Statement of Work Final.pdf

STATEMENT OF WORK FOR JOGGER/AERATOR

Table of Contents

C.1 STATEMENT OF WORK

C.2 EQUIPMENT STANDARDS

C.3 JOGGER/AERATOR REQUIREMENTS

C.3.1 MINIMUM PERFORMANCE REQUIREMENTS

C.3.2 GENERAL ELECTRONIC & ELECTRICAL REQUIREMENTS

C.3.3 ENERGY ISOLATION

C.3.4 INSTALLATION

C.3.5 WARRANTY

C.3.6 TRAINING

C.3.7 DOCUMENTATION

C.3.8 SPARE PARTS LISTING

C.3.9 WCF AND DCF ENVIRONMENTAL HEALTH AND SAFETY CONTRACTOR REQUIREMENTS

C.3.10 TESTING

C.3.11 PROJECT MANAGEMENT

C.3.12 SECURITY REQUIREMENTS (Minimum Mandatory Element)

C.3.13 QUALITY CONTROL REQUIREMENTS

C.3.14 FEDERAL GOVERNMENT HOLIDAYS

C.3.15 DELIVERY 9

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF NEED

C.1 STATEMENT OF WORK

This Statement of Work (SOW) is for the fabrication, delivery, installation, set-up, training and commissioning of twelve (12) jogger/aerator systems. These systems will be used to prepare sheets for automatic feeding in BEP print and inspect operations.

Five (5) equipment will be installed at BEP’s Western Currency Facility (WCF) located in Fort Worth, Texas and seven (7) equipment will be installed at BEP’s District of Columbia Currency Facility (DCF) located in Washington D.C.

C.2 EQUIPMENT STANDARDS

Equipment to be delivered under this contract shall meet all current U.S. commercial codes and industrial standards, or equally stringent international standards, for manufacturing of high quality industrial equipment, commercial printing presses and finishing equipment to be utilized within an industrial environment. At a minimum, all equipment shall conform to National Electric Code, NEC, standards.

All equipment delivered to the Bureau shall comply with the attached Safety Requirements, see Attachment 1 - 75D-07.0-06 EHS Requirements for Large Equipment Purchases.

The following is a listing of specific standards that machinery supplied under this contract shall meet:

• All applicable sections of American Conference of Government Industrial Hygienists (ACGIH) (www.acgih.org)

• All applicable documents related to Energy Policy Act of 1992 with specific reference to Executive Order 13123 (www.omb.gov)

• All applicable Occupational Safety and Health Administration (OSHA) standards with specific references to OSHA standards 29 CFR 1910 (www.osha.gov)

• All applicable codes and standards and environmental permitting of U.S.

Environmental Protection Agency (EPA) (www.epa.gov) and District of Columbia (DC) government (www.doee.dc.gov) and State of Texas (TX) government (www.tceq.texas.gov).

C.3 JOGGER/AERATOR REQUIREMENTS

C.3.1 MINIMUM PERFORMANCE REQUIREMENTS

The Contractor shall provide a system to Jog and Aerate skids of currency sheets. System shall tilt the skids, force air between sheets and jog the sheets to align the sheet stack. Sheets shall be aligned within +/- 1/32” on the leading and side guide edges of the sheets. The minimum performance requirements of the system are outlined below:

http://www.acgih.org/ http://www.omb.gov/ http://www.osha.gov/ http://www.epa.gov/

C.3.1.1. Equipment footprint shall not exceed 12 feet (length) by 12 feet (width) by 10 feet (height) due to current space allocated for equipment.

