Statement of Work.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF WORK

FOR

INSTALLATION OF STATION REVERSE OSMOSIS SYTEM

U.S. COAST GUARD STATION

CAPE CHARLES

CAPE CHARLES, VA

NOVEMBER 2025

OFFICER IN CHARGE

UNITED STATES COAST GUARD

STATION CAPE CHARLES

1 MARINA ROAD

CAPE CHARLES, VA 23310

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials, equipment and service as required to procure and install a Reverse Osmosis System located at

USCG Station Cape Charles, 1 Marina Rd. Cape Charles VA, 23310.

2. COMMENCEMENT, EXECUTION AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 45 working days after contract award.

3. SCOPE OF WORK:

a. Procure and install a Reverse Osmosis System that is capable of providing purified potable water to six (6) bathrooms and one (1) commercial kitchen.

b. Install water filtration system.

c. Install suitable water storage tank suitable.

d. Configure plumbing to accommodate systems in utility room.

e. Install isolation valves.

f. Install system bypass valves

g. Wire system into existing electrical circuits, to include breaker(s)/panel and emergency shut off.

h. Provide one (1) year of filters for maintenance.

i. Perform operational tests and commissioning of the system with CG personnel.

j. Train Coast Guard personnel on operation and maintenance of the system

In the event the contractor needs additional parts outside of agreed upon contract pricing, it shall be made aware and reported to the Contracting Officer and Contracting Officer’s Representative

(COR) for this project. The contractor shall not proceed with any work outside of the signed contract whereas additional funding is required unless instructed by the Contracting Officer.

Once installation is complete, contractor is to ensure proper operation of the entire RO system and electrical systems and report to COR for inspection.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify existing conditions and determine actual dimensions and the nature of the work required. Interested parties shall arrange pre-bid site visits with MKC Matthew Bowman @ 252-229-2876.

5. WORK HOURS: Accomplish work during normal unit operational hours of 7:30 a.m. to

4:30 p.m., Monday through Friday unless otherwise approved by the COR. Note any departures from these work hours on the Daily Reports.

6. SATURDAY, SUNDAY AND HOLIDAYS: The contractor shall provide the Contracting

Officer's Representative with at least forty-eight hours advance notice prior to working on weekends or Federal holidays. The Government may reject any such request without impacting on the completion time of the contract.

7. DESIGNATED CONTRACTING OFFICER’S REPRESENTATIVE (COR): The designated contracting officer’s representative and Point of Contact for this project is MKC

Matthew Bowman @ 252-229-2876. Inquiries concerning any phase of the specification before or after award shall be made to MKC Matthew Bowman @ 252-229-2876.

8. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

9. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s representative of his intended start date. The work shall be done in accordance with this scope of work.

10. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the COR five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. USCG Station Cape Charles Security Officer will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker are required. All vehicles operated on government property shall be maintained in a good state of repair.

11. VERBAL MODIFICATION: No verbal statement of any person other than the contracting officer shall in any manner or degree modify or otherwise affect the terms of this contract.

12. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

13. UTILITIES: The contractor shall use proactive measures such as digging, metering, testing, underground utility location devices, and utility company location services to locate all underground utilities identified in the area of work at no additional expense to the Government.

Additional cost of unplanned outages and repair of damaged utilities, including emergency repairs by others, not properly identified by the Contractor shall be the Contractor’s responsibility.

14. INTERFERENCE WITH COAST GUARD OPERATIONS: Accomplish work in a manner that causes minimal impact on normal operations. The Contractor shall notify the

Contracting Officer’s Representative at least five working days in advance of any planned outages of water, electrical, telephone, or sanitary facilities. Notify the Contracting Officer’s

Representative at least one week prior to beginning construction.

15. There shall be NO SMOKING in any Coast Guard building.

16. PERMITS: NO BUILDING PERMITS from state or local governments are required for work performed on federal property. Courtesy permits may be obtained at the Contractor's option. No payment will be made to the Contractor for any permit cost. Design changes to obtain courtesy permits, even at no cost, will not be allowed without written approval of the

Contracting Officer.

17. SAFETY PROGRAM: The Contractor is wholly responsible for work site safety. The

Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. (see Section 01 56 00, “Lights, Signs & Barricades”) as well as complying with the requirements of all applicable

Federal, State and Local safety laws, rules and regulations.

a. COMPLIANCE: The Contractor is specifically required to comply with the requirements of the U. S. Army Corps of Engineers "Safety and Health Requirements

Manual" (EM 385-1-1, latest version available) and the “Accident Prevention” clause

(FAR 52.236-13). Once accepted, this safety plan shall become part of the contract requirements. Note: This review/acceptance does not in any way relinquish the

Contractor from responsibility for work site safety nor the obligation to comply with the OSHA regulations found in 29 CFR 1910 & 1926 or any other State or Local safety law, rule or regulation applicable to the contract work. The Coast Guard will cooperate fully with the Department of Labor (Occupational Safety and Health

Administration) in their enforcement of OSHA regulations.

b. SAFETY PLAN: The Contractor shall submit a written safety plan. At a minimum, this plan shall describe the Contractor's general safety program and identify specific safety provisions for hazards incidental to the contract work; e.g., elevated working surfaces, working over water, working from floating work platforms, overhead crane operations, etc.

