Statement of Work Ft Bliss Haz Waste Treatment.docx

Fort Bliss National Cemetery Oily water Waste Removal Contract Performance Work Statement

1. Introduction The National Cemetery Administration is looking for interested parties who wish to submit an offer for the collection and disposal of Oily water Waste that are generated on Government owned and Government operated premises at Fort Bliss National Cemetery, 5200 Fred Wilson Boulevard, El Paso, TX 79916. The cemetery washes their equipment on a low to high-pressure wash bay; and conducts periodic maintenance of such equipment.

The contractor shall provide all management, supervision, labor, tools, materials, supplies, equipment and any other items necessary to perform oily water waste disposal and sand interceptor servicing for the National Cemetery. The contractor shall plan, schedule, coordinate and assure effective and economical completion of all contract actions described herein. This contract is for a base period with the opportunity of four (4) optional years.

2. Technical requirements:

The objective of this SOW is to outline the procurement of services to remove oily water from wash rack tank and sand interceptor listed below (see attachment):

Task 1 – The contractor shall use qualified personnel with working knowledge of equipment required to remove materials.

Task 2 – The contractor will provide necessary labor and service to: Remove approximately 300 gallons (four times per year) of oily water from the 375 gallon oil/water separator tank located at the maintenance building.

Task 3 - Clean the sand interceptor of the oil/water separator (four times per year) in conjunction with the removal and the collection of the oily water.

The following are basic guidelines for oil water separators and sand interceptor cleaning:

A. Outside Sand Interceptor, Oil Water Separator:

1. All material in the interceptor (single compartment or double compartment) shall be removed to within three inches from the bottom of the tank or less. Sides shall be scraped or washed down with water and the scrapings or material washed down from the walls shall be removed. Inlet and outlet pipes shall be cleaned of any buildup. Lids and covers shall be replaced to prevent persons from accidentally falling into the interceptor.

2. Any material accidentally spilled on the ground during cleaning, transporting equipment or removing material shall be cleaned up prior to departure from the site.

B. Inside Interceptor/Separator:

1. Lids and covers shall be removed and inspected for damage.

2. All liquid and solid material shall be removed to the bottom of the separator/interceptor.

3. Sides and baffles shall be scraped or washed of accumulated material.

4. Chamber(s) shall be rinsed with water and all material removed.

5. Inlet and outlet pipes shall be checked and cleaned as necessary.

6. The covers and lids shall be replaced and secured to prevent persons from falling into the interceptor/separator.

7. Any material removed from the interceptor/separator shall not be introduced into the sanitary sewer or storm sewer.

8. Any material accidentally spilled on the floor during cleaning, transporting of equipment or removing material shall be cleaned up prior to departure from the site.

C. If an oil/water separator or sand interceptor is found to be inoperable, damaged or in such condition that it is unsafe or is failing to capture material introduced into the separator/interceptor, the person cleaning the separator/interceptor shall immediately notify the owner/operator of the facility of the condition.

D. Owners/Operators of facilities which are equipped with interceptors/separators are responsible for regular cleaning and upkeep.

E. Material pumped from oil/water separator or sand interceptor shall be recycled or disposed of in an approved facility. No liquid or solid material shall be reintroduced into the interceptor/separator.

F. After cleaning, the interceptor/separator shall be filled with fresh water.

NOTE: Any additional work that needs to be performed that is above and beyond the work described in this Performance Work Statement needs to be approved, in advance, by the Contracting Officer.

3. Deliverables:

The primary goal of this contract is for an experienced Contractor to successfully perform the “Required Service”, which is to collect oily water/waste and properly dispose of contaminated materials in accordance with federal, state and local laws.

Services of this requirement will be on a fixed schedule. The Contracting Officer’s Representative (COR) or the designated Cemetery Staff will notify the Contractor by telephone of when service is required unless a periodic schedule is agreed upon. The Contractor shall perform within 48 hours of notification. Before award, the Contractor shall provide a breakdown of unit prices for each line item. The Contractor will be paid for actual services performed.

