Statement of Work.pdf

BOARD OF INSPECTION AND SURVEY

PERFORMANCE WORK STATEMENT (PWS)

Flag Officer Farragut Conference Room Audio Visual Refresh (FCR)

1.0 BACKGROUND

INSURV was established to advise SECNAV and the CNO in matters concerning the acceptance of newly commissioned ships and the suitability of active Fleet units for further service. The mission of INSURV is to keep higher authority informed of the material condition of the operating force and is accomplished through appropriately scheduled ship inspections.

2.0 DESCRIPTION OF REQUIREMENT/INTRODUCTION

The Board of Inspection and Survey (INSURV) has identified a need to refresh the audio/visual components of its Flag Officers Farragut Conference Room located in Suite 250 on the 2nd floor of building 1602 at Joint Expeditionary Base Little Creek (JEBLTLC). This requirement will support INSURV’s transition away from older technology into a Microsoft TEAMS environment.

2.1 Salient Characteristics

AV/VTC Materials (Display, Control, Switching, Audio, Furniture) Video

QTY# Part/Model # Description 1 Power Amplifier Amp Crestron AMP-X300 (GFE SPEAKERS) 1 BIAMP TesiraFORTE AVB VT Biamp TesiraFORTÉ DSP Audio System

4 BIAMP CEILING PARLE MICS BIAMP CEILING PARLE MICS

1 12 Inch Gooseneck Microphone Shure MX412/C 12 inch Cardioid Gooseneck Microphone with Preamp 1 CRESTRON CRESTRON 4-Series Control System high-performance control processor 1 Crestron 10 inch Touch Panel Crestron TS-1070-GV-B-S TABLE TOP 10 inch Touch

Panel 1 24-Port all POE 24-Port Gigabit Ethernet Unmanaged PoE+ Switch 1 8X8 matrix Switch Crestron HD-MD8X8-4KZ-E 8x8 4K60 4:4:4 HDR AV

Switcher VTC System

1 EXTRON MediaPort 200 EXTRON MediaPort 200 HDMI and Audio to USB Scaling Bridge ( For Microsoft Team)

2 VADDIO PTZ VTC Camera Vaddio RoboSHOT 12E HDBT OneLINK HDMI System (Black) - 12E HDBT PTZ

1 SMT1500RM2U APC SMT1500RM2U 2200VA RM 2U LCD 120V Smart-

UPS

1 AVFI Poium AVFI Poium with Rack Mount PD5103 (12 RU Rack, Locking Door, Cooling Fan, Caster, Guest Laptop Shelf)

1 CABLE PAK Misc. cable, hardware, connectors, etc…(All Cat6a Cabling/Fiber HDMI, Control)

Direct Labor

1 EAS_Engineering AV Engineer - AV/VTC Design, End user Training

1 EAS_Programming Sr. AV/VTC Programmer - (Programming and Engineering for Cisco VTC, Crestron and extron system)

1 EAS_Programming Jr. AV/VTC Programmer - (Programming and Engineering for Cisco VTC, Crestron and extron system)

1 EAS_Install AV Technician III (Installation of AV/VTC equipment and associated cables and speakers)

1 EAS_Electrical Two (2)- AV Technician I (Installation of AV/VTC equipment and associated cables and speakers) and installation of Cable Track

3 year (2027-2030 Preventative Service Maintenance Contract) 1 EAS_PM Support AV Engineer ( Service Maintenance Contract) include BLDG

1602 PRESINSURV Conference Room 205 Audio Visual Refresh, ( Yearly) Include travel, 3 times PM visit, onsite support, phone support

3.0 SCOPE

This Performance Work Statement specifies the requirements for the procurement, delivery, and installation of equipment of Audio & Visual tech refresh. The contractor shall furnish all necessary equipment, labor, transportation, and supervision to ensure complete and operational installation at the designated sites.

The contractor shall provide a competitive bid for the items that meet or exceed the required specifications listed and, in the quantities listed.

