Statement of Work (Drop Off Meals Individually Packed) HHC 42d ECAB.docx

STATEMENT OF WORK (SOW)

Drop Off Packaged Individual Meals

1.1 Scope. The contractor shall provide and deliver individually packaged meals to the New York Army National Guard (NYARNG) located at Camp Santiago 2P34+C5H, Mariano Colón, Salinas, Puerto Rico 00751 at the DFAC building 404 from 3-13 June.

1.2 Standards. This contract shall conform to all applicable Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry. Additionally, this contract shall conform to military regulations to include Army Regulation (AR) 30-22 Army Food Program dated 17 July 2019, AR 40-25 Nutrition Standards and Education dated 03 January 2017, Technical Bulletins (TB) MED 530 Tri-Service Food Code dated 01 March 2019 and TB MED 577 Sanitary Control and Surveillance of Field Water Supplies dated 01 May 2010. The Contractor shall correct work not meeting these standards at no additional cost to the Government.

1.3. Hours of Operation. NYARNG unit mission requirements will dictate food delivery times. For general planning purpose, normal delivery times will be as follows*

1.4. Service Locations. The Contractor must be able to service the location specified in the solicitation.

1.5. Meal Requirements.

Halal= (H), Kosher= (K), Vegetarian= (V), Gluten= (G), Non-Pork (NP)

1.5.3. Boxed Lunch Meal Requirement. 112 boxed lunch meals packaged for travel to be delivered on 13 June 2024 with the breakfast meal at 0600 on 13 June 2024.

1.6. Meal Composition.

1.6.1. The quality of the food shall be equivalent to commercially available prepared meal. The Contractor is responsible to provide the portion sizes from the approved 201st Regiment RTI 21 Day Menus attached to the solicitation. Purchase & Contracting office will provide the menu numbers to the Contractor at the time of solicitation.

1.6.2. The contractor shall provide all condiments (mayonnaise, mustard, ketchup, steak sauce, hot sauce, salad dressings, syrup, salt and pepper, etc.), individual containers, paper products to include, but not limited to plates, cups, napkins, etc. and shall include utensils and other expendables as necessary.

1.6.3. Each portion will include 115g to 225g Carbohydrate per meal per Soldier (10g of which is fiber) 23g to 45g Protein per meal per Soldier; 6g to 40g Fat per meal per Soldier to average 10% of total calorie per menu (at least 6g of which is omega fatty acid or linoleic acid; 3mg to 6mg of iron per meal per Soldier. Meals offered should not be less than 850 calorie per Soldier. (Carbohydrate 4 cal/g, Protein 4 cal/g, Fat 9 cal/g)

1.6.4. The contractor will ensure that food items are cooked/heated at the following minimum cooking temperatures:

1.7. Standards of Conduct. The contractor shall conform to specified professional standards and adhere to The Army Food Program food service standards and ServSafe sanitation standards (National Restaurant Association).

1.7.1. The Contractor shall ensure its contract employees follow food safety and sanitation standards outlined by the Army Food Program and ServSafe.

1.7.2. The Contractor will ensure that all Contractor personnel preparing or serving catered or boxed meals are 18 years or older and have a food handler’s permit as required by the County or State Health Department. The Contractor shall provide a copy of employee food handler permit to the supported unit or COR upon request.

1.7.3. Food shall be prepared, transported and maintained in accordance with Army Regulation 40-657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service dated 01/21/2005, and TB MED 530 Tri-Service Food Code dated 03/01/2019.

1.7.4. Food Service Establishments Health Inspection Ratings. All food service establishments shall meet and maintain the following minimum Health Code Requirements:

1.7.5. Inspection records and additional documentation shall be provided. Out of state caterers must show evidence that they are licensed in their states and are maintaining sanitary standards at least equivalent to regulations established by the NY Department of Health.

1.7.6. DoD Approved Food Sources. Contractors awarded the purchase order will be subject to an initial inspection audit. If required, the Contractor shall be listed in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement, in accordance to Army Regulation (AR) 40-657.