18. TEMPORARY UTILITIES: ELECTRICITY AND WATER: Electrical power and water are available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded or compromised. The Contractor is responsible for installing and removing all connections to existing systems and shall ensure work and materials are in accordance with local codes. The use of the electricity shall be limited to tools that can be operated on 60 Hertz, single phase, 20 ampere, 120-volt circuits.

19. EQUIPMENT/UTILITY LOCKOUT AND TAGOUT REQUIREMENTS: The

Contractor shall comply with OSHA 29 CFR 1910.147, “The Control of Hazardous Energy”

(Lockout/Tagout). The Contractor shall provide a Lockout/Tagout Plan to the COR prior to starting any work affected by the energy in the equipment/utility system.

a. APPLICATION: The Contractor shall be responsible for locking out and tagging out of service, all equipment/utility systems involved in the work under this contract. After the Contracting Officer’s Representative has approved an outage, Government personnel and the Contractor shall independently secure the equipment/utility system and tag the respective system out of service. The Contractor shall provide their own locks and chains that are required to secure the equipment/utility systems; e.g., steam, water, air, and/or electricity.

20. TEMPORARY FIRE PROTECTION: Install and maintain temporary fire-protection facilities to protect against predictable and controllable fire loss. Comply with NFPA 10

"Standard for Portable Fire Extinguishers" and NFPA 241 "Standard for Safeguarding

Construction, Alterations and Demolition Operations". The contractor is required to obtain a Hot

Work Permit through the Facilities Engineer or Officer in Charge to ensure all appropriate precautions and safeguards are performed during hot work. The Hot Work Permit shall cover all safety steps necessary to protect all personnel as well as USCG facilities and equipment during hot work operations.

a. Locate fire extinguishers where convenient and effective for their intended purpose, but not less than one extinguisher at each floor stairwell and one at each building construction opening for personnel egress.

b. Maintain unobstructed access to fire extinguishers, fire hydrants, temporary fire-protection facilities, stairways and other access routes for fighting fires.

c. Provide independent supervision of welding, flame cutting and other open flame work. Provide each fire supervisor with an appropriate fire extinguisher.

d. Provide training for all personnel on-site in the proper operation of each type of fire extinguisher provided. Provide all personnel with the proper notification procedure to summon the local fire department or emergency medical service.

e. There shall be NO SMOKING or unsupervised open flame permitted inside any structure, temporary or permanent; nor within 25 feet of combustible material or within 50 feet of flammable liquids or compressed gases.

21. CONFINED ENTRY: The Contractor shall comply with OSHA 29 CFR 1910.146, Permit-Required Confined Space. The Contractor shall provide a Confined Space Entry Plan to the Contracting Officer’s Representative prior to entering, or starting any work, in a confined space. The Contractor shall provide all equipment and materials as required to comply with

OSHA and complete the work under this contract.

22. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Station Cape Charles shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR

(series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Chris Ollice

(757.483.8593 or C 757.373.2558) prior to starting work and must be in accordance with

Station Cape Charles operating procedures, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Station Cape Charles. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

23. GENERAL CLEANUP & SITE RESTORATION OF WORK AREAS: The

Contractor shall remove and properly dispose of all trash and debris incidental to the contract work from the limits of government property, as well as all adjacent affected areas. The

Contracting Officer shall determine the extent and interval of these cleanups.

a. WORK AREA CLEANUP: At the end of each day the entire work area and all adjacent affected areas shall be thoroughly cleaned by removing all trash, debris, dust, etc. caused by the contract work. Any floor, wall or ceiling surfaces that may have been stained or soiled by the contract work shall be restored to pre-construction condition.

b. SITE RESTORATION: If at any time while performing the contract the Contractor causes damage or destruction to any portion of any Government facility or grounds; e.g., bulkheads, pavement, lawns, shrubbery, etc., it shall be the Contractor's responsibility to replace and/or restore the damage as approved by the Contracting Officer’s

Representative at no additional cost to the Government.

c. POST CONSTRUCTION CLEANUP: Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. If the job site appearance is not to the satisfaction of the Contracting Officer’s Representative, final acceptance will not be approved.

24. UPON COMPLETION OF WORK: Contact the COR to arrange for inspection/acceptance of work.