Solicitation 2031ZA24Q00141 Final 042524.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 54

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

2031ZA24Q00141

6. SOLICITATION ISSUE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Idemudia, Brandy Thomas

b. TELEPHONE NUMBER (No collect calls)

(817) 847-3740

8. OFFER DUE DATE/

LOCAL TIME

05/27/2024

9. ISSUED BY CODE 2031ZA 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

BEP-ACQUISITION

Bureau of Engraving and Printing, Office of

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Acquisition, 301 14th Street SW Washington, DC, 20228-0001, US

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

NAICS:

423830

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA- 12. DISCOUNT TERMS

SMALL BUSINESS 8 (A)

13b. RATING

100 Employees

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

2031ZA

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

DATE

04/25/2024

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

2031ZA24Q00141

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions……………………………………………………………...….4

2. Supplies or Services and Prices/Costs…………………………………………………………………..….……4

3. Packing and Marking………………………………………………………………………………………..….…….9

4. Inspection and Acceptance Terms…………………………………………………………..………………….…9

5. Delivery or Performance……………………………………………………………………………………….…….9

6. Contract Administration Data………………………………………………………………………………..….….9

7. List of Documents, Exhibits, and other Attachments………………………………………………..….……10

8. Description/Specifications/Statement of Work……………………………………………………………...…11

9. Instruction to Offerors……………………………………………………………………………………..…….…17

10. Provision/Contract Clauses.............………………………………………………………………………...…….20

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers: TBD

2. Supplies or Services and Prices/Costs

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Jogger/Aerator Unit for WCF 5 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

0002 Jogger/Aerator Unit for DCF 7 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

0003 Software Upgrades to support automatic and semi-automatic operation

12 Each

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

0004 Static Reduction 12 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

0005 Spare Parts Package 12 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

0006 Technical Documents and Certifications

12 Each

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Item

Number Base Item Number

Supplies/Services Quantity Unit

0007 Design Contingency 12 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2002 WCF Travel (1 installer, 5 days ) 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2003 DCF Travel (1 installer, 5 days) 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2004 WCF Airfare 1 Each Contract Type:Firm Fixed Price

Unit Price

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2005 DCF Airfare 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2006 WCF Installation (5 days) 1 20 STAR STRAPS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2007 DCF Installation (5 days) 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Item Number

Base Item Number

Supplies/Services Quantity Unit

2008 WCF Instructor (2 days) 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2009 DCF Instructor (2 days) 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2010 WCF Training 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number

Base Item Number

Supplies/Services Quantity Unit

2011 DCF Training 1 Each Contract Type:Firm Fixed Price

Unit Price

Issuing Office Address

Purchase Requisitions

IDC Type: Not Applicable

3. Packaging and Marking

None

4. Inspection and Acceptance Terms

None

5. Delivery or Performance

None

6. Contract Administration Data

Requesting Office Address

BEP-ENGINEERING

Bureau of Engraving and Printing Office of Engineering 301 14th Street SW Washington DC 20228-0001 Phone: (202) 874-2216 Fax:

Contact Details:

DeRenzis, Andrew J Drew.DeRenzis@bep.gov

COR Office Address

BEP-ENGINEERING

Bureau of Engraving and Printing Office of Engineering 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

Magd, Andrew Andrew.Magd@bep.gov

BEP-ACQUISITION

mailto:Drew.DeRenzis@bep.gov mailto:Andrew.Magd@bep.gov

7. List of Documents, Exhibits, and other Attachments

Identifier Title/Description Attachment 1 75B-07.0-06 EHS Requirements for Large Equipment Purchases Attachment 2A 75W-08.0-02 EHS Contractor Requirements WCF Attachment 2B 75D-07.0-04 EHS Contractor Requirements DCF Attachment 3 Preliminary BAT Plan

8. Description/Specifications/Statement of Need

1. STATEMENT OF WORK

This Statement of Work (SOW) is for the fabrication, delivery, installation, set-up, training and commissioning of twelve (12) jogger/aerator systems. These systems will be used to prepare sheets for automatic feeding in BEP print and inspect operations.

Five (5) equipment will be installed at BEP’s Western Currency Facility (WCF) located in Fort Worth, Texas and seven (7) equipment will be installed at BEP’s District of Columbia Currency Facility (DCF) located in Washington D.C.

2. EQUIPMENT STANDARDS

Equipment to be delivered under this contract shall meet all current U.S. commercial codes and industrial standards, or equally stringent international standards, for manufacturing of high quality industrial equipment, commercial printing presses and finishing equipment to be utilized within an industrial environment. At a minimum, all equipment shall conform to National Electric Code, NEC, standards.

