Statement of Work.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Title USDA-WRRC Quarantine HVAC Replacement

USDA-ARS

Western Regional Research Center 800 Buchanan Street.

Albany, CA 94710 Feb 12, 2026

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Title: USDA-WRRC Quarantine HVAC Replacement

b. Project Location:

Western Regional Research Service 800 Buchanan Street Albany, CA 94710

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

Josh Dobereiner USDA-ARS-AFM-Acquisitions 1815 N. University Street Peoria, IL 61604 Phone: 309-403-3556 Email: josh.dobereiner@usda.gov

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Ron Haff

USDA-WRRC

Western Regional Research Service 800 Buchanan Street Albany, CA 94710

Phone: 510-559-5868 Email: ron.haff@usda.gov

c. ADMINISTRATIVE OFFICER (AO acting):

Chris Carter

USDA-ARS

Western Regional Research Service 800 Buchanan Street Albany, CA 94710

Phone: 510-559-6300 Email: Christopher.carter3@usda.gov

d. LOCATION MONITOR:

USDA-ARS

Western Regional Research Service 800 Buchanan Street Albany, CA 94710

e. AREA SAFETY AND HEALTH MANAGER (ASHM) Ken Cushman

Email: ken.cushman@usda.gov

f. REAL PROPERTY MANAGEMENT:

N/A

g. ENGINEERING PROJECT MANAGER (EPM)

USDA-ARS

Western Regional Research Service 800 Buchanan Street Albany, CA 94710

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The contractor shall provide all management, supervision, labor, equipment, and tools to replace the failed HVAC unit in the WRRC Quarantine Facility.

a. The Contractor will work with Location Monitor and other site personnel to ensure minimum downtime as heating the and cooling of the building will likely be affected.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements.

All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work must meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS

242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

d. This project falls under the DAVIS BACON Wage Act.

e. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for people experienced in performing this type of work.

http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/ https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/

4.1 Background & Site Description:

The project site is the quarantine facility of the Western Regional Research Service located at 800 Buchanan Street, Albany, CA, 94710. The contractor is responsible for determining the scope of the inspections and tests to meet the code requirements in 4.0 above.

4.2 Bid Schedule:

A quotation for the following items: replace the failed HVAC unit of the WRRC quarantine facility.

4.3 Description of Work:

Procure new HVAC unit (Trane YHC-072 or equivalent Gas/Electric with horizontal economizer (field installed), 2” MERV-13 filters, 208/3 voltage, and Clogged filter switch (See attached).

• Power down old unit

• Disassemble old unit

• Prep area for new TRANE unit

• Flash the plenum supply + return plumbing

• Low voltage and high voltage electrical connections

• Set and install new TRANE unit into place

• Install new economizer

• Post test unit for any leaks

• Clean and restore the area

A site visit is strongly encouraged to ensure appropriate replacement unit is procured.

4.4 Government Furnished Equipment\Services

a. none

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research.

Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose of all any materials removed that will not be retained. The contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycling, the contractor shall submit a letter stating so and why diversion was not practical.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with

Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the

COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government.

Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) 10 days after contract award. SSSP / APP shall be approved by the Government before construction work commences.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damage caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be provided to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the

Contractor shall obtain approval for such shutdown from the COR 21 working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment.

All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be always kept clean and free of debris. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO

FINAL PAYMENT (other documents may also be required):

a. General contractor’s minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of liens.

d. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days from Notice to

Proceed.

7.0 Photos, attachments, etc N/A