C.3.1.2. System weight shall not exceed 7,500 pounds C.3.1.3. Electrical: 480V, 60 Hz, 30 Amps C.3.1.4. Aeration and vibration system C.3.1.5. Operator controlled variable speed air flow C.3.1.6. Operator controlled variable speed vibration C.3.1.7. Stop bar with pallet side C.3.1.8. Paper capability feature to run both board and paper which consist of 75% linen and 25% cotton with an approximate thickness of 124 microns C.3.1.9. Two side loading with four light beams C.3.1.10. 180 degree load turning capability C.3.1.11. Accommodate a minimum of 10,000 sheets, up to 55” including skid C.3.1.12. Support the following sheet sizes:

C.3.1.13. 700 mm x 820 mm C.3.1.14. 561 mm x 631 mm C.3.1.15. Moveable operator control panel (in English) C.3.1.16. Noise level shall be less than 85 dBA C.3.1.17. System shall include ability for semi or fully automatic operation. Automatic functions shall including clamping, jogging, aerating and alignment loads.

C.3.1.18. System shall include static reduction via ionizing the air used for aerating.

C.3.2 GENERAL ELECTRONIC & ELECTRICAL REQUIREMENTS

All electronic and electrical components, especially Programmable Logic Controllers (PLCs), network communications hardware and any embedded computers, shall be of the latest version available on date of fabrication of the Jogger/Aerator. All components shall be commercially available within the United States. All motors shall be of Alternating Current (AC) design unless individually approved by the Contracting Officer’s Representative (COR).

Control of the Jogger/Aerator shall be performed via Programmable Logic Controllers (PLC) or industrial rated PCs. The model of PLC used on the Jogger/Aerator shall be uniform. The PLC shall be commercially available and supported within the United States. The power supply(s) shall contain circuitry for the orderly shutdown of the machine in the event that the incoming power does not meet the requirements. The power supply shall be capable of operation with voltages +15% of the normal supply. The machine shall be capable of restarting following return of the power to normal supply without problems or resetting. All electrical and electronic components shall be designed to operate in an industrial environment without the use of external fans, air conditioning, or electrical filtering.

All Source files and parameter listings shall be provided to the BEP upon successful acceptance testing for all programable devices utilized on the machine.

C.3.3 ENERGY ISOLATION

Disconnect or lockout devices shall be provided and identified with signage for all sources of energy on the presses. This includes electrical, hydraulic, pneumatic, and kinetic sources of energy. All isolating devices (levers, breakers, valves, etc.) for all associated energy sources (electrical, hydraulics, pneumatics, gravity, etc.) shall be identified by a color coded tag which indicates the type of energy source, the magnitude of the energy and an ID number. All isolating devices shall be capable of being locked out with a standard locking device and/or padlock. Stored sources of energy such as pneumatic and hydraulic forces shall be automatically bled and returned to a zero energy state when an interlocked device (i.e. a guard or a door) is opened.

C.3.4 INSTALLATION

The Contractor shall supply complete and accurate information in sufficient detail to allow the Bureau to prepare the site. The site preparation information shall include the following information at a minimum: equipment layout (plan and elevation views), floor loading (if applicable), utility requirements, location of utility connections, required clearances around the equipment for operation and maintenance, location of mounting points and bearing area, static and dynamic loading of each mounting point, dynamic loading frequency.

Contractor shall provide a Turn-Key installation, including all rigging, delivery and installation for the system. Delivery and installation of the equipment shall occur between 7:00 am and 3:00 pm CST, Monday through Friday; excluding holidays. BEP will provide electrical sources for equipment. Contractor shall, at its own expense, provide and maintain insurance during work on a government installation.

C.3.5 WARRANTY

Contractor shall provide a one-year warranty on machinery and parts for the system. Warranty period shall begin at the completion of equipment assembly and government acceptance of all equipment. Contractor shall respond to any service call during the warranty period within 72-hours of contacted by the Bureau representative. Contractor shall provide information regarding who to contact during warranty period.

C.3.6 TRAINING

Contractor shall conduct start up procedures in accordance with manufacturer’s instruction to ensure proper performance. Training shall cover system operation and maintenance. The contract shall conduct one day of training from 8:00 am to 4:00 pm CST, Monday through Friday; excluding holidays. A maximum of five (5) BEP employees shall take part in the training.

The Contracting Officer Representative (COR) will make training arrangements with the contractor no less than five working days prior to training.

