Statement of Work .pdf

Performance Work Statement (PWS)

Corporal Michael J Crescenz Veterans Affair Medical Center Facility Wide Asbestos Survey and Asbestos Management Plan

I. Purpose

a. To maintain compliance VHA Directive 7714 and all other applicable federal, state, and local regulations regarding the identification, management, and control of hazards related to asbestos-containing materials (ACM) at The Corporal Michael J. Crescenz VA Medical Center (CMCVAMC).

b. To facilitate the development of a comprehensive building asbestos survey, Operations and Maintenance (O&M) plan that comply with all applicable federal, state, and local rules and regulations.

c. The contract is for a base year, plus four one-year option years.

II. Locations

a. Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) 3900 Woodland Avenue Philadelphia, PA 19104

Description: Provides inpatient and outpatient services for veterans in areas:

Emergency Department, Operating Rooms, Intensive Care Unit, Step down Units, Inpatient Units, Outpatient Clinics, Mental Health Services (inpatient/outpatient services), Food delivery, and Education.

b. Community Living Center 3461 Civic Center Blvd Philadelphia, PA 19104 Description: Houses full-time residents in a nursing home type setting and Administration Buildings.

III. Submittal & Notices

After contract award but prior to field work, the contractor shall meet with the CMCVAMC Technical Point of Contact (TPOC) and at that time submit the following:

a. Provide a proposed work plan for approval detailing the schedule of work for completion of the contract.

b. Copies of all licenses and certification cards for all employees who shall perform work on this project. Specific and current credentials for asbestos building inspectors, management planners must be provided as required by the EPA, State of Pennsylvania, and the City of Philadelphia.

c. A Safe Work Plan detailing safety policies, processes, and procedures to be used including an asbestos hazard prevention plan documenting training, PPE, procedures, and controls to ensure field work (sampling and labeling) does not create an asbestos hazard.

This plan is subject to the approval of the CMCVAMC TPOC prior to initiating field work.

d. Prior to start of project work, Contractor shall meet with the facility Safety Manager, and be briefed on facility safety and security procedures (e.g., response to fire alarm, lockout/ Tagout, confined space entry, electrical safety). Contractor is responsible at all times for ensuring that all personnel (including subcontractors working under this contract comply with all applicable local, state, federal and VA safety, health, environmental and security requirements and regulations. Contractor is responsible for assessing all potential hazards and is responsible for all labor and costs incurred required to complete the provided scope of work including but not limited to confined space entry.

(1) Please note that in some confined spaces and crawlspaces facilities staff have confirmed the presence of both asbestos and sewage hazards to be present or have been present in the past.

(2) Damaged friable asbestos thermal system insulation and debris have been found in these areas and in the soil.

(3) Active and previous sewage leaks have been observed in some of these areas as well by facility staff.

(4) The contractor will be responsible for developing, implementing, and carrying out a plan to ensure these areas are properly inspected under the guidelines of this scope of work and all applicable regulations.

e. The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Safety Data Sheets (SDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the TPOC and or the safety department. SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all SDS at the chemical storage site in a location accessible to CMCVAMC personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

IV. Contractor Qualifications & Requirements

a. All work performed by the contractor under the contract shall comply with all applicable VHA directives, public laws and statues including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this delivery order, including all applicable portions of the documents cited below and all other rules and regulations set forth by the governing entities listed below:

(1) VHA Directive 7714: Asbestos Management Program

(2) OSHA regulations including but not limited to 29 CFR 1926.1101 Asbestos

Regulations for the Construction Industry, 29 CFR 1910.134 Respiratory Protection Standard, and 29 CFR 1910.1001 Occupational Exposure to Asbestos, Tremolite Anthophyllite and Actinolite.

(3) Guidance for Controlling Asbestos-Containing Materials in Buildings, USEPA 560/5-85-024.

(4) EPA, Asbestos Hazard Emergency Response Act (AHERA) protocols.

