Statement of Work.pdf

Statement of Work

BUILDING 112 CO CONFERENCE RM UPGRADE VTC REFRESH

NAVAL SURFACE AND MINE WARFIGHTING DEVELOPMENT CENTER

DETACHMENT LITTLE CREEK (SMWDC DET LTLC)

INTRODUCTION

The purpose of this project is due to SMWDC DET LTLC's immediate demand to update our facility's CO Conference Room due to the increased number of military exercises and SWATT's we are scheduled to support.

SMWDC DET LTLC mission has significantly increased and expanded. Our mission increases the lethality & tactical proficiency of the Surface Force across all domains. To accomplish this, we require updated Audio-Visual A/V displays/equipment in our conference room which requires operational 24/7 to accommodate overseas SVTC/VTCs and San Diego, CA.

SCOPE

Contractor shall install and support all audio-visual peripherals, devices, and software with 1 year warranty for all hardware & programming for conference room audio visual upgrade devices and peripherals. They shall provide all technical support including troubleshooting & repair of all A/V equipment. Contractor shall coordinate with the SMWDC Detachment Little Creek to determine the specifics of the job.

WORK TO BE PERFORMED

Contractor shall provide, install, and program two 65-inch and two 55-inch commercial-grade displays with RS232, LAN, and HDMI capabilities, along with four micro-adjustable tilt wall mounts.

Contractor shall also provide, install, and program a complete audio system that includes a 50W, 70V power amplifier while utilizing the existing ceiling speakers. Additionally, Contractor shall furnish, install, and program a Crestron Control 4 processor, a network PoE switch, and a 10-inch Crestron table touchscreen, including all source code and touch panel layout programming. The work further includes providing, installing, and programming a digital Extron HDMI matrix switcher with audio output to support all input sources—desktop, guest PC/laptop, SPIR VTC, and Microsoft Teams VTC—and all required outputs.

Contractor shall also provide, install, and program a Cisco Webex Room Kit EQ codec for RED VTC, an Extron MediaPort 200 USB interface for Microsoft Teams, and a Vaddio PTZ HD camera with RS232 control, configured for both RED VTC and Teams. A ClearOne DSP with echo cancellation and two ceiling microphones shall be provided, installed, and programmed.

Contractor shall also supply, install, and program GPO stretch digital signage configured for classification and zone clock functions, along with new door LED signage. All AV equipment shall be housed in a 14U, 24-inch-deep configured rack system—including shelving, lacing bar, power conditioner, and a 1500VA

UPS.

Contractor shall test and verify the functionality of all connections and deliver a complete electronic list of model numbers, serial numbers, and settings for each room. All cables shall be labeled and neatly grouped, with audio cables paired appropriately with their corresponding video connections. Raceway and surface boxes shall be installed as needed. Finally, Contractor shall provide in-depth training covering system operation, setup, concept of operations, basic troubleshooting, and routine maintenance.

The required delivery period is 1SEP2026 – 1NOV26:

Provide all labor necessary to assemble and install the prescribed equipment.

Remove all unused material and broken parts from the work site to be disposed of at SMWDC Detachment

Little Creek.

Provide necessary parts manuals and instructions for all installed equipment.

Perform installed equipment operability and functional tests with SMWDC Detachment Little Creek designated personnel to ensure equipment works properly and certify the equipment for use.

PLACE OF PERFORMANCE

The work site is located at SMWDC Detachment Little Creek, Building T-112, Joint Expeditionary Base Little Creek, 2200 Amphibious Drive, Virginia Beach, VA 23459.

ADDITIONAL INFORMATION

a) Contractor shall remove and dispose all waste and excess materials in accordance with the final governing standard regulations. Sites shall be cleared of debris and cleaned on a daily basis.

b) Contractor shall repair any damage to existing facilities caused by execution of the work and shall return all work areas to the same condition as when the work began.

c) Contractor shall submit for approval the specification of the materials and equipment to be installed.

POINTS OF CONTACT

TBD

Site Visit

A site visit is scheduled for 29 July 2026 from 09:00 AM to 12:00 PM (EDT). Interested Vendors will meet the government point of contact at Main gate pass and ID to be escorted on: if the vendor does not have base access an escort will be required. The address is Gate 3 at 3710 Helicopter Road, Virginia Beach, VA 23459 Interested Vendors that do not have an existing ID allowing access to the base must notify the government via email at Joseph.l.frech.civ@us.navy.mil so accommodations can be found to allow access to the site visit.

It is HIGHLY recommended that vendors arrive at the Pass Office at least One (1) Hour early in case of long wait times. Being present at the Pass Office WILL NOT count towards timely attendance of the Site Visit.

There is a two (2) person limit for each interested vendor. Provide yourself with adequate time to arrive to the site visit location on time. The address is SMWDC Detachment Little Creek, Building T-112, Joint Expeditionary Base Little Creek, 2200 Amphibious Drive, Virginia Beach, VA 23459. They are located directly to the right of Main gate.

All vendors interested in attending the site visit must contact Contracting Officer, Joseph Frech, by email at Joseph.l.frech.civ @us.navy.mil NO LATER THAN 12:00 PM (EDT) Thursday, 23 July 2026.

Please provide the following:

1. Name

2. Company Name

3. CAGE Code

4. Able to enter base without an escort?

Clarifications of the Minimum Requirements must submitted in writing by email NO LATER THAN 11:00 AM EDT, 30 July 2026. All questions will be answered in writing and posted with the solicitation.