Training shall be based upon the information included in the equipment’s operation and maintenance manuals any other supplemental devices and information that the contractor and BEP jointly deem necessary for the satisfactory training. the Instructor, Assembler/Mechanic and Programmer/Electrician assigned to be at the BEP shall be the same personnel for conducting the training sessions with BEP personnel on the respective areas. Assistance shall be given in English.

The personnel shall have the following qualifications:

• Instructor: Full knowledge and experience on the operation of the system and ability to train BEP personnel on all aspects of the machine.

• Assembler/Mechanic: Full knowledge and experience on the mechanics and maintenance needs of the entire system and ability to train BEP personnel how to maintain all mechanical aspects of the machine.

• Programmer/Electrician: Full knowledge and experience on the electronics, drive and electrical systems on the system, and ability to train BEP personnel how to maintain all electrical aspects of the machine.

Training shall be sufficient to adequately prepare the operators to safely run the machine by themselves while meeting the production requirements. Operator training shall include related safety, health, and environmental topics such as those outlined in section C.3.8 of this SOW.

The contractor shall conduct training classes for all maintenance personnel on the machine, including subsystems and supporting equipment. BEP Electro-Machinists are cross-trained Electricians-Machinists and shall be trained in both the electrical and mechanical maintenance of the system. Training shall be sufficient to adequately prepare maintenance personnel to support the machine, including debugging problems or incidents, by themselves meeting the unscheduled corrective maintenance and preventative maintenance requirements to support the productivity requirements of the system. One (1) Maintenance Class shall be provided, lasting at least one (1) day in length for each type of training consisting of Electrical and Mechanical.

C.3.7 DOCUMENTATION

1. Product Manual: The contractor shall provide three (3) copies of the equipment manual.

Manual shall include detailed instructions on the full operations of the equipment.

2. Warranty: Contractor shall provide warranty certification for all equipment. Contractor shall also provide a point of contact for equipment. Point of contact shall be knowledgeable on the operation and maintenance of the equipment.

3. Service and Maintenance Schedule: Contractor shall provide manufacturer’s recommended schedule information for service and maintenance of equipment.

C.3.8 SPARE PARTS LISTING

A listing of all parts that the contractor recommends the BEP carry in stock to support the operation of the equipment shall be provided. The listing shall be provided in MS-Excel format.

The listing shall include the manufacturer’s part number, detail description of the part, function, lead-time for delivery, estimated mean time for failure/maintenance, recommended quantity and unit price.

Proprietary spare parts shall be identified on the spare parts listing. Proprietary is defined within the Merriam Webster Dictionary as: (i) used, made, or sold only by the particular person or company that has the legal right to do so, (ii) something that is used, produced, or marketed under exclusive legal right of the inventor or maker.

The contractor shall provide any changes or additions to the original spare parts list prior to delivery of the equipment to the BEP.

C.3.9 WCF AND DCF ENVIRONMENTAL HEALTH AND SAFETY CONTRACTOR REQUIREMENTS

All equipment delivered to the BEP shall be designed to minimize all risks of injury to BEP employees. All equipment shall be in full compliance with government and commercial safety and health regulations and requirements. The following are specific safety and environmental requirements for major production machinery for the BEP. Contractor shall follow the materials regarding the safety requirements found in Attachment 1 - 75D-07.0-06 EHS Requirements for Large Equipment Purchases.

The contractor shall follow the requirements contained in Attachment 2A - 75W-08.0-02 EHS Contractor Requirements WCF and Attachment 2B – 75D-07.0-04 EHS Contractor Requirements DCF. This document is included as an attachment to this contract.

The contractor shall follow environmental health and safety instruction communicated to them by the WCF and DCF Environmental Health and Safety representatives.

C.3.10 TESTING

The contractor shall perform a Bureau Acceptance Test (BAT) in accordance with the requirements notated in the SOW. The contractor shall submit for review and approval, a plan for how they propose to demonstrate compliance with system requirements.

Final version of the test plan will be established after award of the contract. The contractor shall review the preliminary BEP test plan, Attachment 3 – Preliminary BAT Plan, and shall submit their detailed plan to the BEP for review.