(5) 40 CFR 61, Sub-part M, National Emission Standards for Hazardous Air

Pollutants (NESHAPS)

(6) Asbestos School Hazard Abatement Reauthorization Act (ASHARA)

(7) The City of Philadelphia & Air Management Services

(8) The State of Pennsylvania

(9) EPA and EPA Region 3

(10) NFPA Fire Life Safety

(11) Pennsylvania Department of Environmental Protection and all other applicable rules and regulations.

b. The Contractor shall obtain all necessary licenses, certifications, and/or permits required to perform the work.

c. The contractor agrees to utilize responsible, capable, employees in the performance of any task associated with this solicitation. The contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation as determined by the

TPOC.

d. The contractor shall perform survey activities in a manner that will protect the survey team, facility personnel and patients from exposure to asbestos fibers.

e. The contractor shall immediately notify the VA Safety Department of any imminent asbestos hazards encountered during the survey and notify the Safety Department of any areas where access should be limited, and signs erected immediately to warn of asbestos health risks.

f. In performance of this contract, the Contractor shall follow Medical Center safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. Contractor is responsible for the supervision of all the employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract.

Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

g. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the Contractor.

h. The Contractor shall ensure that the areas they perform work are kept clean and free from dirt and debris and clean all areas as needed.

i. The contractor shall attend a pre-survey meeting on the first day of on-site work activities with the Medical center TPOC to discuss and review the scope of work and performance criteria related to the scope of work including a site visit.

j. The contractor will provide weekly status updates to the TPOC. The contractor will also be required to attend meetings with facility staff as requested to provide status updates on progress.

k. Upon arrival at the station, the Contractor shall check in with TPOC or designee so that the VAMC Will be aware of the Contractor’s presence at the facility at all times.

l. The contractor will also maintain active communication with the assigned CMCVAMC TPOC throughout the duration of the contract to ensure the TPOC is aware of the contractor’s location at the facility as well as the overall progress of the project.

V. Licenses & Permits

a. It is expected that the Prime Contractor personnel engaged in the activities specified by this contract shall be also required to obtain and possess at their own expense all required certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions while performing work at the CMCVAMC that are required by the EPA, State of Pennsylvania, and the City of Philadelphia. Some certifications listed below may not be required by local regulations however they may be required by specific VHA Directives. These may include but not limited to the following:

(1) EPA-AHERA Asbestos Building Inspector

(2) Philadelphia Asbestos Building Inspector

(3) Asbestos Management Planner

(4) Pennsylvania Asbestos Building Inspector

(5) Pennsylvania Asbestos Management Planner

(6) Philadelphia Asbestos Investigator

(7) Philadelphia Asbestos Project Investigator

(8) Certified Industrial Hygienist (CIH)

(9) Certified Safety Professional (CSP)

(10) Certified Hazardous Materials Manager (CHMM)

b. The Contractor shall provide to the Technical Point of Contact (TPOC) documentation of relevant certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that persons beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid for the duration of all work where additional licenses or certifications are required.

VI. Medical Certification

a. Contractor shall provide written evidence and documentation upon request that all of its field employees who will be potentially exposed to asbestos during this project are:

(1) Enrolled in a medical surveillance program for asbestos disease which meets current OSHA requirements outlined in 29 CFR 1926.58

(2) Have been medically cleared within the past 12 calendar months to wear a negative pressure, air-purifying respirator

(3) Have been fit-tested within the past 6 calendar months in the same make and model of negative pressure, air-purifying respirator as may be utilized during this project.

b. Contractor will include documentation of all the above in the final report deliverables to the

CMCVAMC.

VII. Equipment and Materials

a. The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW) including but not limited all the labor, materials, equipment, personal protective equipment (PPE), and transportation necessary to conduct the survey.

b. The CMCVAMC shall not be responsible for supplying the contractor any tools, supplies, equipment, and any other resources to the contractor required to fulfill contractual obligations set forth in this contract.

c. All equipment and personal protective equipment used by contractor personnel shall be kept in a safe working condition, clean and sanitary with replacements provided as necessary to ensure cross-contamination does not occur.

VIII. General Performance Requirements

a. The contractor shall provide all required and necessary engineering and environmental technical services as well as equipment and supplies to complete a comprehensive AHERA asbestos re-inspection, review and update current baseline Asbestos Hazard Emergency Response Act Survey (Asbestos Baseline Survey), risk assessment, and inventory of asbestos-containing building materials at the Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) to ensure facility compliance with VHA Directive 7714 and all other applicable federal, state, and local regulations regarding the management of asbestos at the CMCVAMC.

b. Contractor shall conduct a comprehensive survey of the Corporal Michael J. Crescenz VA Medical Center Facility including all accessible areas of buildings 1, 2, 3, 5, 6, 8, 15, 16, 21, 28, 30, 31 and all other buildings and structures located at the CMCVAMC facility.