All equipment delivered to the Bureau shall comply with the attached Safety Requirements, see Attachment 1 - 75D-07.0-06 EHS Requirements for Large Equipment Purchases.

The following is a listing of specific standards that machinery supplied under this contract shall meet:

• All applicable sections of American Conference of Government Industrial Hygienists (ACGIH) (www.acgih.org)

• All applicable documents related to Energy Policy Act of 1992 with specific reference to Executive Order

13123 (www.omb.gov)

• All applicable Occupational Safety and Health Administration (OSHA) standards with specific references to

OSHA standards 29 CFR 1910 (www.osha.gov)

• All applicable codes and standards and environmental permitting of U.S. Environmental Protection Agency (EPA) (www.epa.gov) and District of Columbia (DC) government (www.doee.dc.gov) and State of Texas (TX) government (www.tceq.texas.gov).

3. JOGGER/AERATOR REQUIREMENTS

3.1 MINIMUM PERFORMANCE REQUIREMENTS

The Contractor shall provide a system to Jog and Aerate skids of currency sheets. System shall tilt the skids, force air between sheets and jog the sheets to align the sheet stack. Sheets shall be aligned within +/- 1/32” on the leading and side guide edges of the sheets.

The minimum performance requirements of the system are outlined below:

3.1.1 Equipment footprint shall not exceed 12 feet (length) by 12 feet (width) by 10 feet (height) due to current space allocated for equipment.

3.1.2 System weight shall not exceed 7,500 pounds

3.1.3 Electrical: 480V, 60 Hz, 30 Amps

3.1.4 Aeration and vibration system

3.1.5 Operator controlled variable speed air flow

3.1.6 Operator controlled variable speed vibration

3.1.7 Stop bar with pallet side

3.1.8 Paper capability feature to run both board and paper which consist of 75% linen and 25% cotton with an approximate thickness of 124 microns

3.1.9 Two side loading with four light beams

3.1.10 180 degree load turning capability

3.1.11 Accommodate a minimum of 10,000 sheets, up to 55” including skid

3.1.12 Support the following sheet sizes:

3.1.13 700 mm x 820 mm

3.1.14 561 mm x 631 mm

3.1.15 Moveable operator control panel (in English)

3.1.16 Noise level shall be less than 85 dBA

3.1.17 System shall include ability for semi or fully automatic operation. Automatic functions shall including clamping, jogging, aerating and alignment loads.

http://www.acgih.org/ http://www.omb.gov/ http://www.osha.gov/ http://www.epa.gov/

3.1.18 System shall include static reduction via ionizing the air used for aerating.

3.2 GENERAL ELECTRONIC & ELECTRICAL REQUIREMENTS

All electronic and electrical components, especially Programmable Logic Controllers (PLCs), network communications hardware and any embedded computers, shall be of the latest version available on date of fabrication of the Jogger/Aerator. All components shall be commercially available within the United States. All motors shall be of Alternating Current (AC) design unless individually approved by the Contracting Officer’s Representative (COR).

Control of the Jogger/Aerator shall be performed via Programmable Logic Controllers (PLC) or industrial rated PCs. The model of PLC used on the Jogger/Aerator shall be uniform. The PLC shall be commercially available and supported within the United States. The power supply(s) shall contain circuitry for the orderly shutdown of the machine in the event that the incoming power does not meet the requirements. The power supply shall be capable of operation with voltages +15% of the normal supply. The machine shall be capable of restarting following return of the power to normal supply without problems or resetting. All electrical and electronic components shall be designed to operate in an industrial environment without the use of external fans, air conditioning, or electrical filtering.

All Source files and parameter listings shall be provided to the BEP upon successful acceptance testing for all programable devices utilized on the machine.

3.3 ENERGY ISOLATION

Disconnect or lockout devices shall be provided and identified with signage for all sources of energy on the presses. This includes electrical, hydraulic, pneumatic, and kinetic sources of energy. All isolating devices (levers, breakers, valves, etc.) for all associated energy sources (electrical, hydraulics, pneumatics, gravity, etc.) shall be identified by a color coded tag which indicates the type of energy source, the magnitude of the energy and an ID number. All isolating devices shall be capable of being locked out with a standard locking device and/or padlock. Stored sources of energy such as pneumatic and hydraulic forces shall be automatically bled and returned to a zero energy state when an interlocked device (i.e. a guard or a door) is opened.