1.7.7. Failure to maintain a sanitary requirements and acceptable quality meals may be grounds for termination under the Default Clause of the contract.

1.7.8. In accordance with U.S. Army regulation TB MED 530, prepared food items will be marked with a time 4 hours past the point in time when the food is removed from hot holding and/or refrigeration. (i.e. packaged at 10:00 a.m., four hours past equals 2:00 p.m.).

1.7.9 The food will be served within the 4 hours from the point in time when the food is removed from temperature control. The food not consumed within the 4 hour limit will be discarded.

1.7.10. Based on TB MED 530, the Government estimates food preparation conducted at the contractor’s establishment must occur within a 60 mile radius of the delivery location. This allows for transfer of food to the Insolated Food Containers (0.5hrs), transportation to the delivery location (1.5hrs), preparation for service (0.5hrs), and service/serving (1.5hrs).

1.8. Meal Changes/Cancellations.

1.8.1. The government reserves the right to make changes to each call/order MINIMUM 48 hour notice for quantity changes.

1.8.2. The government reserves the right to change quantities of meals purchased during the period of performance. If this change is required, a modification will be generated by the Contracting Officer. The contractor shall not perform any work above the stated quantities authorized by the contracting office.

1.9. Access Control.

1.9.1 All persons requesting access to Army installations must have a legitimate purpose to access the installation under the terms of this contract, and must present a current valid Government (Federal, State, or Local) issued photographic identification card. All persons must present identification to any acting security personnel upon request at any installation access control point or during any point of occupation.

1.9.2. All contractor employees must carry proper photo identification with them at all times. The contractor must ensure compliance with all regulations and orders of the installation which may affect performance.

1.9.3. Unscheduled gate closures by Security Personnel may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. All vehicles are subject to search and inspection pursuant applicable regulations.

1.9.4. The contractor's employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

1.9.5. Any person requesting to bring a privately or commercially owned vehicle onto an Army installation must provide current documentation to show that the vehicle is properly registered with a Department of Motor Vehicles or a private vehicle leasing agency in the Continental United States (CONUS). Failure to provide proper documentation will result in denial of vehicular access to the installation. All vehicles will be subject to inspection by Army security personnel.

1.9.6. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee's installation driving privileges.

1.9.7. The contractor's employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. These employees should be escorted at all times. The inability of contractor employees or deliveries to gain proper access to an Army installation shall not constitute an excuse for nonperformance under this contract.

1.9.8. Contractors and contractor employees will be escorted at all times in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate prior with the COR and/or the facility security office for access when required. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted at all times in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.9.9. Contractor employees must not attempt access to any Soldier training or sleeping areas.

1.10. Parking.

1.10.1. Army installations shall allow only one contractor vehicle for loading and unloading specialty supplies and equipment incident to this contract.

1.10.2. Contractor must not park any vehicle closer than 50 feet to any building.

1.10.3. Contractor and contractor employee must park vehicles only in undesignated parking spaces. Contractor employees must not park overnight unless actively providing services.

2.1. Applicable Publications.

Publication (Chapter/Page)

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel Security Program (PSP)

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

AR 190-13

The Army Physical Security Program

DoD 5400.11 Department of Defense Privacy Program

DoD 5400.11-R Department of Defense Privacy Program

DoDD 8140.01 Cyberspace Workforce Management 08/11/2014 (Change 1:

07/31/2017)

DoD 8570.01-M Information Assurance Workforce Improvement Program

AR 25-2

Information Assurance

AR 530-1

Operations Security

DoD 5220.22-M National Industrial Security Program Operating Manual 02/28/2006 (Change 2: 05/18/2016)

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

ATTP 4-41 Army Field Feeding and Class I

2.2. Applicable Forms.

I-9 Employment Eligibility Verification

DD 441

Department of Defense Security Agreement

DD 250

Material Inspection and Receiving Report