After the survey is complete the contractor will be responsible for generating an updated Baseline Asbestos Hazard Emergency Response Act Survey (Asbestos Baseline Survey) and a comprehensive plan for the management of asbestos as required by VHA Directive 7714.

c. The contractor shall perform a thorough review of all available building records to include drawings, specifications, past removal actions, inspection reports, industrial hygiene data, maintenance records, and reports/findings of independent asbestos surveys. The contractor shall document the presence or absence of ACM as indicated by the records review and revaluate during the course of this project to determine if the material has or has not been abated and document these findings accordingly in the final report.

Please note any existing documentation including asbestos surveys and previous sampling data provided are considered to be obsolete and shall be used “FOR REFERENCE ONLY” and shall not be included unless independently verified. If the contractor finds the any available survey data unreliable and or inaccurate they may choose to resample suspect asbestos containing materials in a manner consistent with current regulatory guidelines including VHA Directive 7714.

d. The contractor will survey each building and structure to identify, sample and test, all suspect asbestos containing materials that have not otherwise been determined to be asbestos containing or non-asbestos containing through independent laboratory analysis or previous sampling data and reports.

e. The survey will include an assessment of all suspect asbestos containing building materials in all buildings and structures at the including, but not limited to all roofing materials, caulks, sheetrock, joint compound, plaster, glazing, tile and mastics, and thermal system insulation. At the conclusion of this assessment this information will be used to generate a comprehensive Asbestos Baseline Report and Management Plan for all asbestos materials at the CMCVAMC to comply with VHA directive 7714.

f. For the purpose of this inspection, all typically suspect asbestos containing building materials shall be considered asbestos containing unless otherwise determined through laboratory analysis that they are asbestos free.

g. The VA’s TPOC with the Safety Department shall answer questions, escort and provide construction details, building schematics, past asbestos surveys, inspections, and related files as needed for reference. The TPOC and/or Safety Department will provide access to all building areas, as necessary. The CMCVAMC TPOC will ensure contract compliance through routine reviews of the contractor’s work, work products, and will field verify all required labeling meets the intent of the contract.

IX. Survey Requirements

a. This survey will include a thorough evaluation of all buildings for suspect asbestos containing materials in all accessible interior and exterior locations including but not limited to all crawlspaces, interstitial floors, tunnels, roofs, interior rooms, exterior facades, penthouses, pipe chases, vaults, plenums above ceilings, and all other accessible building spaces. Areas of the building that are not accessible at the time of the survey or otherwise not inspected are to be documented in the final report and all maps and drawings.

b. Bulk samples taken from all roof areas of any building or structure of the CMCVAMC must be overseen by a roofing contractor approved by the CMCVAMC to ensure all damage to facility roofing systems caused by sampling are repaired immediately. The contractor is to include these costs into their proposal.

c. The contractor will conduct a thorough evaluation of all crawlspaces, tunnels, interstitial floors and similar areas throughout the facility for the presence asbestos debris. In some areas this will require taking samples of soil to confirm the presence of asbestos containing debris in the soil.

d. The contractor shall collect all samples of suspected ACM in accordance with VHA Directive 7714, EPA, AHERA, NESHAP, State of Pennsylvania, the City of Philadelphia, and OSHA regulations and in a manner preventing airborne fiber exposure to the surveyor and facility personnel. Samples taken in occupied office spaces will be taken in locations that minimize the risk of potential exposure to occupants and visual impact of the resulting sample location. The contractor shall restore visible sample locations to a condition as close to original as possible. The contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection. The contractor shall mark sample locations, an exception to this are conspicuous sample locations within occupied areas. Records and descriptions of non-labeled occupied space samples will be provided.

The contractor shall photograph sample locations at the time of sample collection to aid in future identification of sampling location.

e. Where sampling is required of accessible suspect materials, inspectors shall utilize inconspicuous sample locations and employ methods least destructive to finished surfaces. All destructive samples require VA approval prior to performing task. Inspectors shall use non-destructive means for collecting samples whenever possible. Sampling frequencies, distance, etc., will comply with OSHA, EPA, and AHERA regulatory recommendations and guidelines.

f. Quantities of materials will be measured wherever practical to minimize the use of estimated material quantities in the final report.

g. The contractor shall perform asbestos survey work with accredited persons meeting the inspector training requirements of AHERA and all other Federal, State, and local requirements. Personnel conducting this asbestos survey will be EPA AHERA-certified asbestos building inspectors and possess all applicable state and local professional licenses and certifications required for asbestos surveys and assessments.

