Statement of Work.pdf

B&F Project U.S. Department of JusƟce Replace High Mast Lights Federal Bureau of Prisons FCI Sheridan

STATEMENT OF WORK

A. INTRODUCTION:

1. The Federal Bureau of Prisons (FBOP), FCI Sheridan intends to solicit the purchase of one hundred forty-six (146) new high mast LED light fixtures with addiƟonal items to upgrade the electrical components as specified below.

2. InstallaƟon of the new high mast LED light fixtures will be completed by FCI FaciliƟes staff. Supply vendor must comply with all applicable Federal, State and Local building codes and regulaƟons. This contract is located at the Federal CorrecƟonal InsƟtuƟon, FCI 27072 SW Ballston Rd, Sheridan Oregon 97378.

3. All equipment specified in this statement must be equal or beƩer product. Should your company choose to submit an equal product, you must submit all technical specificaƟons of the equal product for review and determinaƟon shall be issued with acceptance or non-acceptance. The government retains the right to determine technical acceptance for all submiƩed equal products.

B. EXISTING CONDITIONS:

1. Currently FCI Sheridan needs to upgrade 16 high mast lights. seven (7) high mast lights have eight (8) separate fixtures per light; nine (9) high mast lights have ten (10) separate fixtures per light. This makes a total of 146 light fixtures that are needed to be upgraded from the current 200-waƩ LED corn bulb.

C. SPECIFICATIONS / PRODUCT FEATURES / CHARACTERISTICS:

The enƟty shall be responsible for providing one hundred forty-six (146) new LED high mast parking lot light fixtures that meet the following specificaƟons:

400–500-waƩ 5000k LED light fixture 208 volts Rated life of 100,000 hours minimum Die cast aluminum housing 5-year warranty OperaƟng temperature -40 degF to +122 degF IP66 wet locaƟon rated 2 3/8 pole post/tenon mounƟng capability or adapter Grey in color Driver/Dimming 0-10V

FCI Sheridan

Zero (0) upplight to reduce skyglow and meet dark sky requirements Field adjustable waƩage selector Vendor to supply a lighƟng survey to ensure lighƟng needs are met

AddiƟonally, the following, but not limited to, will be required to upgrade the electrical components:

16 Liquid Tight Cord Connector: Nylon, 3/4 in MNPT, 0.63 in to 0.75 in, Gray, 2 1/8 in Overall Lg Liquid Ɵght cord connectors

150 Liquid Tight Cord Connector: Nylon, 1/2 in MNPT, 0.50 in to 0.62 in, Black, 2 in Overall Lg

20 APPROVED VENDOR Portable Cord: SOOW, 600 V, 3 Conductors, 12 AWG, Black Jacket, 100 Ō Overall Lg

32 BUSSMANN Power DistribuƟon Block: 2 Poles, 14 AWG – 2/0 AWG Line Side Wire Size Range

16 WaterƟght Locking Receptacle: L22-30R, Flanged, 30 A, 277/480V AC, 4 Poles, Yellow, Shrouded

The equipment shall be free from any defects in materials and workmanship for a period of (5) years from the date of final acceptance.

Lastly, LED lights to replace the 14 perimeter lights that provide addiƟonal coverage between the high mast lights:

277-480V - 300W NextGen IV Series LED Flood Light

D. QUALITY ASSURANCE:

1. The supply vendor warrants that the equipment provided shall be consistent with current industry standards as specified by the NaƟonal Electrical Code (NEC)(NFPA 70) and Underwriters Laboratories (UL).

2. The equipment shall be free from any defects in materials and workmanship for a period of (5) years from the date of final acceptance. During this warranty period, the vendor shall, at no addiƟonal cost to the FBOP, correct any defects in the work that are idenƟfied. This warranty includes, but is not limited to, the following:

a. Materials and Equipment: All materials and equipment provided by the Contractor will be new, of good quality, and free from defects.

b. Compliance: All equipment will comply with the specificaƟons and requirements set forth in this SOW and any related documents.

FCI Sheridan

3. If any defects are discovered during the warranty period, the FBOP shall noƟfy the vendor in wriƟng. The vendor will respond promptly and take necessary acƟons to correct the defects within a reasonable Ɵmeframe

E. SUBMITTALS:

1. The vendor shall provide all required documents including Commercial Invoice, Packing List, CerƟficates of Compliance, InstallaƟon Manuals, Warranty InformaƟon, Safety Data Sheets (SDS) and Test and InspecƟon Reports whenever applicable.

2. The vendor shall provide the Contract Monitor, or COR, (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the project.

In the event the Safety Manager does not approve the material, it shall be the responsibility of the Vendor to locate and procure an alternaƟve product.

F. DELIVERY:

1. Delivery hours for the vendor are 7:30 AM – 2:30 PM, Monday through Friday, excluding weekends and federal holidays. Any delivery required to be completed at any other Ɵme than noted above must be re-scheduled accordingly.

2. The FaciliƟes Department will assign a staff member authorized to receive or sign for any deliveries made to the site. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the vendor or his/her representaƟve is not present to verify and accept the delivery.

3. The locaƟon of the delivery or drop off site shall be coordinated accordingly with FCI Sheridan assigned to receive the delivery. Access to the site will be available during normal working hours except during emergencies.

4. The vendor shall be responsible for providing their own means of loading and unloading the equipment.

5. The vendor shall take all their debris, scrap, and rubbish aŌer delivery.

G. SAFETY:

1. The Vendor’s delivery personnel shall observe general safety procedures and protocols when making the delivery within the property of FCI Sheridan.

2. FCI Sheridan shall not be responsible for any safety mishaps caused by the Vendor delivery personnel during delivery and unloading of the equipment.

H. ADDITIONAL CONSIDERATIONS:

1. Delivery personnel will NOT be allowed to take pictures of the InsƟtuƟon, especially where adults-in-custody are present during delivery at FCI Sheridan.

FCI Sheridan

2. Delivery personnel will be permiƩed to wear jeans in the InsƟtuƟon; however, the InsƟtuƟon will specify which colors of clothing shall not be allowed. The clothes shall be proper and suitable for the services that are being provided.

3. Smoking, including e-cigareƩes and vaping devices are prohibited on Federal property.

There are some excepƟons and addiƟonal restricƟons for InsƟtuƟons that have designated smoking areas.

DRAWING:

PICTURES: