Statement of Work.pdf

U. S. COAST GUARD AIR STATION

TRAVERSE CITY STATEMENT OF WORK FOR

JANITORIAL SERVICES

1. GENERAL

1.1. BACKGROUND: USCG Air Station Traverse City has a variety of offices and workspaces that require professional cleaning services needed to maintain sanitary and professional appearance.

1.2. WORK COVERED BY CONTRACT: The contract covers a performance period from 01 January 2026 to 31 December 2026. The contractor shall provide all necessary supervision, labor, materials, equipment, and transportation necessary to perform the work as described herein. All work shall be conducted per this scope of work and all applicable Federal, State, and local laws, regulations, codes and directives. This summary is not all-inclusive and delineates only those work items deemed as major to the contract. Janitorial services will be provided at the Coast Guard base located at 1175 Airport Access Road, Traverse City, MI 49686-3586.

1.3. INSURANCE: Before commencing work under this contract, the Contractor shall submit a Certificate of Insurance covering Workmen’s Compensation, Employer’s Liability, General Liability, and Automobile Liability within 10 days after award date.

An updated Certificate of Insurance shall be submitted annually within 10 days after option date, if an option year is exercised.

1.4. MATERIAL(S) REQUIRED: The contractor will furnish completely trained and supervised personnel. Contractor will provide cleaning equipment and cleaning supplies, with the exception of Coast Guard provided toilet paper, paper towels, trash liner bags for the trashcans, and soap for the hand-soap dispensers. The Facilities Department Chief will be final decision in determining the suitability of a specific product for cleaning under the terms and conditions of this contract.

1.5. STRIKE CONTINGENCY PLAN: The Contractor shall develop a Strike Contingency Plan (SCP) to assure the Government that there will be no significant interruption of contract services due to labor disruptions. A draft of the plan shall be submitted 10 days after award to the Contracting Officer for review and approval.

The final plan shall be submitted 10 days after receipt of revisions to the Contracting Officer for review and final approval.

1.6. EXCUSABLE DELAYS: Notwithstanding any provision hereof, the Contractor is responsible for delays arising out of labor disputes, including but not limited to strikes; if such strikes are reasonably avoidable. A delay caused by strike or by picketing which constitutes an unfair labor practice is not excusable unless the Contractor takes all responsible and appropriate action to end such a strike or picketing, such as the filing of a charge with the National Labor Relations Board, the use of other available government procedures, and the use of private boards or organizations for the settlement of disputes.

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Solicitation #: 70Z03026QCLEV0010

STATEMENT OF WORK

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1.7. SAFETY PRECAUTIONS: The contractor is responsible for ensuring that all personnel working under this contract are fully trained and qualified in order to ensure the proper application of any and all provisions required to assure the safety of the personnel and the equipment. The Government assumes no liability for the injury of workers while performing under this contract or for damages to equipment used by the Contractor’s personnel. Refer to paragraph 1.3 in regard to the Contractor’s requirement to possess adequate insurance liability policies while performing services under this agreement.

1.8. REPORTING PROBLEMS: Any fire, noxious fumes, or other hazardous conditions shall be reported to the Officer of the Day (OOD) at extension 212 immediately using the nearest telephone or cell phone (231) 463-2011. The watch-stander shall contact the local emergency agencies, and the OOD will initiate local response(s) by Coast Guard personnel. The contractor’s personnel shall not endanger themselves in such instances but do need to report the condition immediately. Any other problem, such as plugged water closets, burned out lights, and leaky faucets, shall be reported to the OOD (x212).

1.9. ENERGY CONSERVATION: The Contractor shall close windows and turn off lights when leaving spaces that are unoccupied.

1.10. GOVERNMENT HOLIDAYS: Government Holidays listed in the wage determination are subject to changes that may be enacted by the Federal Personnel Manual (PPM) Supplement 990-2, Executive Order or by Congress.

1.11. FACILITIES DEPARTMENT CHIEF AND CONTRACT OFFICER

REPRESENTATIVE: The Facilities Department Chief and Contract Officer Representative will be liaisons between the Government and the Contractor. At no time can the Facilities Department Chief or Contract Officer Representative authorize any work to be completed outside of the scope of the contract without first receiving permission from the Contracting Officer. The Facilities Department Chief and Contract Officer Representative shall interact with both parties to ensure that the needs of the Contractor and the Government are met. The Facilities Department Chief will be a Coast Guard Member from the Facility Engineering Department. If the Facilities Department Chief is unavailable for any reason, an alternate Point of Contact will be designated and communicated to the Contractor.