4. Contractor Requirements

a. Contractor Qualifications The Contractor shall have the necessary knowledge, skills, abilities and resources to perform the work herein; within the best industry standards and practices; and have a minimum of three (3) years prior experience in the business of recycling and waste services. Furthermore, the Contractor represents that it is familiar with the scope and nature of the work required by the National Cemetery and understands the conditions under which it will be obligated to operate. The Contractor shall identify and submit with quote, to the Contracting Officer, the following information for the key personnel working directly on the project: Name, Title, Role in the Project and Phone Number. The Contractor shall make no substitutions or subcontracts without obtaining prior Contracting Officer’s approval of the persons. The Contractor shall describe the educational background, directly related work experience, professional development, and demonstrated performance record of key personnel.

The Contractor must be knowledgeable with Federal Regulation and EPA Clean Water Act (CWA) for the disposal/recycling of solid waste.

b. Personnel Qualifications

i. Qualified personnel are essential for the performance of this contract to ensure that requests for pick-ups are responded to in a prompt, responsive, and safe manner. All Contractor personnel performing under this contract shall be able to speak English and communicate effectively.

ii. The Contractor shall provide drivers, as well as other employees necessary to work under this contract, which have participated in organizational driver training and OSHA required safety programs. Every driver performing under this contract shall possess a current, valid Commercial Driver’s License (CDL) with the appropriate endorsements when operating vehicles that require such licenses. Operators of any equipment or vehicles with-in the Cemetery shall follow all traffic rules and regulations such as but not limited to speed limits and weight restrictions.

iii. The individual(s) proposed by the Contractor must be acceptable to the National Cemetery. There shall be no change in personnel holding this position without prior written approval of the National Cemetery. This individual(s) is subject to the rules and regulations of the National Cemetery Administration at all times while on National Cemetery property. Dress and appearance must be neat and reflect the professional image of the Contractor’s company. The selected individual shall carry proper identification on them at all times while on National Cemetery property.

c. Contractor Uniforms All workers on site shall be recognizable as employees of the contractor by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges which display the Contractor’s company and employee name.

d. Contractor Vehicles

i. The name or logo of the Contractor shall be clearly displayed on all vehicles used on the job site.

ii. The contractor shall use vehicles constructed so as to prevent loss of recyclables, waste, or fluid/gray water from vehicle beds during transport and vehicles shall be covered or enclosed to prevent contents from escaping. Any material thrown from or falling off the truck shall be immediately collected and returned to the truck by the Contractor. Any property damage resulting from an unsecure load or from material being thrown shall be the responsibility of the contractor and must be reported immediately.

iii. The COR will inspect the Contractor’s vehicles, all containers and surrounding areas for the quality of service performed as stated in this contract.

iv. All vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements.

5. Contractor’s Representative Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person that has been designated and assigned to this contract as the Contractor’s Representative. The Contractor’s Representative will exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, as well as serve as the primary point of contact for day to day operations of the program. The Contractor’s Representative is further responsible for coordinating matters of mutual concern with the Government representatives. The Contractor’s Representative may designate an inspector for purposes of this contract who may work with the contractor regarding extra pick-ups or minor issues if they arise.

6. Supervision

a. The Contractor shall supervise the removal, transportation, and disposal of the oily water waste and materials to ensure compliance with the terms and conditions of this contract.

b. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor shall be responsible for taking disciplinary actions with respect to Contractor’s employees as may be necessary.

c. The Contracting Officer may require removal from the job site any employee of the Contractor deemed to be unsuitable or otherwise objectionable or whose continued employment under this contract is deemed to be contrary to the public interest or inconsistent with the best interests of the Government.