3.4 INSTALLATION

The Contractor shall supply complete and accurate information in sufficient detail to allow the Bureau to prepare the site. The site preparation information shall include the following information at a minimum: equipment layout (plan and elevation views), floor loading (if applicable), utility requirements, location of utility connections, required clearances around the equipment for operation and maintenance, location of mounting points and bearing area, static and dynamic loading of each mounting point, dynamic loading frequency.

Contractor shall provide a Turn-Key installation, including all rigging, delivery and installation for the system. Delivery and installation of the equipment shall occur between 7:00 am and 3:00 pm CST, Monday through Friday; excluding holidays. BEP will provide electrical sources for equipment. Contractor shall, at its own expense, provide and maintain insurance during work on a government installation.

3.5 WARRANTY

Contractor shall provide a one-year warranty on machinery and parts for the system. Warranty period shall begin at the completion of equipment assembly and government acceptance of all equipment. Contractor shall respond to any service call during the warranty period within 72-hours of being contacted by the Bureau representative. Contractor shall provide information regarding who to contact during warranty period.

3.6 TRAINING

Contractor shall conduct start up procedures in accordance with manufacturer’s instruction to ensure proper performance. Training shall cover system operation and maintenance. The contractor shall conduct one day of training from 8:00 am to 4:00 pm CST, Monday through Friday; excluding holidays. A maximum of five (5) BEP employees shall take part in the training. The Contracting Officer Representative (COR) will make training arrangements with the contractor no less than five working days prior to training.

Training shall be based upon the information included in the equipment’s operation and maintenance manuals, any other supplemental devices and information that the contractor and BEP jointly deem necessary for the satisfactory training.

The Instructor, Assembler/Mechanic and Programmer/Electrician assigned to be at the BEP shall be the same personnel for conducting the training sessions with BEP personnel on the respective areas. Assistance shall be given in English. The personnel shall have the following qualifications:

• Instructor: Full knowledge and experience on the operation of the system and ability to train BEP personnel on all aspects of the machine.

• Assembler/Mechanic: Full knowledge and experience on the mechanics and maintenance needs of the entire system and ability to train BEP personnel how to maintain all mechanical aspects of the machine.

• Programmer/Electrician: Full knowledge and experience on the electronics, drive and electrical systems on the system, and ability to train BEP personnel how to maintain all electrical aspects of the machine.

Training shall be sufficient to adequately prepare the operators to safely run the machine by themselves while meeting the production requirements. Operator training shall include related safety, health, and environmental topics such as those outlined in section 3.8 of this SOW.

The contractor shall conduct training classes for all maintenance personnel on the machine, including subsystems and supporting equipment. BEP Electro-Machinists are cross-trained Electricians-Machinists and shall be trained in both the electrical and mechanical maintenance of the system. Training shall be sufficient to adequately prepare maintenance personnel to support the machine, including debugging problems or incidents, by themselves meeting the unscheduled corrective maintenance and preventative maintenance requirements to support the productivity requirements of the system. One (1) Maintenance Class shall be provided, lasting at least one (1) day in length for each type of training consisting of Electrical and Mechanical.

3.7 DOCUMENTATION

1. Product Manual: The contractor shall provide three (3) copies of the equipment manual. Manual shall include detailed instructions on the full operations of the equipment.

2. Warranty: Contractor shall provide warranty certification for all equipment. Contractor shall also provide a point of contact for equipment. Point of contact shall be knowledgeable on the operation and maintenance of the equipment.

3. Service and Maintenance Schedule: Contractor shall provide manufacturer’s recommended schedule information for service and maintenance of equipment.

3.8 SPARE PARTS LISTING

A listing of all parts that the contractor recommends the BEP carry in stock to support the operation of the equipment shall be provided.

The listing shall be provided in MS-Excel format. The listing shall include the manufacturer’s part number, detail description of the part, function, lead-time for delivery, estimated mean time for failure/maintenance, recommended quantity and unit price.

Proprietary spare parts shall be identified on the spare parts listing. Proprietary is defined within the Merriam Webster Dictionary as: (i) used, made, or sold only by the particular person or company that has the legal right to do so, (ii) something that is used, produced, or marketed under exclusive legal right of the inventor or maker.

The contractor shall provide any changes or additions to the original spare parts list prior to delivery of the equipment to the BEP.

3.9 WCF AND DCF ENVIRONMENTAL HEALTH AND SAFETY CONTRACTOR REQUIREMENTS

All equipment delivered to the BEP shall be designed to minimize all risks of injury to BEP employees. All equipment shall be in full compliance with government and commercial safety and health regulations and requirements. The following are specific safety and environmental requirements for major production machinery for the BEP. Contractor shall follow the materials regarding the safety requirements found in Attachment 1 - 75D-07.0-06 EHS Requirements for Large Equipment Purchases.