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2. WORK REQUIREMENTS

2.1. PERSONNEL:

2.1.1. Supervisors: The Contractor shall at all times provide supervision necessary for the effective management of cleaning operations. All supervisors shall have an intimate knowledge of the cleaning tasks, equipment, and materials required, and enable to both properly train and direct janitorial personnel.

2.1.1.1. The name of the supervisor(s) and an alternate(s), who shall act for the Contractor when the Contractor is absent, shall be designated in writing to the Facilities Department Chief no later than 15 days prior the starting date of contract performance.

2.1.1.2. The supervisor(s) shall have authority to act for the Contractor on a day-to-day basis to accept and sign for notices regarding deficiencies, inspection reports, and other routine correspondence.

2.1.1.3. The supervisor(s) shall meet with Government personnel as deemed necessary by the Facilities Department Chief. The supervisor shall be available at all times that the contract service is in progress.

2.1.1.4. All supervisory personnel and alternate(s) must be able to clearly speak, read, and understand English.

2.1.2. Employees: The Contractor shall provide a list of personnel employed under this Contract. This list shall be submitted in writing to the Facilities Department Chief no later than 10 days prior to the starting date of contract performance.

The Facilities Department Chief shall ensure that the list is provided to the Base Security Officer to allow authorized access to the facilities in order to provide the contracted services.

2.1.2.1. Updated list: The Contractor shall provide to the Facilities Department Chief an updated list as needed.

2.1.2.2. All working Contractor personnel shall be free from communicable diseases.

2.1.3. Conduct: The Contractor shall be responsible for the conduct of employees while employees are at Air Station Traverse City. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the government.

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2.2. JANITORIAL SERVICE: Listed services are required to be completed ONCE PER WEEK, unless otherwise stated. The Contractor is required to perform each task as listed in the space. Cleaning shall commence no earlier than 8:00 am with work completed no later than 10:00 pm. A cleaning schedule to complete all tasks once per week will be agreed upon between the contractor and Air Station Traverse City within 10 days of award date. Standards of performance for each task are described in paragraph 2.3. Cleaning will be limited to Smith Hall, Vice Admiral Currier Hangar, Supply Building, and Medical Building.

2.2.1. Smith Hall:

SMITH HALL

Ten (10) Barracks Rooms: furnished room, consisting of vinyl or laminate floors and windows with an attached restroom consisting of tiles floors one toilet, one sink and one shower. (Room names:

OOD, Watch Captain, Line Crew 1, Line Crew 2, JOOD, TDY, Aircraft Commander, Co-Pilot, Flight Mechanic, and Rescue Swimmer).

Dust and wipe down all surfaces, including desks, chairs, windowsills, HVAC Fan units, and shelves.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

One (1) Training Room: meeting space, consisting of laminate flooring and multiple floor-to-ceiling windows with an attached restroom consisting of tile floors, one toilet, and one sink.

Dust and wipe down all surfaces, including desks, chairs, podium, windowsills, and heating units.

Sweep and mop floors with an approved solution.

Vacuum rugs.

Clean interior windows, glass doors, and mirrors.

Clean and disinfect toilet, sink, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

One (1) Crews Lounge: lounge space, consisting of laminate flooring and floor-to-ceiling windows.

Dust and wipe down all surfaces, including tables, chairs, windowsills, heating units and shelves.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Empty all trash and recycling bins and replace liners.

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One (1) Wardroom: lounge space, consisting of wood floors, multiple floor-to-ceiling windows, one large table and dining chairs, one wooden bar top, one laminate bar top with sink, and two attached restrooms consisting of tile floors, one toilet, and one sink.

Dust and wipe down all surfaces, including tables, bar tops, chairs, windowsills, and window blinds.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Vacuum rugs.

Clean and disinfect toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

Two (2) Workout Rooms: exercise space, consisting of vulcanized rubber floor and multiple floor-to-ceiling windows.

Dust and wipe down all surfaces, including windowsills and heating units.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Empty all trash and recycling bins and replace liners.

One (1) Mess Deck: dining space, consisting of tile floor, multiple floor-to-ceiling windows, and seven dining tables with dining chairs.