h. Samples of suspect asbestos-containing materials (ACM) will be collected in accordance with EPA Asbestos Hazard Emergency Response Act (AHERA) protocols in order to meet current U. S. Occupational Safety and Health Administration (OSHA), EPA and VA requirements. All confirmed asbestos containing materials will be grouped into AHERA material categories (i.e., Thermal System Insulation or TSI, Surfacing Materials or SM, and Miscellaneous Materials) and then sampled in accordance with AHERA protocol.

i. The contractor will ensure all bulk samples are submitted under full chain-of-custody to an EPA accredited analytical laboratory for analysis. All laboratories used for analysis of bulk samples will be NVLAP-Accredited. Initial analysis will be performed with polarized light microscopy (PLM) with dispersion staining in accordance with EPA Interim Method of the Determination of Asbestos in Bulk Insulation Samples, EPA-600/M4-82-020.

j. Laboratories employed for identification of asbestos in bulk samples must participate in the National Institute of Standards and Technology (NIST), National Voluntary Accreditation Program (NVLAP) and prove current proficiency and current accreditation for asbestos identification by polarized light microscopy and all other work performed under this contract. Note for the purposes of this contract, any asbestos identified in a bulk sample equal to or above trace quantities shall be reported as “Positive- Asbestos Containing Material”. Laboratories must have the ability to “point count” asbestos samples that contain 10% or less asbestos.

k. The facility reserves to review and approve or deny all laboratories used throughout the course of this contract to ensure all laboratories used are qualified. If the TPOC determines a lab as unqualified the facility reserves the right to

l. Sample costs shall be quoted on a per sample basis. The number of samples required shall be based on the number of previously suspect materials not sampled and the number of negative or positive materials that require re-sampling. The Medical Center

TPOC shall be consulted on the number of samples to be submitted for analysis.

m. PLM results ranging from less than one percent to ten percent may require additional analysis such as transmission electron microscopy (TEM). Therefore, the Contractor will make arrangements with the laboratory to retain such samples in the event that additional analysis is requested. Samples shall be retained by the laboratory for at least ninety days in the event that reanalysis of any samples is required as determined by the contractor or CMCVAMC staff.

n. The contractor may implement a stop at first positive strategy of analysis to conserve limited funding resources.

o. All asbestos bulk samples that are determined to be less then 1% asbestos through PLM analysis will be reanalyzed utilizing either point counting methodologies or TEM analysis by an accredited laboratory to confirm asbestos content.

p. Whenever possible asbestos bulk samples will not be composited into one sample. For example, all joint compound and sheetrock shall be sampled and analyzed individually.

q. Throughout the period of performance of this contract the contractor may be requested to review, inspect, and sample any suspect asbestos containing materials that are discovered after the initial inspection that are not otherwise identified on the final report as being determined as asbestos free. The contractor will be responsible for confirming if this material is asbestos containing and updating the final report and management plan accordingly.

r. The contractor will be responsible for documenting all asbestos abatements and updating all reports and documentation accordingly including the final report and asbestos management plan.

X. Inspection/Sampling/Evaluation Procedure

a. Inspect all areas to locate and identify suspected asbestos containing building materials and categorize the homogeneous areas.

b. Determine the condition (friability) of all suspected ACBM.

c. Record the assessment of friable material into categories of damaged, significantly damaged, or no damage as defined by Federal Register 40 CFR 763.83.

d. Report the ACBM location, quantity, and status as well as requirements for labeling and training to comply with OSHA.

e. For each suspect homogeneous area, collect bulk samples for analysis in accordance with

40 CFR 763.83 and OSHA 29 CFR 1910.1001. Inventory the locations of the homogeneous areas where samples were collected indicating the exact sample location.

Narrative description and photographic evidence of each asbestos HA is required.

f. Sample costs shall be quoted on a per sample basis. The number of samples required will be based on the number of homogeneous areas, contractor experience and the representative contractor will consult with contractual representative on number and type of samples taken. Some materials may be presumed to contain asbestos in accordance with AHERA/ASHARA.

g. Identify the appropriate management action to protect the health and safety of the building occupants.

h. For each suspect material, collect bulk samples for analysis in accordance with VHA Directive 7714, 40 CFR 763.83, OSHA 29 CFR 1910.1001 and all other applicable regulations.

