Statement of Work.pdf

U.S. Department of Justice

Criminal Division

Statement of Work

Automated External Defibrillator (AED) Medical and Program Oversight

1/26/2026

BACKGROUND

The Criminal Division (CRM) of the United States Department of Justice (DOJ) currently operates 40

Automated External Defibrillators (AED) in 4 locations (see below for place of performance), which require medical and program oversight under the D.C. Code §44-231 and 232. CRM employees also require annual

Cardiopulmonary Resuscitation (CPR), AED, and Stop the Bleed (STB) training in support of the CRM AED program.

PURPOSE AND OBJECTIVES

The purpose of this contract is to provide AED, medical, and program oversight to satisfy the D.C. regulations, while providing technical support with periodic maintenance and troubleshooting/unscheduled maintenance of

AED equipment, and to provide and track annual training requirements for CRM employees.

PLACE OF PERFORMANCE

1331 F Street NW, DC 20530

1301 New York Avenue NW, DC 20530

1400 New York Avenue NW, DC 20530

950 Pennsylvania Ave NW, DC 20530

PERIOD OF PERFORMANCE

Base Period: April 1, 2026 to March 31, 2027

Option Period 1: April 1, 2027 to March 31, 2028

Option Period 2: April 1, 2028 to March 31, 2029

Option Period 3: April 1, 2029 to March 31, 2030

Option Period 4: April 1, 2030 to March 31, 2031

HOURS OF WORK

Work shall be performed by the contractor Monday through Friday, except for Federal holidays and other days of absence authorized by the U.S. Office of Personnel Management. All work under this contract shall be conducted during business hours, between the hours of 7:00 AM and 5:30 PM.

AWARD METHODOLOGY-BEST VALUE, TRADEOFF PROCESS

For this Request for Quotations (RFQ), technical evaluations should be considered first. Price should be used as a secondary evaluation measure, to be used when making a final selection. Hence, as the technical evaluations become more equal, the price shall become a more significant factor. The CO shall determine whether any difference in technical evaluation is worth the difference in price.

TASK REQUIREMENTS

Task Area 1. Project Management

Subtask 1.a. Meet with Emergency Management – Annual Meeting

Within 5 business days of the contract award or every new contract option year, the contractor shall meet with the Emergency Management Specialist to review the contractor’s plan, clarify expectations, establish communication protocols, discuss budget, revise proposed work plans, and determine training and inspection schedules.

Task Area 2. AED Program

1) Coordinate with District of Columbia Fire and Emergency Medical Services (DC FEMS) to ensure CRM

AEDs are registered, and medical and program oversight is provided to the CRM AED program in accordance with DC AED regulations.

2) Provide medical oversight of the CRM AED program in accordance with D.C. Code §44-231 and 232.

3) Conduct/provide quarterly inspections of all hardware in coordination with the CRM AED program manager (approximately 40 devices).

4) Maintain an active and current list of all CRM AEDs with expiration dates for hardware and components, to include but not limited to batteries and pads.

5) Provide periodic maintenance and maintenance schedules, to include but not limited to replacement of expiring components at least 3 months in advance to the CRM AED program manager.

6) Upon request by the CRM AED program manager, provide technical support for unscheduled maintenance for AED related issues within 2 business days of notice.

7) Pricing for AED devices should include and account for any and all expenses associated with the AED devices (e.g. pads).

Task Area 3. Training

1) Provide CPR and AED certification training that meets D.C. Code §44-231 and 232 (i.e. American Heart

Association, the American Red Cross, or equivalent state or nationally recognized course) for a minimum of

(30) CRM personnel annually (training fees paid after the completion of classes with number of certified personnel).

2) Provide Stop the Bleed training that meets the requirements set by the American College of Surgeons to enhance CRM’s Active Shooter Program for a minimum of (30) CRM personnel.

3) All training will be provided on site at a CRM facility.

4) Maintain an active and current roster of all CPR, AED, and STB trainings and certifications of CRM personnel, including certification expiration dates.

DELIVERABLE AND DELIVERABLE SCHEDULE

1) Provide quarterly inspection of all AED hardware within CRM locations and maintain written records of the maintenance and testing, in coordination with the CRM AED program manager.

2) Assess all AED locations and provide a current list of AED hardware containing the following information:

a. Serial numbers of individual CRM AED hardware.

b. Locations of individual CRM AED hardware.

c. Expiration dates of individual AED pads and batteries.

d. All records related to the CRM AED program.

3) Provide replacement schedule for expiring components, supply replacement items, and coordinate replacement with the CRM AED program manager.