The contractor shall follow the requirements contained in Attachment 2A - 75W-08.0-02 EHS Contractor Requirements WCF and Attachment 2B – 75D-07.0-04 EHS Contractor Requirements DCF. This document is included as an attachment to this contract.

The contractor shall follow environmental health and safety instruction communicated to them by the WCF and DCF Environmental Health and Safety representatives.

3.10 TESTING

The contractor shall perform a Bureau Acceptance Test (BAT) in accordance with the requirements notated in the SOW. The contractor shall submit for review and approval, a plan for how they propose to demonstrate compliance with system requirements.

Final version of the test plan will be established after award of the contract. The contractor shall review the preliminary BEP test plan, Attachment 3 – Preliminary BAT Plan, and shall submit their detailed plan to the BEP for review.

Final acceptance of the system will occur after the following:

1. Successful completion of the BAT

2. Successful Training of all BEP personnel

3. Successful operation by BEP personnel of the equipment in production for at least twenty (20) days on three (3) shifts or 480 hours without any problems or failures in full compliance with the requirements within this contract.

3.11 PROJECT MANAGEMENT

During the performance of this contract, the contractor shall coordinate with the BEP on the design, fabrication, assembly, testing, shipment, delivery, startup and acceptance of the system machinery and performance of all services, as well as provide the BEP with information on the status of the work being performed.

After delivery of the machinery to the BEP, the contractor’s project manager assigned to oversee the installation and testing of the machines shall be responsible for meeting with BEP personnel and making decisions on requests from the BEP. The project manager shall be always available while work is being performed within the facility.

Design Review Meetings shall be scheduled after contract award. The agenda for each meeting shall be generated by the contractor and submitted to the BEP for review and concurrence no later than three (3) weeks prior to the scheduled meeting. Topics for the meeting shall be a review of the schedule, design, fabrication, performance and testing for the system. The contractor will receive data and suggestions from the BEP on proven high failure functions and perceived design flaws.

The Contractor shall provide a detailed Work-Breakdown-Structure (WBS) and Schedule for the project for review and discussion. The WBS and Schedule shall be maintained during the performance of the project, with periodic updates to the BEP. Any design iterations or equipment modifications need to be documented and will be considered deliverables at Design Reviews.

3.12 SECURITY REQUIREMENTS (Minimum Mandatory Element)

The Contractor shall comply with all policies, regulations, requirements, and instructions from the Bureau’s Office of Security. In addition to those requirements within section H, the contractor shall be responsible for the following:

(A) Safeguarding Government Furnished Materials:

Under the performance of this contract, the BEP will provide Government Furnished Materials that are considered items of security.

The contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract

(B) Access to Government Facilities

The BEP is a secure facility, and all instruction of the BEP Police Officers must be complied with. Weapons, cameras, and alcohol or illegal drugs are not authorized on site and are subject to seizure. During the period of performance, access to the Government facility for the contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the contractor's employees to sign in and/or sign out of the Government facility.

All vehicles entering the facility are subject to inspection.

(C) Security, Identification of Contractor Employees, & Building Pass

While on-site at BEP contractor personnel shall be provided a visitors security badge and escorted by Government authorized personnel. Escort personnel will wait outside the area when escorted individuals need to utilize the restroom.

The BEP shall ensure that the contractor has proper Identification and valid Building Pass during their service visit. Visitor security badges shall be worn above the waist, clearly visible, with front side forward at all times. BEP personnel shall escort contractor/visitor at all times during service call visit. Upon departure, BEP personnel will ensure that all BEP issued identification or a building pass are returned to WCF or DCF Security – Police personnel. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

3.13 QUALITY CONTROL REQUIREMENTS

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

3.14 FEDERAL GOVERNMENT HOLIDAYS

The contractor shall not be required to perform services on Federal holidays including:

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

3.15 DELIVERY

Equipment shall be delivered to the BEP Security Division, Physical Security Branch, WCF, Fort Worth, Texas and the BEP Security Division, Physical Security Branch, DCF Washington D.C. The delivery address is identified below. The contractor will be provided access based on internal policies and procedures. Identification credentials will be issued to contractors based on full compliance with all requirements. Services will be completed at the WCF and DCF address listed below.

WCF

Bureau of Engraving and Printing

8900 Blue Mound Road Fort Worth, Texas 76131

Attn: Andrew Magd andrew.magd@bep.gov

DCF

Bureau of Engraving and Printing

301 14th Street, S.W.