XI. Reinspection

a. Any follow-up inspections or surveys of suspect asbestos containing materials required because they were not identified/missed by the contractor in the initial full building survey report will be conducted at the expense of the contractor. If necessary, the TPOC will provide in writing areas to not be sampled/surveyed in the initial full building survey report.

These areas may be sampled at a later date as identified by the TPOC and billed at the contracted rate. Any locations in which the TPOC instructed the contractor to not survey shall be listed in the final report as a limitation/exception at time of survey. All asbestos sampling required of any materials, as listed in this section, will be invoiced under CLIN 0002, 1002, 2002, 3002, 4002, as applicable.

XII. Asbestos Containing Materials Labeling

a. Throughout the inspection the contractor will be responsible for removing all asbestos signage and labels throughout the facility that either are no longer compliant with current rules and regulations or are no longer in good condition. Contractor will ensure new asbestos signs and labels are installed in all required locations and on all asbestos containing materials as required by OSHA and all other federal, state, local guidelines as well as VHA directive 7714.

b. The contractor shall follow Class IV OSHA procedures (29CFR 1926.1101) and label all existing, exposed, accessible ACM if not already identified with labels conforming current regulatory requirements, every six (6) feet of accessible thermal system insulation (TSI) containing asbestos, and every visible side of tanks and other surfacing asbestos containing material. Surfacing and miscellaneous materials may be identified with posted placards identifying the presence of the ACM such as in housekeeping closets for ACM floor tile when authorized by the Contracting Officers Representative (TPOC). Labels must be of such quality and adhered in such a manner that that they can be expected to remain adhered and readable for 20 years.

c. If not appropriately identified, the contractor shall attach asbestos danger labels to accessible ACBM as indicated above using Class IV asbestos procedures, since labeling shall have potential for incidental asbestos exposure. Comply with OSHA 26CFR1910.1001 Class IV procedures during application of asbestos labels. TSI must be cleaned with high efficiency particulate air (HEPA) vacuums prior to warning label application. Sample locations must be clearly identified with a sample number and damage repaired at the time of sampling.

d. The contractor shall install OSHA compliant asbestos warning signs on all interior/exterior doorways leading into all mechanical spaces that contain asbestos-containing material using a vinyl engraved sign.

XIII. Final Report & Deliverables

a. Following completion of the field survey and analysis of samples, a survey report shall be prepared. The survey and report will include information from all accessible areas of all buildings and structures at the CMCVAMC and include information on all suspect asbestos containing materials identified.

b. The survey report and inventory will detail the findings of all surveyed and sampled building materials and homogeneous areas categorized by locations, asbestos content, quantity of asbestos Homogeneous areas, condition of Homogeneous areas, friability and risk of occupant exposure to existing asbestos materials, and cost estimates and priorities for damaged or compromised asbestos and suspect debris.

c. Final report will be separated into separate sections by building containing the following information from a single building:

(1) An introduction including a brief description of the buildings description and age, the protocol followed to conduct the survey, findings and recommendations.

(2) Contractor employee names, company, and copies of all applicable licenses and certifications including inspector asbestos building Inspector, management planner, certified industrial hygienist, Philadelphia asbestos investigator, Pennsylvania building inspector, and project designer.

(3) Copies Asbestos sampling forms including all field generated datasheets and paperwork

(4) All homogenous areas shall be photographed. Color photos shall be incorporated into the finished survey and photos shall be labeled as to homogenous area (by sample number), location, and type of material.

(5) Copies of all original laboratory issued analytical results

(6) Risk assessment forms

(7) Mean cost estimates shall be provided for the remediation of all ACM hazards identified using the current year pricing.

(8) Lab identity, contact information, results, and COAs

(9) The contractor will be required to generate annotated cad drawings showing the location of all confirmed or assumed asbestos containing materials, homogeneous areas, sample locations, areas that were not accessible or otherwise not inspected, and locations where inspectors observed damaged asbestos materials.

d. Contractor shall provide a minimum of one (3) hard copies, and two (2) electronic (CD Roms) that will include a copy of all report files including all pdf report files, excel workbooks, access data tables, word files, photos, contractor licenses and certifications, field sheets, laboratory results and COA’s, drawings, cad files separated, and all other related files associated with this project. Final reports will be separated by building. All digital files will all be separated by building with each having its individual building folder.

e. Copies of all required licenses and certifications required for all employees working on this project including written evidence of current AHERA accreditations including Building Inspector, Management Planner and/or Project Designer as well as all licenses required by the state of Pennsylvania and the City of Philadelphia will be included in final report.

