quarter 2: Perform Caterpillar PM Level 1 and 3

c. Quarter 3: Perform Caterpillar PM Level 1

d. Quarter 4: Perform Caterpillar PM Level 1 and Megger Testing

2. Option Year 1:

a. Quarter 1: Perform Caterpillar PM Level 2

b. Quarter 2: Perform Caterpillar PM Level 1

c. Quarter 3: Perform Caterpillar PM Level 1

d. Quarter 4: Perform Caterpillar PM Level 1 and Megger Testing

3. Option Year 2:

a. Quarter 1: Perform Caterpillar PM Level 2

b. Quarter 2: Perform Caterpillar PM Level 1

c. Quarter 3: Perform Caterpillar PM Level 1

d. Quarter 4: Perform Caterpillar PM Level 1 and Megger Testing

4. Option Year 3:

a. Quarter 1: Perform Caterpillar PM Level 2

b. Quarter 2: Perform Caterpillar PM Level 1 and 3

c. Quarter 3: Perform Caterpillar PM Level 1

d. Quarter 4: Perform Caterpillar PM Level 1 and Megger Testing

5. Option Year 4:

a. Quarter 1: Perform Caterpillar PM Level 2

b. Quarter 2: Perform Caterpillar PM Level 1

c. Quarter 3: Perform Caterpillar PM Level 1

d. Quarter 4: Perform Caterpillar PM Level 1 and Megger Testing

The following information below is a breakdown of services to be provided by the ACSP under each specific PM Level.

· Caterpillar PM Level 1: 99 point generator inspection for engine, lubrication system, cooling system, fuel system, air induction and exhaust system, electrical system, Fluid Sampling and analysis, inspection report and repair recommendations.

· Caterpillar PM Level 2: 99 point generator inspection for engine, lubrication system, cooling system, fuel system, air induction and exhaust system, electrical system, Fluid Sampling and analysis, inspection report and repair recommendations, change engine oil, replace engine oil and fuel filters, dispose of all waste oil and materials, inspect turbocharger, inspect generator bearings.

· Caterpillar PM Level 3: check space heater for proper operations, check generator for moisture, dust, oils, greases, and debris on main stator windings, exciter, and PMG (clean as needed), Drain, flush, and fill engine coolant, replace thermostat, replace coolant hoses, replace drive belts, replace batteries, inspect turbocharger for proper operation, check turbocharger end play and radial clearance on turbine wheel and shaft, adjust engine valves, inspect generator bearing and bracket.

Repair Work Requirements:

Repairs may be necessary, but the extent of repairs will be unknown prior to the work defined in the “performance” section (phase 1) of this statement of work. If it is discovered that repairs are needed with additional costs for phase II, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor, and travel) to the KO and TPOC for evaluation. Additional price information may be requested by the contracting officer to determine if the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN separately funded line item. No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness.

Period of Performance:

· Base year: 07/27/2026 - 07/26/2027.

· Option year 1: 07/27/2027 - 07/26/2028.

· Option year 2: 07/27/2028 - 07/26/2029.

· Option year 3: 07/27/2029 - 07/26/2030.

· Option year 4: 07/27/2030 – 07/26/2031.

Equipment Specifications:

· Dry Dock 2 EDG, Caterpillar 3412, Generator Set Serial: 81Z17156

· Dry Dock 3 EDG (N/S, Portable), Caterpillar C15, Generator Set Serial: C5E03540

· Dry Dock 3 EDG (S/S, Keel), Caterpillar C15, Generator Set Serial: NAP00553

· Dry Dock 4 EDG, Caterpillar C18, Generator Set Serial: T3402567

· Dry Dock 8 EDG, Caterpillar 3516, Generator Set Serial: LY500822

· Dry Dock Portable EDG 1, Caterpillar XQ125BM, Generator Set Serial: CK501654

· Dry Dock Portable EDG 2, Caterpillar XQ125BM, Generator Set Serial: CK501653

· Dry Dock Portable EDG 3, Caterpillar XQ125BM, Generator Set Serial: CK502144

· Dry Dock Portable EDG 4, Caterpillar XQ125BM, Generator Set Serial: CK502081

· Dry Dock Portable EDG 5, Caterpillar XQ125BM, Generator Set Serial: CK502080

Contractor Responsibilities:

Contractor is responsible for performing all actions IAW the “Performance” section of this SOW and following all requirements solicited within the contract. Contractor shall provide individual PM reports as they become available after completion to the TPOC at a minimum. In the event a specific EDG per the “Equipment Specification” is not performed for any quarterly period, it shall be understood by the vendor that the government will not be charged for services not provided. Any service estimate that is created by the vendor and provided to the TPOC shall be valid for a minimum of 60 days. Contractor is responsible for all material and waste disposables; disposal shall not be turned over to the shipyard for any reason.

Shipyard Responsibilities:

Code 900F agrees to provide the Vendor with ready and reasonable access to the equipment between the hours of 0730 and 1600, unless otherwise requested by the vendor to the TPOC listed below on a case-by-case basis. In the event, access cannot be made due to waterfront activities of any kind Code 900F.3 will provide a reasonable date/time for rescheduling.

Lifting and Handling Requirements:

N/A.

Certification of Work Requirements: All work shall be signed off by the vendor’s approving parties that reports are accurate for the work and/or analysis that were performed.