Washington DC US 20228-0001

Attn: Andrew Magd andrew.magd@bep.gov

Delivery of the system is expected to be completed approximately six months after contract award.

mailto:andrew.magd@bep.gov mailto:andrew.magd@bep.gov

The first delivery should be the five WCF jogger aerators systems. Shipping of the WCF jogger aerators systems is a priority. The second delivery should be the seven DCF jogger aerator systems.

[END OF SECTION]

9. Instructions to Offerors

1 GENERAL INFORMATION

1.1 Offeror is expected to examine this entire Request for Proposal. Failure to do so will be at the Offeror’s own risk.

1.2 Proposal shall set forth full, accurate, and complete information as required by this RFP package (including Attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.3 In responding to this RFP, it is the Offeror’s responsibility to provide current, complete, and accurate information in their proposal.

If in reviewing the proposal the Government identifies or otherwise learns that the provided proposal information is not accurate or misrepresents the Offeror’s status or capabilities, that information may be used by the Contracting Officer as part of the Offeror’s responsibility determination and could result in the Offeror not being eligible for award.

1.4 Proposal must be clear, coherent, and prepared in sufficient detail for effective evaluation. Proposal must clearly demonstrate how the Offeror intends to accomplish the work required and must include convincing rationale and substantiation of all claims. Offeror shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the proposal. To be eligible for evaluation and award, offerors are required to substantially meet all solicitation requirements, such as terms and conditions, technical factors, and pricing information.

Failure to comply with all terms and conditions of the solicitation may result in the offeror being removed from further consideration.

1.5 The Government may award a contract without discussions with offeror (except clarifications as described in FAR 15.306(a));

therefore, the offeror’s initial proposal should be clear and complete and contain the offeror’s best terms from a technical, past performance and cost/price standpoint. The Government reserves the right to conduct discussions if later it is deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest.

2 PROPOSAL SUBMISSION AND PREPARATION

2.1 Proposal Submission

Offerors shall examine and follow all instructions. Failure to do so may result in the proposal being determined to be unacceptable, not evaluated further and removed from consideration for award. Proposals shall conform to solicitation provision FAR 52.215-1, Instructions to Offerors – Competitive Acquisition and be prepared in accordance with this section. The evaluation factors for award can be found under solicitation provision 52.212-2 Evaluation—Commercial Products and Commercial Services. To aid in the evaluation, proposals shall be clearly and concisely written and well indexed (cross-indexed as appropriate) and logically assembled.

Prospective Offerors are asked to bear in mind that all material submitted should be directly pertinent to the requirements of this RFP.

Extraneous narratives, elaborate brochures, uninformative “PR” material and so forth, shall not be submitted. All pages of each part shall be appropriately numbered, and identified with the name of the Offeror, the date, and the solicitation number to the extent practical.

The entire proposal (all Volumes) shall be submitted via email to ariel.dillon@bep.gov and brandy.idemudia@bep.gov no later than the date and time specified in SF1449 (Solicitation Section 8), May 27, 2024 12:00PM CST.

2.2 Submission Process

Proposal Section Format Page Limitation

Volume I, Technical Written: Adobe PDF 25 Pages Volume II, Past Performance

Written: Adobe PDF No Limitation (Past Performance

Questionnaire provided)

Volume III, Price Written: Adobe PDF and MS Excel

No Limitation (Optional pricing worksheet provided) mailto:ariel.dillon@bep.gov mailto:brandy.idemudia@bep.gov

2.3 General Format

Following is the specified format for Volumes I, Technical and Volume II, Past Performance:

a) Volumes I and II shall NOT include price data.

b) Pages shall be standard 8 ½” by 11” size.

c) 12-point size type shall be used. The font shall be Times New Roman. The font size for tables and figures can be no smaller than 8-point. The font size for any graphics as it appears on the printed page can be no smaller than 8-point.

d) Margins shall be one-inch at top/bottom and left/right of the page and pages may not be reduced. Headers and footers are allowed in the margins and their font size can be no smaller than 10-point.

e) Pages shall be printed doubled-sided.

f) Multiple pages or foldouts are limited to 11” by 17” size paper and shall count towards the page limit.

g) Pages must be sequentially numbered.

h) Caution: Pages submitted in excess of the page limits enumerated above will not be evaluated. Text and graphics with font size smaller than the minimum specified will not be evaluated.

Table of Contents

Each Volume shall contain a Table of Contents, which shall provide sufficient detail so that all the important elements may be easily located. The use of tables and dividers is encouraged. The Table(s) of Contents, dividers, tabs, and cover sheets are excluded from the page count; no content within these pages will be considered for evaluation. Offerors should ensure these document pages are used solely for organization of the proposals.

