Statement of Work.pdf

1 Updated in compliance with the President’s Executive Order entitled Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government.

Federal Bureau of Prisons Central Office, Washington, D.C.

Executive Leadership Training for Women Facilities Statement of Work

1.0 Introduction and Purpose

1.1 Introduction

The Federal Bureau of Prisons (FBOP) is an agency of the Department of Justice (DOJ). It consists of 122 institutions throughout the United States, including Hawaii and Puerto Rico;

six regional offices, Central Office (Headquarters), two staff training centers, and 23 Residential Reentry Management offices.

The FBOP is responsible for the custody and care of approximately 158,000 federally incarcerated individuals.

Approximately 91 percent of these individuals are confined in FBOP-operated facilities, while the remainder are confined in community-based facilities and local jails.

The FBOP’s Women and Special Populations Branch (WASPB), one of the six branches of the Reentry Services Division (RSD), acts as the agency’s primary source for subject matter expertise on six distinct populations. The WASPB is involved in national policy development, identifying, tracking, and providing evidence-based services to these populations within the FBOP. More information about the agency can be found on the FBOP’s public website, www.bop.gov.

The Federal Bureau of Prisons incarcerates approximately 12,000 incarcerated women across 28 federal prisons. This represents about 7% of the total federal incarcerated population. These incarcerated women are distributed among various facilities, including pre-trial centers, county jails, local jails, and residential reentry centers.

Despite this seemingly small percentage, it is essential to recognize that many correctional facilities were originally designed for incarcerated males. Consequently, women often find themselves in environments that may not fully address their unique needs. Additionally, 90% of incarcerated women have experienced trauma in their past, which further complicates their situation. Unfortunately, communication within these facilities often fails to consider this traumatic history, leading to re-traumatization and re-victimization.

http://www.bop.gov/

1.2 Purpose

The purpose of this Statement of Work (SOW) is to outline the scope and expectations for a contractor who will provide specialized training to newly appointed executive leadership within FBOP correctional facilities exclusively housing women.

This solicitation will align with the Federal Bureau of Prisons (FBOP) Program Statement 5200.09 CN-1 Female Offender Manual.

The official document is available electronically at www.bop.gov

2.0 Scope of Work

Executive Employee Trauma-Informed and Women Specific Training

Develop and deliver a comprehensive trauma-informed training program that is responsive to women’s needs for executive leadership. This will include the design of a customized curriculum that addresses principles that are designed for incarcerated women and trauma-informed in correctional communication and management leadership strategies. This customized curriculum will include but is not limited to understanding woman-specific communication dynamics, recognizing trauma triggers and responses, effective communication strategies for supporting trauma survivors, and creating a safe environment.

Facilitate engaging and interactive training sessions for institutional executive leaders. These sessions may include workshops, role-playing exercises, case studies, and group discussions.

Ensure that all content of the curriculum is evidence-based and recognizes incarcerated women's unique needs and experiences.

Incorporate trauma-informed communication techniques to promote a safe and supportive environment for employees and the incarcerated population.

Training will be provided once per fiscal year.

2.1 Functional Requirements and Tasks

2.1.1 Executive Employee Trauma-Informed and Women Specific

Training

The specialized training curriculum for executive leadership will cover the following key areas:

• Understanding Responsiveness to the Needs of Women1:

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Recognize the impact of sex on correctional practices.

Tailor policies and procedures to meet the needs of women.

• Trauma-Informed Communication:

Develop techniques for interacting with trauma-affected individuals and creating a safe space for disclosure and healing.

• Trauma-Informed Leadership Strategies:

Empower executive leadership to champion women specific and trauma-informed practices. Promote change within the organization.

• Build a Culture of Safety

Recognize the importance of establishing an institution with clear boundaries to ensure respectful and appropriate interactions between employees and incarcerated individuals. Building a safe culture by utilizing healthy boundaries contributes to an environment that prevents harmful behaviors and promotes mutual respect, emphasizes empathy, cultural competence, and restorative practices.

• Sexual Safety of Incarcerated Population

Ensure strict adherence to the Prison Rape Elimination Act (PREA) and ensure that all employees have a comprehensive understanding of its provisions. Recognizing the importance of healthy boundaries, respectful interactions, and prevention strategies, as well as how to promote empathy when dealing with different populations.

• Data-Informed Leadership

Understand the practice of using data to inform leadership decisions within the institution. Learn techniques to use data to enhance decision-making, improve best practice outcomes, and better serve employees and the incarcerated population.

• Cultural Considerations and Special Populations:

Identify the importance of understanding and managing special populations with cultural considerations. These special populations encompass a wide range, including but not limited to people with disabilities, veterans, pregnant women, and aging women.

The curriculum modules will include detailed lesson plans with all supporting materials and resources. The curriculum must be submitted to the FBOP a minimum of four months before the date of the initial Executive Leadership training. The FBOP will have final approval of the training curriculum. During the contract, it may be necessary to update and adjust training topics. This will be accomplished through collaboration between the FBOP and the contractor.