Testing:

Operational checks shall be performed after any replacement services to ensure proper operation of the equipment. Operational check shall not exceed the limited operational timeframe for each of the specific EDG in an unloaded condition. If more time is required for operational checks, that cannot be satisfied by allowing the EDG to be off to cool and restarted for another limited time sequence unloaded, the Vendor shall make a request for Code 900F.3 to establish the EDG in a loaded position to achieve a complete operational check, if feasible based on waterfront operations.

All tests from the Vendor, at a minimum, shall be provided to the TPOC. The following reports, at a minimum, shall be provided to the TPOC electronically and individually (not grouped in one file) once available from the Vendor:

a. All PM reports

b. Engine oil analysis.

c. Engine coolant analysis.

d. Load testing.

e. Generator megger testing.

Safety:

Contractor will need CIA access and PPE. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract.

All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation.

Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use.

The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

Security:

Defense Biometric Identification System and NAVSEA Badging (REQUIRED FOR ALL CONTRACTS)

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

Portable Electronic Devices (PEDs) (REQUIRED FOR ALL CONTRACTS)

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

Critical time Constraints:

The Vendor shall coordinate all PM services (date/time) with the TPOC to ensure EDG availability and access to perform PM services. If coordination for EDG access is not achievable for any specific reason for any specific quarter the vendor shall not bill the government for services not provided. The Vendor must be available to provide emergency troubleshooting services to equipment.

Location:

Dry Dock 2, Dry Dock 3, Dry Dock 4, Dry Dock 8, NNSY dry dock equipment storage area. Locations of any given EDG is subject to change but shall be validated by request from the Vendor to the TPOC.

Travel Charge: N/A

The security requirements listed below are to be utilized as needed in the generation of a Statement of Work (SOW), Performance of Work (PWS) Package, E-Spec, or other such documents which dictate the parameters of work and expected actions of contractors working at Norfolk Nava Shipyard (NNSY).

Defense Biometric Identification System and NAVSEA Badging (REQUIRED FOR ALL CONTRACTS)

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

Portable Electronic Devices (PEDs) (REQUIRED FOR ALL CONTRACTS) A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

Submarine SPECIFIC PEDs Instructions: In accordance with COMSUBLANT/ COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines are prohibited.

Access to Classified Information or Spaces

All contractors executing this contract are required to have a minimum security clearance of ___________ (Completed by SME).

All contractors requiring access to classified information, or those spaces containing un-sanitized classified information, shall possess a final security clearance.

In addition to completing the steps above, if the contractor requires access to classified information, spaces, or equipment in accordance with the requirements of the contract, the contracting company’s Facility Security Officer is required to submit a visit request in the Defense Information System for Security (DISS) to Security Management Office (SMO) Code 001816.

The SMO Code(s) of the ship or command the contractor is visiting are not to be utilized.

After receiving a DBIDS card, their visit request, security clearance and access permissions (verified in DISS) are reviewed to ensure they meet the minimum security requirements set forth in the contract. Once verified, the contractor will receive the appropriate NAVSEA access badge

RESTRICTED DATA SPECIFIC

All contractors requiring a red NAVSEA badge and access to Restricted Data (RD) shall have a final security clearance.

Red NAVSEA badge personnel may require access to Nuclear Areas, Nuclear Information, Nuclear equipment, Naval Nuclear Propulsion Information (NNPI), RD, and Not Releasable to Foreign Nationals (NOFORN) data due to the nature of the work being performed on Naval Nuclear propulsion systems.

A red NAVSEA badge is necessary for the execution of nuclear and some non-nuclear work; inclusive of the propulsion plant and secondary spaces as well as those systems which support the propulsion plants which may not be located in the propulsion plant when any of those spaces can’t be sanitized.

Access to RD and the issuance of red NAVSEA badges will be issued in accordance with NAVSEA M-5510.2.

CONTROLLED UNCLASSIFIED INFORMATION ACCESS

The DoD will provide information to contractors and will identify all information which is Controlled Unclassified Information (CUI) via the contracting vehicle, in whole or part, and will mark such documents, material, or media in accordance with this issuance.

When CUI is generated by non-DoD entities protective measures and dissemination controls, including those directed by relevant law, regulation, or government-wide policy, will be articulated in the contract, grant, or other legal agreement, as appropriate.

DoD contracts must require contractors to monitor CUI for aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. DoD contracts require contractors to report the potential classification of aggregated or compiled CUI to a DoD representative.

Contractors, pursuant to mandatory DoD contract provisions, will submit unclassified DoD information for review and approval for release in accordance with the standard DoD Component processes and DoDI 5230.09.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD provides CUI to, or CUI is generated by, non-DoD entities in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

SEATED CONTRACTOR SPECIFIC

All contractors who receive CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location are considered to be “seated” contractors.

All seated contractors will be required to report to BLDG 1502, 2nd floor to the Personnel Security Office (Code 1127) for check-in. Code 1127 will own the seated contractor in the system of record and will be responsible for the maintenance for the contractor’s security profile.

All seated contractors will be required to attend, at a minimum, the security education portion of NNSY New Employee Orientation.

The security education portion will contain, but is not limited to, Antiterrorism Level 1, Combatting Trafficking in Persons, Active Shooter training, Information Security, Personnel Security, and Operations Security Awareness training.

Further, all seated contractors will be required to complete all annual computer based security refresher training, which is tracked and verified by the training coordinator for the code to which the contractor is assigned.

Common Security Statements for Statements of Work and Performance of Work Statements

Enclosure (1)

Common Security Statements for Statements of Work and Performance of Work Statements

Enclosure (1)

Common Security Statements for Statements of Work and Performance of Work Statements

Enclosure (1)