Statement of Work.pdf

STATEMENT OF WORK

Veterans Health Administration (VHA)

Oklahoma City VA Health Care System (OKCVAHCS) Flowmeters and Regulators

(Brand Name or Equal)

Background

Oklahoma City VA Health Care System (OKCVAHCS) requires a qualified contractor to provide flow meters and regulators to the Oklahoma City – OR & SICU in a safe, effective and efficient manner, per this Statement of Work (SOW). This Statement of Work (SOW) defines the requirements of the Oklahoma City – OR & SICU Renovation.

Oklahoma City – OR & SICU Renovation requires flowmeters and regulators to outfit the new facility.

Scope

The scope of this purchase order is to ensure the products provided must meet or exceed the specifications laid out in these sections for the Oklahoma City – OR & SICU Renovation. Contractors shall furnish all requirements. The equipment features are essential to the technical requirements to meet the VA’s needs. OEM part numbers/references, in the Specifications sections are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award.

Physical Characteristics

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record. A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of items of equipment and which:

a. Maintains a factory production line.

b. Maintains a stock of replacement parts for the item.

c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals.

d. Has published and distributed descriptive literature and equipment specifications on the equipment.

The contractor shall ensure that all equipment, materials, and components provided under this contract comply with the Buy American Act requirements. Any proposed non-domestic end products must be identified in advance and approved by the Contracting Officer.

Upon award:

a. Activations PM will contact contractor in regard to specific delivery dates to coordinate with other services.

Critical Minimum Requirements: Brand Name or Equal

Description/Part Number* Qty M0765 - Regulator, Vacuum 159

Specifications:

1. M0765 - Regulator, Vacuum

a. Intermittent/Continuous suction regulator with High Vac Gauge up to 300 mm Hg and digital display.

b. 1/8" DISS threaded style.

c. 1/8" NPTF bottom connection.

d. 3 modes: INT, OFF and REG. PreSet Range: ±10mmHg of setting.

e. DISS 1240 (Vacuum Inlet)

f. Connection Type: Diameter Index Safety System (DISS)

g. Thread Size: 9/16"-18 UNF (right-hand thread)

h. Designation: DISS 1240 (for vacuum service)

i. Use Case: Standard wall vacuum outlets in hospitals (NFPA 99 compliant)

Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday thru Friday excluding Federal Holidays. Work completed outside this time shall be requested through the Point of Contact (POC).

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr.

Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Activations POC. Prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Estimated delivery dates are August 31st, 2026 – September 21st, 2026. Specific delivery dates will be defined upon award. The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award.

Delivery shall be freight on board (FOB) – Destination.

Delivery Address:

Oklahoma City – OR & SICU Renovation C/o Ace Moving 8120 Mid America Business Park Bldg 3, STE #500

OKC, OK 73135

Attn: Mel K.

405-255-0581

Period of Performance:

Period of performance will be from August 31st, 2026 – September 21st, 2026 giving the vendor 45 days to deliver the product, to each listed location, after award.

All requested products shall be completely manufactured as specified and delivered to the respective delivery locations as described above.

Warranty and Support:

The contractor shall provide a manufacture’s one-year, free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

Use of Premises

If during the performance of this contract, work will be carried out on Oklahoma City – OR & SICU Renovation premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery.

The project may be an active construction site during delivery. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees.

The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations

PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Oklahoma City – OR & SICU Renovation location listed in the SOW.