Each participant will receive FBOP furnished takeaway materials (printed and/or electronic) from the session, including additional materials generated by the trainers. These materials will focus on working with incarcerated women and managing institutions that house women and special populations. The content will incorporate the most up-to-date community standards of care for trauma-informed services that are responsive to women’s needs and program delivery.

2.1.2 Technical Assistance

The contractor shall provide ongoing consultation with the FBOP with any issues, challenges, or new requests that may arise or develop during the work above.

2.2. Qualifications/Minimum Technical Requirement

The contractor must identify the individual(s) performing these services under any subsequent contract award. The contractor must provide proof that their candidate(s) meet all qualifications. The candidate(s)'s name and qualifications must be submitted at the time the quote is submitted. Contractors must submit with their quote a resume, and photocopies of documents evidencing education, training, and experience.

Professional employees shall only perform those duties for which their position, certification, and degree dictates.

• Employees must be approved by the FBOP before providing services.

• The contractor shall hire key personnel to be approved by the FBOP to meet Statement of Work (SOW) requirements.

• The contractor will identify the key personnel by name, position, and responsibility.

• The contractor will staff all key personnel positions throughout the performance of the contract.

• The contractor will notify the FBOP in writing if any key personnel vacate a position permanently and indicate when an equivalent replacement will be made. The replacement staff must be equivalent in credentials and experience. The notification to the FBOP will occur within three calendar days of the vacancy.

• The contractor must demonstrate experience, knowledge, and expertise with the following: advocacy for justice-involved women and/or their families, incarcerated women populations, treatment approaches used for victims of abuse and the potential ensuing trauma, and cognitive-behavioral interventions. This must have been gained on the national and/or international levels. The contractor will demonstrate this through evidence of publications they have authored or about their programming/initiatives, and evidence of training executive leadership of correctional agencies on the state, national or international level on these topics.

• The contractor shall possess the necessary skills, abilities, and credentials to provide specific and trauma-informed training, including developing curricula focused on trauma and paths leading to incarceration.

• The contractor must have experience and knowledge of the FBOP programs and policies, and implementation of the Prison Rape Elimination Act (PREA) standards.

• The contractor must demonstrate experience training high-level employees, such as Associate Wardens, Wardens, Regional Deputy Directors, Assistant Directors, etc.

2.3 Post-Award Conference

The contractor shall attend a post-award conference with the designated FBOP Contracting Officer and COR no later than 30 days after the date of the contract award. The purpose of the conference is to discuss the technical and contracting objectives of this contract and review the contractor’s draft project plan. The Post-Award Conference will occur virtually.

2.4 Project Plan

The contractor shall provide a draft project plan at the Post- Award Conference for FBOP review and comment. The contractor shall provide a final Project Plan to the COR within 30 business days of the Post-Award Conference. The COR will review the final Project Plan before acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the final Project Plan is acceptable, the COR will send an e-mail to the Contractor notifying them the final Project Plan has been accepted.

2.5 Progress Reports

The contractor shall provide a monthly progress report to the COR via electronic mail. This report shall include a summary of all contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted, and any Contractor concerns or recommendations for the previous reporting period.

2.6 Furnished Resources

The FBOP will provide the workspace, laptops, and supplies necessary to perform the on-site portion of contractor services required in this contract unless specifically stated otherwise in this work statement.

3.0 Deliverables

The contractor must provide the FBOP with program material to include but not limited to the following resources:

• Training materials (presentation slides, handouts, etc.)

• Training activities

• Training evaluations

• Resource and Information guide for training participants

The contractor will provide progress updates to the COR or designated FBOP employee per the schedule listed below:

Item Format SOW Reference Description Due Date

0001 N/A 2.3 Post-Award conference

30 business days post-award

0002 MS Word 2.4 Draft Project Plan for Executive Leadership training.

30 business days after the Post-Award Conference

0003 MS Word 2.5 Monthly Progress Report-Status report of completed work during the previous 30 days and subsequent 30 days. This report

Monthly, within 4 business days after the end of the month

4.0 Payment Schedules/Invoices

The contractor will provide an itemized invoice for all services rendered monthly as verified by the COR. Itemized invoices will include: the specific deliverable accomplished; the hours associated with the tasks associated with the project team member; and a description of the work performed with sufficient detail for the COR to review. The contractor will submit invoices and deliverables via e-mail to the Bureau of Prisons Central Office Business Office (BOP-ADM-Businessoffice-

Item Format SOW Reference Description Due Date will be provided by email to the COR. This report will also identify any foreseeable or unresolved issues.

0004 MS

Word, PPT

2.0 The contractor

shall conduct Executive Leadership Training for Women Facilities onsite at MSTC or online if travel is not approved.

One session per fiscal year.

FBOP will provide the dates of the session a minimum of three(3) months in advance.

0005 MS Word 2.0 The contractor will ensure the completion of training evaluations from participants following every training session.

Evaluations shall be completed on the last day of every training.