f. The Contractor’s inspectors will use unique material location identifiers (using information such as building number, floor, number, room number, compass direction, room surface and material description) to describe material locations in the facility.

g. A tabular listing of all suspect asbestos containing materials determined including, asbestos content determination, asbestos concentration, asbestos type (if asbestos containing), quantities for each material, condition, and location.

h. The tabular listing will contain, at a minimum Building Number, Floor, Room Number, asbestos category, quantity, a numerical priority ranking, condition, potential for damage, potential for human exposure, drawing number and photo ID (as applicable). All locations will be indicated on the CAD drawings.

i. Data tables containing information regarding quantities, types and locations of ACM, as well as a hazard ranking, recommended response action and associated cost estimate for implementation of those response actions. Data tables should be in Microsoft Excel format

j. The Result Section of the report will include a description of the physical condition of the material in question at each assessed site that is appropriate to the survey item (e.g., AHERA categories “Good”, “Damaged” or “Significantly Damaged” in the case of friable ACM). Digital photos will be used where they help the reader to understand an aspect of the material in questions. The Results Section of the report will be provided in a spreadsheet format including as a minimum thumbnail digital pictures, location, type, condition, quantity, and comments.

k. The tabular inventory will be provided in an Excel spreadsheet or Access database with report templates that can identify ACM and quantity by building, room, material type, material category, numerical priority ranking, condition, potential for damage, potential for human exposure and drawing number. Report and management plans shall include at a minimum an introduction, details, summary, attachments and all narratives in Microsoft Word as well as PDF versions. Microsoft Word should be used for all text reports, MS Excel for all spreadsheets and MS Access for all databases.

l. The survey final report will include a consistent and effective program for managing Asbestos Containing Materials in accordance with VHA Directive 7714 and all other applicable federal, state, and local rules and regulations including but not limited to the Asbestos Hazard Emergency Response Act (AHERA), National Emission Standard for Hazardous Air Pollutants (NESHAPS) requirements. The final survey results will provide a means of planning repairs, renovations, and demolition projects, prioritizing health risks and planning to respond to emergency situations. Assessments under this scope include identification, sampling and analysis of suspect ACMs from both the interior and exterior of VA facilities. ACM survey results will specify the type (both friable and non-friable materials) and the quantity of ACMs in either linear or square ft., as appropriate, and specify existing health risks using AHERA protocols If this information is not available from previously performed assessments, then the need for its collection will be evaluated on a case by case basis, and collected appropriately.

m. The survey report and inventory shall detail the findings of all surveyed and sampled building material categorized by locations, asbestos content, quantity of asbestos, homogenous materials, functional spaces, condition, friability and risk of occupant exposure to existing asbestos materials, and cost estimates and priorities for damaged or compromised asbestos and suspect debris.

n. All final deliverables for this project including asbestos inventory, survey report, risk assessments, recommendations, operations and maintenance plan and all other deliverables shall be reviewed and certified accurate by a Management Planner, accredited Building Inspector certified by the EPA, the States of Pennsylvania and the City of Philadelphia, and a Certified Industrial Hygienist.

o. All final deliverables for this project including asbestos inventory, survey report, risk assessments, recommendations, operations and maintenance plan and all other deliverables shall be reviewed and certified accurate by a Certified Industrial Hygienist.

p. All reports and deliverables will be completed and submitted to the TPOC within two weeks of completion of all required field work.

XIV. Operations & Management Plan

a. The contractor will be responsible for the preparation of a written Asbestos Operations and Maintenance plan that identifies and lists the specific locations and tasks that require controls including engineering, administrative, work practices, inspections, and PPE compliant with VHA Directive 7714.

b. The report will include recommendations for Asbestos Operations and Maintenance to include but not limited to cleanup, repair and management to minimize risk to occupants, procedures for maintaining existing asbestos at the CMCVAMC and fulfilling OSHA asbestos notification requirements required for building occupants.

c. The Conclusion Section of the report will explain how and why the response action recommendations of the report were determined and prioritized.

d. All ACM identified in the Facility Asbestos O&M Plan as per VHA Directive 7714 will undergo inspection and periodic surveillance every 6 months. When ACM is found to be damaged or friable during periodic condition assessments, management actions will be determined and carried out in accordance with federal (EPA, OSHA), state, and local requirements. Contractor will update all asbestos containing materials databases for changes in status including both removal and condition and reissue to the TPOC.