4) Provide technical support for troubleshooting and maintaining CRM AED hardware, in coordination with the CRM AED program manager.

5) Provide CPR and AED certification training that meets D.C. Code §44-231 and 232 (i.e. American Heart

Association, the American Red Cross, or equivalent state or nationally recognized course) for a minimum of

30 CRM personnel annually (training fees paid after the completion of classes with number of certified personnel).

6) Provide Stop the Bleed training that meets the requirements set by the American College of Surgeons to enhance CRMs Active Shooter Program for (30) CRM personnel Annually.

7) Provide a current list of CPR/AED certified personnel with the following information:

a. Name of personnel certified.

b. Section and location of the certified individual’s office (Building, floor, office number).

c. Expiration dates of the certified personnel.

QUALIFICATIONS OF KEY PERSONNEL

The Key Personnel working under this contract must meet the following qualifications;

Training Personnel

Trainers must be certified to conduct CPR and AED training that meets the standards set by the American Heart

Association, the American Red Cross, or equivalent state or nationally recognized organization and must possess experience in training and certifying within the requirements of DC FEMS AED policies and regulations. They must also be a registered course instructor with the American College of Surgeons Stop the

Bleed Program.

Medical Oversight

Per DC Code §7-2371.02, the proposed Project Manager shall appoint a DC-licensed physician to provide medical oversight of the CRM AED program. The physician will oversee all aspects of the program including training, coordination with DC Fire and EMS, protocol approval, AED deployment strategies, and equipment maintenance. In addition, the physician shall review each case in which the AED is used and send pertinent data to DC Fire and EMS.

Project Manager

The proposed Project Manager will be considered Key Personnel and must have demonstrated experience in managing an AED program with training requirements, equipment, and medical oversight on a contract of similar size and scope.

TRAVEL

Travel is not anticipated and is not an approved separately billable item in this requirement. Travel will not be reimbursed. Telework is not permitted under this requirement.

SPECIAL MATERIAL AND UNIQUE REQUIREMENTS OR CONSIDERATIONS

Onsite parking and escorted access will be provided for this requirement.

General Acceptance Criteria

General quality measures as set forth below shall be applied to each work product received from the contractor under this statement of work.

• Accuracy - Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements - All work products must satisfy the requirements of this statement of work.

• Format - Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified Directives or Manuals.

• Timeliness - Work Products shall be submitted on or before the due date specified in this statement of work or as described in assigned tasks or submitted in accordance with a later scheduled date determined by or approved by the Government.

INVOICING

An invoice shall be submitted not later than 5 workdays after the completion of training and when ordering replacement parts or new equipment. All invoices shall be submitted on official company letterhead with detailed costs for each of the following categories:

• Total invoice amount

• Prompt payment discount offered (if applicable)

For Labor Hour tasks, the amount invoiced shall include labor charges for actual hours worked and other actual expenses based upon contract rates and conditions, not to exceed the limits specified in the task order and that have been accepted by the Government.

For other direct costs such as equipment or subcontractor labor, invoices shall reflect the contractor's actual expense for the item, plus General and Administrative costs (G&A). These charges shall not exceed limits specified in the task order.

Invoices for final payment must be so identified and submitted when tasks have been completed and no further charges are to be incurred. These close-out invoices, or a written notification that final invoicing has been completed, must be submitted to the ordering agency within 30 days of task order completion. A copy of the written acceptance of task completion must be attached to final invoices. If the contractor requires an extension of the 30- day period, a request with supporting rationale must be received prior to the end of the 30-day period.

All invoices shall be submitted electronically to CRM-EmergencyManagement@CRM.USDOJ.GOV as an original and one copy, and shall be addressed to the Emergency Management Specialist or Government

Program/Administrative POC indicated in this contract. To constitute a proper invoice, the invoice shall include the following information and supporting documentation:

• Name of business

• Unique invoice number and date of invoice

• DUNS and Tax ID numbers

• Contract/Order number

• Description, price and quantity of services rendered, or goods delivered

• Period that services billed hereunder were rendered or goods were delivered

• Payment terms

• Name, title, phone number and email of official to contact regarding invoice and payment matters.

PAYMENT

Payment shall be made through ACH direct deposit only. The contractor shall complete an ACH

Vendor/Miscellaneous Payment Enrollment Form which will be provided upon award. If the contractor’s ACH information changes, the contractor shall notify the contracting officer immediately. Partial payments for services rendered under this contract are authorized for services continuing longer than one month. Payment shall only be made after services have been rendered, received and accepted by the government. Payment will be made in accordance with the Prompt Payment Act.

mailto:CRM-EmergencyManagement@CRM.USDOJ.GOV