To minimize the risk of the government purchasing counterfeit products or unauthorized secondary market equipment, which would not be supported by the Original Equipment Manufacturer (OEM), and to ensure that the Government purchases only equipment that is genuine (i.e., not counterfeit or gray market), authorized (e.g., including appropriate licenses), and supported (e.g., warranty and support services) by the OEM, Vendor shall certify that it is a Manufacturer Authorized Partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements. Unless otherwise specified, Vendor shall warrant that the products are new, in their original box. By submitting a response to a Request for Quote (RFQ), Request for Proposal (RFP), the Vendor confirms to have sourced all Manufacturer products submitted in this offer from Manufacturer or through Manufacturer Authorized Partners only, in accordance with Manufacturer's applicable policies in effect at the time of purchase.

4.0 REQUIREMENTS

4.1 PERFORMANCE REQUIREMENT

• Vendor must be able to gain access to JEB Little Creek/Fort Story.

• Vendor shall ensure all components and configurations are fully integrated and Microsoft Team capable and compatible.

• Vendor shall utilize GFE displays (2) 55-inch Front displays and (1) 65-inch side display and integrate them fully into the new configuration.

• Vendor shall provide (2) cameras. (1) in the front and (1) in the rear of the FCR.

• Front camera shall be programmed with presets for Microsoft Team facing the conference table and presets to the open area in the rear of the FCR for line of sight when conducting official ceremonies in that area. Rear camera shall have a preset setting for the Podium Speaker / Presenter in front of the FCR.

• Audio shall be programmed and configured with separate preset configurations to cover the whole room, the conference table, the open area, and the podium as required.

• Vendor shall provide connectivity for (2) sources of connectivity for Primary and guest Laptops via HDMI interfaces in the Podium.

• Vendor shall supply and configure touch panel control module and switching mechanism to perform all requirements outlined herein.

• Vendor shall supply and configure all necessary audio components to support all requirements herein.

• Vendor shall supply and configure color changing ceiling microphones so that personnel can visually ascertain whether the microphones are on or off.

• Vendor shall supply and configure a 12-inch gooseneck microphone for the presenter at the podium.

• Vendor shall supply a new podium. The podium will house all the AV equipment and must provide surge protection and proper ventilation to all components contained therein.

• All equipment and work shall be warranted for 1 year after acceptance by the government.

• Vendor shall supply 3 years of follow-on maintenance.

5.0 DELIVERABLES

The objective of this action is to procure the items prescribed herein.

Items are needed by 01 June 2026.

6.0 DELIVERY LOCATION

All services under this delivery order shall be performed at the INSURV headquarters facility located at JEBLTLC in Suite 250 Building 1602, 2600 Tarawa Ct, Virginia Beach, VA 23459.

6.1 Points of Contact:

TECHNICAL/REQUESTOR:

Frank W. Halstead, (757) 685-4761, frank.w.halstead.civ@us.navy.mil Douglas M. Lynch, (757) 515-1261, douglas.m.lynch.civ@us.navy.mil

6.2 SPECIAL DELIVERY INSTRUCTIONS

Delivery must take place between the core business hours of 0800AM – 1530PM, Monday through Friday and shall not include after-hours, weekends, and holidays.

mailto:frank.w.halstead.civ@us.navy.mil mailto:douglas.m.lynch.civ@us.navy.mil

6.3 INSPECTION REQUIREMENTS

INSURV personnel will perform inspection of received items. Inspection and acceptance will be conducted at Destination/Government facility. The items will be inspected by using visual inspection for quality and defect. Any defects or issues detected will be communicated back to the supplier/OEM for replacement and/or repair IAW the company’s and FAR warranty clause.

6.4 QUALITY

The contractor shall provide the timely delivery of goods and services. Quality of all services or supplies provided shall conform at least to commercial standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area.

7.0 HOURS OF PERFORMANCE:

Normal working hours are 07:00 AM to 4:00 PM Monday through Friday, with the exception of Federal government holidays.