XV. Emergency Telephone Numbers

a. The Contractor shall provide the TPOC cellular numbers for all contracted parties completing onsite work under this SOW, in order to summon assistance in case an emergency develops. This information shall be provided in writing to the TPOC, prior to the start of work date.

XVI. Asbestos Waste Disposal & Decontamination

a. Emissions, releases, or spills of asbestos created by the contractor during the course of this work shall be remedied and resourced by the contractor and mitigated in accordance with federal and state asbestos regulations.

b. Contractor shall be responsible for the proper disposal of all asbestos waste generated during the course of the contract services, to include the laboratory work. Waste disposal records must be provided to the CMCVAMC TPOC.

c. Only an authorized disposal sites shall be used in accordance with regulatory requirements of NESHAP and EPA, if required.

d. The contractor shall provide all transportation and disposal manifests and any other documentation related to the disposal of asbestos containing materials generated during the contractors fulfillment of obligations set forth in this contract.

e. The contractor shall be responsible for the cost of decontamination of any areas that become contaminated as a direct result of their activity as described above.

f. Disputed circumstances shall be resolved by the Contracting Officer.

XVII. Hours of Work

a. Work required in the performance of this contract shall be conducted during the hours as outlined below:

b. Contractors completing the field surveys at the CMCVAMC facility can be performed on 2nd Shift (04:00 PM – 12:00 AM). The contractor will work with the safety department to establish a survey strategy that will minimize impact to facility operations.

c. The contractor must both coordinate their sampling strategy with the TPOC by email to ensure CMCVAMC staff know who and where the contractor will be working on a daily basis.

d. Maintenance requiring equipment operational "shut-down" will be performed during non-administrative working hours unless otherwise authorized in writing by the TPOC or the Safety Department.

XVIII. Airborne Dust Control During Field Work

a. Generation of dust is of major concern within the medical center. Where operations involve the generation of dust, all efforts will be directed at eliminating airborne generated dust associated with construction.

b. The Infection Control staff will work to assist the TPOC in identifying and specifying all infectious control requirements that will be in effect and required during the construction activities. This includes completion of an anticipated Infection Control Risk Assessment (ICRA) permit. ICRA permit must be signed by all parties and posted at each entrance to the construction site before any work can commence.

c. Contractor is required to have a permanent manometer installed at the entrance of each construction site to validate to CMCMC that the contractor is maintaining negative pressure of the Contractors’ construction site to the medical center. Manometer is required to have real time continuous display. Display required to alarm visually when out of compliance. Display will provide data storage with download capability for the contractor to validate compliance to TPOC with ICRA approved permit. Contractor is required to provide power and data to this manometer as part of the contract.

d. All employees of contractor and subcontractors are required to have Infection Control Risk Assessment (ICRA) 8-hour Certification Class. The ICRA 8-hour course is an awareness training class covering basic procedures and policies to reduce infection contamination, communication and documentation necessary for the topic and the various responsibilities to ensure facility construction meets the organization’s contamination protocols.

Contractor will submit these certificates of compliance within 30 days of project commencement for each employee and employee of all subcontractors.

XIX. Laboratory

a. Submit proof of AIHA and NVLAP accreditation for all laboratories used by the contractor(s). Submit the names, addresses, and telephone numbers of the laboratories together with certification that personnel counting asbestos samples have been judged proficient by successful participation in the NIOSH Proficiency Analytical Testing Program (PAT). The contractor(s) shall provide the results of the most recent three quarterly tests for the PAT program. Also, the contractor(s) shall provide quarterly PAT program results for future tests within two weeks after receipt of test results. The contractor(s) shall provide a copy of the QA/QC program for on-site asbestos analysis.

b. All laboratories used must be approved by the American Industrial Hygiene Association (AIHA) and on their list of accredited laboratories, http://www.aiha.org. If a laboratory were to lose its accreditation, then another accredited laboratory must be utilized and the TPOC shall be notified immediately.

c. If the Contractor performs asbestos counting using phased contrast microscopy onsite, the Contractor shall be deemed proficient for asbestos analysis by the AIHA Industrial Hygiene Proficiency Analytical Testing Program and or the Asbestos Analyst Registry

(AAR).

d. The government reserves the right to approve all laboratories used throughout the duration of this contract or request specific AIHA/NVLAP accredited laboratories to be used for specific projects.

http://www.aiha.org/