Response to the Requirements

Each Offeror shall submit a proposal that clearly and concisely describes and defines the Offeror’s response to the requirements contained in the RFP. Use of general or vague statements such as “standard procedures will be used”, “noted”, “good engineering practices”, or “contractor will comply” will not satisfy this requirement. Simply repeating or paraphrasing the RFP requirements without substantive, meaningful discussion will not be acceptable. The Government may consider an Offeror’s unsupported assertions or mere restatement or paraphrasing of the Governments requirements, without further explanation, clarification, or context to be deficient. Unnecessary elaboration or presentation beyond that which is sufficient to present a complete and effective proposal is not desired and may be construed as an indication of the Offeror’s lack of understanding or cost consciousness.

Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids is neither necessary nor desired.

The desire is for clear, succinct pictorials, graphs, etc.

3 PERIOD FOR ACCEPTANCE OF OFFER

The Offeror agrees to hold the prices in its proposal firm for 180 calendar days from the date specified for receipt of proposal unless another time period is specified in an amendment to the RFP.

4 COMMUNICATIONS PRIOR TO CONTRACT AWARD

Offerors shall direct all communications to the attention of the Contracting Officer cited below in this RFP. Communications with the project officer or other officials may compromise the competitiveness of this acquisition and may result in cancellation of the requirement.

5 RELEASE OF INFORMATION

Contract selection and award information will be disclosed in accordance with regulations applicable to negotiated acquisitions.

Prompt written notice will be provided.

6 NOTICE TO OFFERORS REGARDING CLASSIFIED PROPOSALS

BEP does not currently anticipate that proposals will be classified. If you choose to submit a classified proposal, you must provide notification of your intent to submit a classified proposal to ariel.dillon@bep.gov.

7 SIGNATURE REQUIREMENTS

Each Offeror shall complete the appropriate sections of the SF1449 and return it with their proposal. All amendments issued under this RFP must also be signed and returned with the proposal. The SF1449 and all other documents must be signed by an official authorized to bind the Offeror.

8 PREPARATION COSTS

This RFP does not commit the government to pay for the preparation and submission of a proposal. The Contracting Officer is the only individual who can legally bind the Government to the expenditure of public funds in connection with this procurement.

9 REQUEST FOR CLARIFICATION

All requests for questions and/or clarifications related to the RFP shall be submitted via e-mail to ariel.dillon@bep.gov and brandy.idemudia@bep.gov All questions or requests for clarifications must be submitted in writing no later than 12:00 PM CST, May 16, 2024. The Offeror shall note in the email subject line the Request for Proposal, 2031ZA24Q00141 and “Request for Clarification.” Prospective offerors are cautioned against contacting Government technical personnel regarding this solicitation prior to award of this procurement. If such a contact occurs and is found to be prejudicial to competing offerors, the offeror making such a contact may be excluded from award consideration. Accordingly, all communications prior to award must be directed to Brandy Idemudia, Contracting Officer and Ariel Dillon, Contract Specialist.

When submitting questions and comments, please refer to the specific text of the RFP in the following format:

Subject: RFP No. 2031ZA24Q00141 Reference: RFP Section ______ , Paragraph(s) ____, Page(s) _______ .

Answers to questions will be provided to all offerors being solicited, giving due regard to the proper protection of proprietary information.

mailto:ariel.dillon@bep.gov.

mailto:ariel.dillon@bep.gov mailto:brandy.idemudia@bep.gov

10. Provision/Contract Clauses

Article Number Reference Text 52.204-7 52.204-7 System For Award Management (OCT 2018)

52.204-16 52.204-16 Commercial And Government Entity Code Reporting (AUG 2020)

52.204-18 52.204-18 Commercial And Government Entity Code Maintenance (AUG 2020)

52.215-1 52.215-1 Instructions To Offerors—Competitive Acquisition (NOV 2021)

52.222-24 52.222-24 Pre Award On-Site Equal Opportunity Compliance Evaluation (FEB 1999)

52.212-2 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

EVALUATION METHODOLOGY

A. PROPOSAL EVALUATION FACTORS/CRITERIA

Proposals received will be evaluated in accordance with the instructions contained in this section.

B. IDENTIFICATION OF EVALUATION FACTORS

A detailed and complete analysis of each Offeror’s proposal will be performed. The Government contemplates the award will be made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Tradeoffs are not permitted. Proposals are evaluated for acceptability but not ranked using non-cost/price factors.