Final acceptance of the system will occur after the following:

1. Successful completion of the BAT

2. Successful Training of all BEP personnel

3. Successful operation by BEP personnel of the equipment in production for at least twenty (20) days on three (3) shifts or 480 hours without any problems or failures in full compliance with the requirements within this contract.

C.3.11 PROJECT MANAGEMENT

During the performance of this contract, the contractor shall coordinate with the BEP on the design, fabrication, assembly, testing, shipment, delivery, startup and acceptance of the system machinery and performance of all services, as well as provide the BEP with information on the status of the work being performed.

After delivery of the machinery to the BEP, the contractor’s project manager assigned to oversee the installation and testing of the machines shall be responsible for meeting with BEP personnel and making decisions on requests from the BEP. The project manager shall be always available while work is being performed within the facility.

Design Review Meetings shall be scheduled after contract award. The agenda for each meeting shall be generated by the contractor and submitted to the BEP for review and concurrence no later than three (3) weeks prior to the scheduled meeting. Topics for the meeting shall be a review of the schedule, design, fabrication, performance and testing for the system. The contractor will receive data and suggestions from the BEP on proven high failure functions and perceived design flaws.

The Contractor shall provide a detailed Work-Breakdown-Structure (WBS) and Schedule for the project for review and discussion. The WBS and Schedule shall be maintained during the performance of the project, with periodic updates to the BEP. Any design iterations or equipment modifications need to be documented and will be considered deliverables at Design Reviews.

C.3.12 SECURITY REQUIREMENTS (Minimum Mandatory Element)

The Contractor shall comply with all policies, regulations, requirements, and instructions from the Bureau’s Office of Security. In addition to those requirements within section H, the contractor shall be responsible for the following:

(A) Safeguarding Government Furnished Materials:

Under the performance of this contract, the BEP will provide Government Furnished Materials that are considered items of security. The contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract

(B) Access to Government Facilities

The BEP is a secure facility, and all instruction of the BEP Police Officers must be complied with.

Weapons, cameras, and alcohol or illegal drugs are not authorized on site and are subject to seizure. During the period of performance, access to the Government facility for the contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the contractor's employees to sign in and/or sign out of the Government facility.

All vehicles entering the facility are subject to inspection.

(C) Security, Identification of Contractor Employees, & Building Pass

While on-site at BEP contractor personnel shall be provided a visitors security badge and escorted by Government authorized personnel. Escort personnel will wait outside the area when escorted individuals need to utilize the restroom.

The BEP shall ensure that the contractor has proper Identification and valid Building Pass during their service visit. Visitor security badges shall be worn above the waist, clearly visible, with front side forward at all times. BEP personnel shall escort contractor/visitor at all times during service call visit. Upon departure, BEP personnel will ensure that all BEP issued identification or a building pass are returned to WCF or DCF Security – Police personnel. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

C.3.13 QUALITY CONTROL REQUIREMENTS

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

C.3.14 FEDERAL GOVERNMENT HOLIDAYS

The contractor shall not be required to perform services on Federal holidays including:

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

C.3.15 DELIVERY

Equipment shall be delivered to the BEP Security Division, Physical Security Branch, WCF, Fort Worth, Texas and the BEP Security Division, Physical Security Branch, DCF Washington D.C. The delivery address is identified below. The contractor will be provided access based on internal policies and procedures. Identification credentials will be issued to contractors based on full compliance with all requirements. Services will be completed at the WCF and DCF address listed below.

WCF

Bureau of Engraving and Printing

8900 Blue Mound Road Fort Worth, Texas 76131

Attn: Andrew Magd andrew.magd@bep.gov

DCF

Bureau of Engraving and Printing

301 14th Street, S.W.

Washington DC US 20228-0001

Attn: Andrew Magd andrew.magd@bep.gov

Delivery of the system is expected to be completed approximately six months after contract award.

The first delivery should be the five WCF jogger aerators systems. Shipping of the WCF jogger aerators systems is a priority. The second delivery should be the seven DCF jogger aerator systems.

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mailto:andrew.magd@bep.gov mailto:andrew.magd@bep.gov