A copy of the evaluations shall be submitted to WASPB via hard copy or email within one business day after the last day of the training session.

mailto:BOP-ADM-Businessoffice-S@bop.gov

S@bop.gov) and the COR (BOP-RSD-WASPBranch-S@bop.gov) Payments will be made to the contract for work completed in the prior month. Final payment during the year will be made to the contractor after the review of all deliverables is completed with no identified issues.

5.0 Program Evaluation

The contractor will develop the curricula incorporating the identified project components and key requirements identified in Sections 1.2, 2.1.1, and 2.1.3 of this SOW. Adjustments to the training curriculum can be made based on feedback and emerging needs.

The contractor will work with the COR to ensure all components needed for the training curriculum are completed 90 days prior to the initial training date.

6.0 Period of Performance

The period of performance for this contract shall be one (1) year, with the option to renew for four (4) years. This includes curriculum development, training of institutional executive leadership. The FBOP anticipates the overall engagement of this contract to begin before the end of Fiscal Year 2026. Upon the award of the contract, the COR will host a mandatory preliminary meeting for initial introductions of involved parties. This meeting may be held virtually.

7.0 Place of Performance

The training for newly appointed executive leadership is to be performed at the FBOP’s Management & Specialty Training Center (MSTC), 11900 East Cornell Avenue. Aurora, CO 80014.

In the event of unavailability of funding for participants' travel, an alternative approach to conducting the training may be needed (via VTC or online).

8.0 Security and Clearance Requirements

As it becomes necessary for a contractor to enter a secure FBOP facility, all required contractor personnel shall have personnel security clearances consistent with the Homeland Security Presidential Directive 12 (HSPD 12) for the highest level of information processed by the system(s) they use. The provisions mailto:BOP-ADM-Businessoffice-S@bop.gov mailto:BOP-RSD-WASPBranch-S@bop.gov of Department of Justice Order DOJ 1700.01, “Contractor Security Requirements”, Federal Bureau of Prisons Information Security Program Statement 1237.16, and the Federal Bureau of Prisons Human Resource Management Manual 3000.03 shall be followed to determine appropriate security clearance levels. The contractor will follow the DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF

PRISONS (JUNE 2004).

Contractor security clearances, including the submission of security clearance forms, etc., shall be coordinated with the Technical Point of Contact (TPOC) before the contract employee arrives at the FBOP institution or MSTC. As determined by the TPOC and/or Human Resource Security Specialist, clearances may require one or all of the following:

• National Crime Information Center (NCIC) check

• DOJ-99 (name check)

• FD-258 (fingerprint check)

• Law Enforcement Agency checks

• Vouchering of Employers over the past five years

• Resume/Personal Qualifications

• OPM-329-A (Authority for Release of Information)

• NACI check (if applicable)

• Urinalysis Test (for detection of marijuana and other drug usage)

Note: If it is determined that a urinalysis (U/A) is required, it will be administered at the closest FBOP site. If a test is positive for drug usage, the assigned individual(s) shall be excluded from the performance of work for this requirement, and subject to the same security requirements, the contractor shall provide acceptable replacement staff.

The contractor shall employ effective safeguards and security controls to ensure information associated with the work is protected from loss, damage, computer viruses, or other destructive incidents. The safeguards employed should ensure that materials and services are secured in a manner that prevents tampering, sabotage, or other means of deliberate alteration. This provision applies to all FBOP information resources while under the control of the contractor. As referenced in the FBOP Policy Statement 1237.13, Information Security Programs, the contractor, while controlling FBOP information assets, shall implement necessary safeguards, including administrative, physical, and personnel controls as outlined in said policy.

DOJ 2640.2F: The Department of Justice does not permit the use of non-U.S. citizens in the performance of this contract or commitment for any position involving access to or development of any DOJ IT systems. By signing the contract document or beginning performance, the contractor agrees to this restriction.

9.0 Project Management and Coordination:

The FBOP will appoint a COR for this project. The COR is responsible for receiving all deliverables; inspecting and accepting the services provided for this requirement per the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort; fills in details or otherwise serves to accomplish the contractual scope of work; evaluates performance; and certifies all invoices/vouchers for acceptance of the services furnished for payment before forwarding the original invoice to the payment office and a copy to the contracting officer.

The COR does not have the authority to alter the contractor's obligations under the contract action, direct changes that fall within the change clause, and/or modify any of the expressed terms, conditions, specifications, or costs of this agreement.

If, because of technical discussions, it is desirable to alter/change the contractual obligations or requirements, the Contracting Officer shall issue such changes in writing under signature.

The contractor will provide a Project Manager and contact information. The Project Manager will lead the overall execution of the activities in this SOW, including providing oversight of any tasks required by the SOW. The Project Manager will serve as the primary liaison between the Government and the contractor.

Additionally, the Project Manager shall ensure that:

• All contractor staff are knowledgeable regarding SOW requirements.

• All staff are highly qualified/efficient and capable of completing various tasks related to the SOW.

All issues related to the project are communicated to and coordinated with the COR.