Statement of Work FT Hood Keys and Cores 20260506_Redacted.pdf

Statement of Work (SOW)

Procurement of Lock Cores and Keys for A-2 Master Key System

06 May 2026

Part 1 General Information

• 1.1 General: This is a Supply contract for the supply of goods. The supply rendering is not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

• 1.2 Description of Supply/Introduction: This is a Supply contract to procure and deliver lock cores and keys to expand an existing A-2 Master Key System in support of the .

• 1.3 Background: The Government requires new lock cores and keys to restore key control for Building 18015. This action is necessary to maintain the physical security and key control of the facility.

• 1.4 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to furnish and deliver lock cores and keys as described in this Statement of Work (SOW), except for those items specified in Part 3 as Government-provided. All work must be performed by locksmiths licensed in the United States of America.

• 1.5 Objectives: The contractor shall provide precisely manufactured lock cores and keys that conform to all specifications outlined in this SOW and attached documents to support the expansion of an existing A-2 Master Key System.

1.6 General Information

• 1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective QCP to ensure all goods are provided in accordance with this SOW. At a minimum, the QCP must detail how the Contractor will:

• Inspect all cores and keys to ensure correct pinning, cutting, and stamping prior to delivery.

• Verify all quantities against the requirements.

• Ensure compliance with all specifications, including material finish and keyway types.

• Control and safeguard all bitting code information. (Enclosed)

• 1.6.2 Recognized Holidays: No work that requires access to government facilities is anticipated. However, government holidays may affect response times for communication.

• New Year’s Day (January 1st)

• Martin Luther King Jr.'s Birthday (3rd Monday in Jan)

• Presidents’ Day (3rd Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19th)

• Independence Day (July 4th)

• Labor Day (1st Monday in September)

• Columbus Day (2nd Monday in October)

• Veterans’ Day (November 11th)

• Thanksgiving Day (4th Thursday in November)

• Christmas Day (December 25th)

• 1.7.4 Place of Performance/Delivery: The work of manufacturing the cores and keys shall be performed at the Contractor's facility. The final products shall be delivered to:

• 1.7.5 Security Requirements:

• Key Control: The Contractor shall establish and implement methods of making sure all keying information (bitting lists) provided by the Government or generated for this contract is not lost, misplaced, or used by unauthorized persons. The Contractor shall immediately report any occurrences of lost or compromised keying data to the KO. All bitting codes shall be treated as sensitive information.

• Installation Access: Should delivery require on-post access, the Contractor and all associated employees shall comply with applicable installation access and local security policies and procedures. The Contractor is responsible for ensuring its personnel can gain and maintain base access.

PART 2 GOVERNMENT PROPERTY (GP) AND SERVICES

• 2.1 Services: The Government will not provide services to the contractor.

• 2.2 Facilities: The Government will not provide facilities for the contractor's use.

• 2.3 Utilities: The Government will not provide utilities to the contractor.

• 2.4 Government Furnished Information (GFI): The Government will provide the following documents containing the technical specifications required for performance:

• Key Stamp SOP ( ) and all supplemental instruction sheets/keying charts/bitting.

PART 3 CONTRACTOR FURNISHED ITEMS AND SERVICES

• 3.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in this SOW.

• 3.2 Licensing: The Contractor must possess and maintain a valid Locksmith license issued by United States Ferdal entity and or state. Shall provide documents of proof.

• 3.3 Materials: The Contractor shall furnish all raw materials, including key blanks and blank cores, necessary to produce the finished goods required by this SOW.

• 3.4 Background Checks: Should on-post access be required, the Contractor shall provide any information necessary for its employees to pass installation security and background checks. Also be able to send a representee to attend Post award Conference at Fort Hood, Texas 76544-5002.

PART 4 SPECIFIC TASKS

• 4.1 Task 1: Provide Lock Cores. The contractor shall furnish and deliver a total of 579 lock cores meeting the following specifications:

• System: 7-pin, A-2 System.

• Finish: 26D (Satin Chrome).

• Pinning: Each core shall be pinned to a unique bitting code as specified in the Government-provided supplemental keying schedule.

• 4.2 Task 2: Provide Keys. The contractor shall furnish and deliver a total of 1,462 keys meeting the following specifications:

• Change Keys: For individual rooms as specified in the keying schedule (typically 5 keys per location).

• Master/ Control Keys: A total of 12 master/control keys.

• Keyway: Keys shall be cut on J, K, and M keyways as specified. Master and Control keys shall be cut on a quad-milled J, K, L, and M operating key.

• Cutting: All keys shall be cut to operate their corresponding cores smoothly.

• 4.3 Task 3: Key Stamping. The contractor shall stamp all 1,462 keys in strict accordance with the "Key Stamp SOP" ( ) and supplemental sheets.

• All keys shall be stamped "U.S. GOVT. DO NOT DUPLICATE" on the reverse side.

• Four Change keys shall be stamped with the Building Code (MAEKV) and room number. One Change key shall be stamped with the Building Number (18015) and room number.

• Master and Control keys shall be stamped with the Building Number (18015) and the letter "M" or "C" respectively. (Six Master Keys stamped "M" and Six Control Keys stamped "C").

• Stamping shall be legible and between 1/16" and 1/8" in size.

• 4.4 Task 4: Documentation and Delivery.

• The Contractor shall provide a complete, printed copy of all bitting codes used. This documentation shall be delivered with cores and keys. (Deliverable A.002)

• All items shall be securely packaged and delivered to the address specified in section 1.7.4 within 8-10 weeks of contract award.

• 4.5 Task 5: Invoicing. The Contractor shall submit a proper invoice upon delivery and acceptance of all items. The invoice shall be submitted into Wide Area Workflow (WAWF) and include:

• Vendor’s name and Contract number.

• CLINs, descriptions, quantities, and total cost.

• Date of invoice and delivery date.

• (Deliverable A.003)

PART 5 APPLICABLE PUBLICATIONS

• MEMORANDUM: Keying Requirements for A-2 System – Building 18015 (20 March 2026)

• Standard Operating Procedure NO. : For Arms Room Lockout and Receipt of Mechanical Keys (01 August 2019)

PART 6 ATTACHMENT AND TECHNICAL EXHIBIT LISTING

• Technical Exhibit A – Performance Requirements Summary

• Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Performance Objective Performance Standard Performance Threshold Method of Surveillance

PRS#1- SOW para. (5.1- 5.3) Provide Cores and Keys

All delivered cores and keys must be 100% compliant with the quantities, material specifications, pinning, cutting, and stamping requirements of the SOW and attached documents.

No defects are acceptable. 100% of items must meet the standard. Any non-conforming item shall be replaced at the Contractor's expense.

100% Inspection upon receipt.

PRS#2- SOW para.

(5.4) Documentation and Delivery

Deliver all items, including the printed bitting code list, to the correct location within 8-10 weeks of award.

100% on-time delivery. 100% Inspection.

PRS#3- SOW para.

(5.5) Submit Invoice

Submit a proper and accurate invoice into WAWF upon acceptance.

100% accuracy to prevent rejection.

100% Inspection.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable SOW Para.

Frequency Medium/Format Submit To

(A.001) Proposed QCP 1.6.1 Within ten (10) workdays after award

Email with PDF KO

(A.002) Final Products & Bitting List

4.4 after award Physical/ Electronical Delivery

(A.003) Invoice 4.5 Once; After acceptance WAWF DFAS via

RM