Statement of Work.pdf
PDF 177 KB Posted
- Solicitation number
- HQC00526QE026
- Issued by
-
Defense Commissary Agency
About this file
This is a Statement of Work for grounds maintenance services at the Fort Sill Commissary. The contractor must provide comprehensive landscape maintenance including personnel, equipment, tools, materials, and supervision to maintain a professional, clean, and safe environment while adhering to installation environmental regulations and water conservation protocols.
The specific services required include: (1) Routine Grounds Maintenance—30 services per year consisting of mowing grass to three inches, edging and trimming sidewalks, curbs, and borders, and debris removal; (2) Annual Mulching—one job per year involving preparation and application of fresh mulch to flower beds, tree rings, and shrubbery areas; (3) Seasonal Shrub Pruning—two services per year to maintain ornamental shrubs and prevent overgrowth (mature tree maintenance is excluded); (4) Pesticide and Fertilizer Application—four applications per year of government-approved commercial-grade treatments, with the contractor responsible for scheduled applications but not liable for widespread environmental infestations beyond their direct control; and (5) Quick Response Service—two events per year providing targeted maintenance prior to VIP visits or special events, with response required within 48-72 hours and a maximum of eight labor hours per event.
The contractor must comply with strict environmental and safety requirements including storm water protection (no clippings, leaves, mulch, or chemical runoff into storm drains), water conservation and seasonal restrictions, chemical usage approval by the Contracting Officer's Representative with Material Safety Data Sheets maintained on-site, and appropriate Personal Protective Equipment for all personnel. Performance will be evaluated through a Quality Assurance Surveillance Plan measuring adherence to the service schedule, visual quality standards, regulatory compliance, and responsiveness to quick response services.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Map-Fort Sill Commissary Grounds.pdf | ||
| Combined Synopsis.pdf | ||
| QASP.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Statement of Work (SOW) Grounds Maintenance Services – Fort Sill Commissary
1. General Scope
The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform comprehensive grounds maintenance services at the Fort Sill Commissary. The objective is to maintain a professional, clean, and safe landscape environment while strictly adhering to installation environmental regulations and water conservation protocols.
2. Specific Tasks and Frequencies
The following tasks align with the approved Contract Line Item Numbers (CLINs) and define the specific performance expectations for each service.
Service Area Performance Requirements Frequency
Routine Grounds Maintenance
Mowing: Maintain grass at a uniform height of three (3) inches.
Edging & Trimming: Edge all sidewalks, curbs, and borders to maintain a neat appearance. Trim around trees, fences, and structures where mowers cannot reach. Debris Removal:
Remove all trash, branches, and yard waste from the grounds prior to and immediately following mowing.
30 Services per Year
Annual Mulching
Preparation: Remove old, degraded mulch and prepare beds.
Application: Apply a fresh, uniform layer of approved mulch to all designated flower beds, tree rings, and shrubbery areas to retain moisture and suppress weeds.
1 Job per Year
Seasonal Shrub Pruning
Pruning: Prune all ornamental shrubs and bushes to maintain their natural shape, promote plant health, and prevent overgrowth onto walkways or structures. (Note: Maintenance of mature trees is excluded from this contract).
2 Services per Year
Pesticide & Fertilizer Application
Application Only: Apply commercial-grade, government-approved fertilizers and pesticides (herbicides/insecticides) as scheduled. Liability Clarification: The Contractor is responsible for the proper, scheduled application of treatments to prevent and mitigate weeds, insects, and turf diseases. The Contractor is not held liable for widespread environmental infestations outside of their direct control, provided all scheduled applications are executed to standard.
Applications per Year
Quick Response Service
VIP/Special Event Refresh: Provide targeted grounds maintenance prior to VIP visits or special events. Scope: To be directed by the Store Director upon notification. Services may include touch-up mowing, debris clearing, or spot edging.
Parameters: The Contractor must respond within 48-72 hours of notification. Each event shall not exceed eight (8) total labor hours.
2 Events per Year
3. Environmental and Safety Compliance
The Contractor must operate in strict accordance with Fort Sill's environmental protocols and base regulations.
Compliance Area Requirement Details
Storm Water Protection
Absolutely no grass clippings, leaves, mulch, or chemical runoff shall be blown, swept, or washed into storm drains. All yard waste must be collected and disposed of off-site or at a designated base facility.
Water Conservation
The Contractor shall adhere to any seasonal water restrictions imposed by Fort Sill and report any observed leaks or inefficiencies in the base irrigation system to the Store Director.
Chemical Usage
The Contractor shall prioritize the use of non-toxic, environmentally safe chemicals wherever feasible. A complete list of all intended fertilizers and pesticides must be submitted and approved by the Contracting Officer's Representative (COR) prior to application. Material Safety Data Sheets (MSDS) must be maintained on-site.
Safety All personnel must wear appropriate Personal Protective Equipment (PPE) while operating machinery or applying chemicals. Work areas must be properly secured to prevent hazards to Commissary patrons and staff.
4. Performance Monitoring
The Government will evaluate the Contractor’s performance in accordance with a formal Quality Assurance Surveillance Plan (QASP). Evaluation metrics will include:
• Adherence to the designated service schedule.
• Visual quality of the grounds (e.g., uniform grass height, clean edges, weed-free beds).
• Compliance with environmental and safety regulations.
• Responsiveness and execution of Quick Response Services.
| Statement of Work (SOW) |
| Grounds Maintenance Services – Fort Sill Commissary |
| 1. General Scope |
| 2. Specific Tasks and Frequencies |
| 3. Environmental and Safety Compliance |
| 4. Performance Monitoring |
File details come from the government source that posted it. Updated .