Factor 1 – Technical Approach Factor 2 – Past Performance Factor 3 – Cost/Price

Factor 1 will be evaluated using an Acceptable or Unacceptable rating approach. The following ratings standards shall be used:

Rating Standards for Factor 1: Technical Approach

ACCEPTABLE UNACCEPTABLE

Proposal meets the requirements of the solicitation outlined in Sections 3.1, 3.2, 3.3, and 3.5.

Proposal does not meet the requirements of the solicitation outlined in Sections 3.1, 3.2, 3.3, and 3.5.

Factor 2 will be evaluated using an Acceptable, Unacceptable, or Neutral rating approach. The following ratings standards shall be used:

Rating Standards for Factor 2: Past Performance

Factor 3 will not be rated adjectivally or scored.

An Unacceptable rating for Factors 1 and 2 will result in the elimination of an Offeror’s proposal from consideration for award.

C. SOURCE SELECTION USING LOWEST-PRICED, TECHNICALLY ACCEPTABLE PROCESS

The proposal that provides the lowest price and is otherwise technically acceptable in all factors will be selected for award. To be considered technically acceptable, no technical factor in the proposal may be determined to be unacceptable. The failure of a proposal to meet any of the factors will result in a technically unacceptable rating and preclude award.

Offerors shall meet the requirements described in the performance criteria, as well as other solicitation requirements.

D. EVALUATION PROCESS

The evaluation process will be conducted in accordance with the Source Selection Plan (SSP), beginning with the release of the pre-solicitation notification and concluding with the debriefing of unsuccessful Offeror(s).

E. NOTIFICATION

A pre-solicitation notice will be issued via SAM.gov for 15 calendar days and the solicitation will be issued via SAM.gov for 30 calendar days after applicable reviews and approvals are completed.

F. QUESTIONS

The solicitation will describe procedures that allow for the Offerors to review the solicitation and ask questions up through an established deadline.

G. ANSWERS

The Government will provide all questions and their corresponding answers to all Offerors through the issuance of an amendment to the solicitation via SAM.gov.

H. PROPOSAL RECEIPT

All proposals will be submitted to the BEP Contract Specialist, Ariel Dillon and Contracting Officer, Brandy Idemudia, by no later than the established closing date and time for receipt of proposals. Proposals not received by the closing date and time will not be considered for award.

I. PROPOSAL OPENING

Proposals will be opened after the closing date and time specified in the solicitation. The Contract Specialist/Contracting Officer will perform an audit to ensure that proposals include all elements the solicitation requires. The cost/price volume will be properly abstracted and evaluated by the Contract Specialist and Contracting Officer. Offeror technical proposals deemed to be responsive will be forwarded to the SSET for the SSET’s evaluation.

J. EVALUATION OF PROPOSALS

ACCEPTABLE UNACCEPTABLE NEUTRAL

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

No recent/relevant past performance record is available, a meaningful assessment rating cannot be assigned

The evaluation process will be conducted and documented in accordance with the evaluation factors outlined in FAR 52.212-2 of the solicitation and this plan. The Government reserves the right to make award on initial offers. However, discussions may be required, if deemed necessary by the Contracting Officer.

K. TECHNICAL PROPOSAL EVALUATION

Each member of the SSET will review each Offeror's written technical proposal. Ratings, notes, comments, narrative discussion of strengths, weaknesses, and any deficiencies must be made within the individual evaluation forms, and not in the technical proposals.

The evaluators will not be allowed to perform any audio or video recordings of the evaluation process. When noting strengths, weaknesses, or deficiencies, the evaluator will not record observations in the evaluation form that may be categorized as inflammatory, biased, unfair, and should provide specific proposal references whenever possible. Evaluators should avoid presuming anything for or against the Offeror.

L. TECHNICAL PROPOSAL SSET OVERVIEW

Evaluation of Factor 1 – Technical Approach and 2– Past Performance, should be based strictly upon the contents of the technical proposal and not on personal knowledge of the Offeror's capability or performance (e.g., as an incumbent).

SSET members should know that each evaluation form completed must reflect an accurate and fair evaluation. Since each proposal must be evaluated against the evaluation criteria, and not in comparison against other proposals, evaluators must ensure their comments are consistent across proposals. For example, if one Offeror is given credit for a certain attribute, other Offerors whose proposal demonstrates the same attribute must be given the same credit. Consistency must be applied to both positive and negative comments across each and every proposal that features common attributes. Each SSET member’s evaluation form must stand on its own and be understood by other readers without any additional explanation or clarification. To avoid confusion, evaluators should cross out and initial any notes or evaluation form versions that no longer reflect the opinion delivered in their final product. Upon completion of the evaluation, draft evaluation forms will be destroyed.