7. Regulatory Compliance, Permits, Licenses.

a. The Contractor shall have applicable licenses and permits necessary to perform the work required under this contract prior to the start of performance. Copies of all such permits and licenses shall be current and valid. The Contractor shall provide to the Contracting Officer when requested, specifically, but not limited to, proof of all licenses, state and local permits, as well as copies of organizational participation in driver training and safety programs. The Contractor shall provide evidence that every driver performing under this contract has a current and valid CDL with the appropriate endorsements if the vehicles they operate require such certification.

b. Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and municipal laws, codes, and regulations.

c. The Contractor shall submit to the Contracting Officer proof of insurance for $100,000 coverage for one person, $500,000 coverage for one occurrence and a $1 million aggregate at contract award. The Contractor shall notify the Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

OR

d. The Contractor must submit to the Contracting Officer proof of insurance coverage and the amount of coverage at contract award. The Contractor shall notify the Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

e. The Contractor shall perform operations associated with this contract in accordance with all current State/Federal environmental protection regulations applicable to the management of oily water waste materials and solid waste.

8. Disposal Sites and Facilities

a. The Contractor shall identify all sites/facilities to be used for waste disposal before contract performance. The Contractor shall inform the Contracting Officer at time of contract award, if any past or ongoing violations have occurred at disposal sites/facilities to be used by the Contractor. The Contractor shall notify the Contracting Officer of the specific violations, how they were rectified, if violations are ongoing, and whether the Contractor is still using that particular disposal site or facility.

b. If at any time during the course of the contract, a disposal site/facility is used by the Contractor receives a Notice of Violation, the Contractor shall immediately notify the Contracting Officer.

c. The Contractor shall utilize only disposal sites/facilities that are certified by Federal, State, Local agencies and the Environmental Protection Agency. The contractor shall submit a list (by company name, address and type of material accepted), with a quote, of all disposal sites/facilities intended to be utilized under this contract to the Contracting Officer.

9. Billing

a. Fort Bliss National Cemetery will pay for the Contractor per service performed.

b. Invoices shall reflect the following:

i. Name and Address of the Contractor;

ii. Invoice date;

iii. Contract order number and line item(s);

iv. Description, quantity, unit of measure, unit price, and extended price of services performed;

v. Pick-up date(s);

vi. Name, title, phone number and mailing address of person to be notified in the event of a defective invoice.

c. All Contractor’s service tickets for oily water removal shall be given as proof of service performed to the COR and the designated Cemetery Staff. The Contractor shall indicate on the ticket their company name, date and material pickup. Both the Contracting Officer’s Representative or designated Cemetery Staff and the Contractor’s driver shall sign the ticket upon completion of the pickup(s). The Contractor shall leave 1 copy of the ticket with the Contracting Officer’s Representative. Another copy shall be submitted with the Contractor’s invoice.

d. The Contractor shall be accountable for the delivery tickets. If a ticket is voided or lost, the Contractor shall furnish the Contracting Officer with the voided ticket or a written explanation for the lost ticket.

e. All quantities are estimated and not binding on the Government.

10. General Conditions

a. Receive Telephone Notification.

i. The Contractor shall receive telephone notification from the COR or designated Cemetery Staff for unscheduled pickup. Upon notification, the Contractor shall make arrangements with the COR and the Cemetery Staff for pickup. The Contractor shall have 48 hours from the time of telephone notifications to provide the requested oily water waste removal.

b. Access to Government Facilities.

i. During the life of the contract, the rights of ingress and egress to and from Government facilities for the Contractor will be made available between the hours of 8:30 a.m. and 3:30 p.m. in all areas. The Government reserves the right to require Contractor’s employees to sign in upon ingress and sign out upon egress to and from Government facilities. For security purposes, keys to government facilities will not be issued to the contractor.

c. Failure by the Contractor to remove the oily water waste within the time specified or to not comply with all other terms of the contract may result in the Contractor’s default in performance of this contract.

11. Government Furnished property, facilities and services:

The Government shall provide access to the areas to facilitate material removal.

END OF PERFORMANCE WORK STATEMENT

Attachment Sand Interceptor Details Design Drawing image1.jpg image2.jpg