Each SSET member shall assign an adjectival rating for each factor defined in the evaluation form, according to the criteria defined in FAR 52.212-2 of the solicitation. Furthermore, the SSET team will identify the strengths, weaknesses, deficiencies, and risks involved with each proposal received, and then assign an adjectival rating to each factor and subfactor. Each adjectival rating will be supported by a written discussion of the strengths, weaknesses, or other attributes that substantiates the evaluation rating. It is very important to provide an adequate narrative justification supporting findings. The SSET shall use the forms in Attachment 3.

FACTOR 1 – Technical Approach

The Technical Approach will be evaluated based on the following criteria:

Offeror shall provide a proposal to include a full description with specifications and capabilities of the proposed equipment. Equipment specification and capabilities must address all required specifications in the Statement of Work. Offeror shall also provide warranty information and delivery date for equipment. Brochures may be provided. However, brochures are not substitutes for not fully addressing the technical requirement. Failure to provide all specifications and equipment capabilities may deem the offer unacceptable and possible elimination from further consideration for contract award.

FACTOR 2 - PAST PERFORMANCE EVALUATION

Past performance will be evaluated to determine the Offeror’s performance relevancy for the subject solicitation. Past performance will be evaluated on how well the Offeror, as well as any proposed major subcontractors, performed the contracts/work referenced in the Offeror’s proposal. Past performance will also evaluate overall contract/work performance as it relates to quality, schedule, management, and cost control.

The Government will give consideration to relevant past performance over the past five (5) years. Relevant past performance is considered to be federal, state, and local government or commercial contracts/work performed or being performed that were/are similar in size, scope, and complexity in nature to the current acquisition. The Government shall make the determination as to the relevance of an Offeror’s past performance. Past Performance information shall be gathered from Government references identified by the Offeror.

The Government reserves the right to obtain past performance information from any and all sources including Contractor Performance Assessment Reporting System (CPARS) and sources outside the Government, regardless of whether such information has been referenced or provided by the Offeror. The Government also reserves the right to contact references and points of contact provided by the Offeror and otherwise verify statements and representations made in the Offeror’s proposal. The Government will determine which past performance data is most relevant. Past performance information obtained independently of the Offeror’s proposal may be more relevant than past performance information submitted by the Offeror. It is incumbent upon the Offeror to explain the relevance of the references provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of providing thorough and complete past performance source data rests with the Offerors.

In the case of an Offeror, together with any proposed major subcontractors, without a record of relevant past performance or past performance information is not available, a Neutral rating will be assigned to the Past Performance Factor.

FACTOR 3 - COST/PRICE PROPOSAL EVALUATION

The BEP Contract Specialist and Contracting Officer will conduct the evaluation of cost/price proposals. The principal basis for evaluating cost/price for award under this solicitation will be an evaluation of the fair and reasonableness of the Offeror’s proposal price in response to Section B, Supplies or Services and Prices/Costs. Cost/price proposals will be evaluated for completeness, accuracy, and reasonableness and to ensure that the Offerors understand the scope of the work included in the solicitation. Cost/price proposals will not be rated adjectivally or scored. The SSET will not have access to cost information during their evaluation. The Contracting Officer however, in consultation with the SSET may decide to make limited cost information available to corroborate certain information in either an Offeror’s technical or cost proposal. The cost/price evaluators will utilize appropriate price analysis techniques to determine the completeness and reasonableness of the proposals, to include: (1) comparison of competitive proposals, (2) comparison with Independent Government Cost Estimates, and (3) comparison with available market prices for the same or similar services. The cost/price that will be evaluated is the Offeror’s “total proposed cost/price.” As such, the Government will use any combination of the proposal analysis techniques stipulated under FAR Subpart 15.404 or FAR 13.106-3 to aid in the price evaluation process.

M. CONSENUS OF FINDINGS AND RANKINGS

Following completion of the individual technical and cost/price evaluations, the Contracting Officer will convene a “consensus meeting.”

At this meeting the Contracting Officer will identify any areas where outlier ratings exist and will encourage discussion of those areas to ensure that each member fully understands the issues and that members share their insights. In situations where one or more members decide to change their ratings on a certain factor based on this meeting, they will strike through their original rating, add the new rating, and write a brief narrative explanation as to how/why they decided to change their rating. Following completion of the consensus meeting, each member must sign his/her individual evaluation form and submit it to the Contracting Officer.

The SSET will gather the completed individual evaluation form (Attachment 3) for the Contracting Officer and will include each individual rating and supporting narrative statements into the final technical evaluation report. The SSET will generate its final report as follow:

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