Dust and wipe down all surfaces, including tables, chairs, and windowsills.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

One (1) Galley Office: office space, consisting of carpet floor, three desks, and one window.

Dust and wipe down all surfaces, including desks, chairs, and windowsills.

Vacuum floor.

Two (2) Linen Storerooms consisting of vinyl flooring and wire shelving.

Dust and wipe down all surfaces, including tables wire shelving.

Tidy linens on rack, pick up all linens that have fallen on floor and transfer to used linen hamper.

Sweep and mop floors with an approved solution.

Two (2) Two Cleaning Storerooms consisting of vinyl flooring, shelving and one sink with floor drain basin.

Dust and wipe down all surfaces, including shelving.

Clean and disinfect basin drain/sink.

Sweep and mop floors with an approved solution.

Tidy cleaning materials.

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All common passageways and entry/exit vestibules: consisting of vinyl or tile floor with multiple glass entry doors and windows.

Dust and wipe down all surfaces including heating units, windowsills, and pictures.

Clean interior windows, glass doors, and mirrors.

Clean, descale and disinfect all water bottle/fountain stations.

Vacuum rugs.

Sweep and mop floors with an approved solution.

2.2.2. Vice Admrial Currier Hangar:

VICE ADMRIAL CURRIER HANGAR

One (1) First Floor Men’s Restroom: restroom, consisting of tile floor, two sinks, one urinal, and two toilets.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

One (1) First Floor Women’s Restroom: restroom, consisting of tile floor, one sink and one toilets.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

Eight (8) First floor Office Spaces: office space, consisting of carpet or vinyl floor and windows (Office names: Engineering Officer, Assistant Engineering Officer, Maintenance Control, Maintenance Officer, Leading Chief, Avionics Electrical Technician Chief, Quality Assurance, and Aviation Maintenance Technician Chief).

Dust and wipe down all surfaces, including desks, chairs, windowsills, picture frames, heating units and shelves.

Clean interior windows, glass doors, and mirrors.

Sweep, Vacuum and mop floors with an approved solution.

Vacuum rugs.

Empty all trash and recycling bins and replace liners.

Three (3) Stairwells: consisting of two flights of vinyl stairs each, including a lower, mid, and upper platform in each stairwell. (Stairwell names: East end, Mid-hangar, West end).

Sweep and mop floors with an approved solution.

Dust and wipe down all surfaces, including handrails and horizontal surfaces.

Vacuum rugs.

Solicitation #:

70Z03026QCLEV0010

STATEMENT OF WORK

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One (1) Second floor Hallway: consisting of laminate floors, myriad of picture and photo frames, wood display case.

Sweep and mop floors with an approved solution.

Dust and wipe down all surfaces, including all picture and photo frames and display case.

Clean, descale and disinfect all water bottle/fountain stations.

Vacuum rugs.

One (1) Second floor Women’s Restroom/Locker Room: restroom consisting of tile floor, two toilets, three sinks, and two showers.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

One (1) Second floor Men’s Restroom Room: restroom consisting of tile floor, two toilets, two sinks, and one shower.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

One (1) Second Floor Men’s Locker Room: locker room consisting of tile floor, three toilets, two urinals, five sinks and three showers.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

Two (2) Conference Rooms: meeting spaces, consisting of carpet/vinyl floor, multiple windows, and large conference tables. (Conference room names: Command and Operations Center).

Dust and wipe down all surfaces, including conference tables, desks, chairs, windowsills, podiums, heating units, shelving, and picture and photo frames.

Clean interior windows, glass doors, and mirrors.

Sweep, vacuum, and mop floors with an approved solution.

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Fourteen (14) Office Spaces: office spaces, consisting of carpet or vinyl floor and windows (Office name: Commanding Officer, Executive Officer, Command Master Chief, Administration Office, Administration Chief, Morale Office, Operations Officer, Assistant Operations Officer, Safety Officer, Flight Standards, Scheduling, Transition Assistant Program Coordinator, Vice Admiral Currier, and Mishap/Nursing).

Dust and wipe down all surfaces, including desks, chairs, windowsills, picture frames, heating units and shelves.

Clean interior windows, glass doors, and mirrors.

Sweep, Vacuum and mop floors with an approved solution.

Vacuum rugs.

Empty all trash and recycling bins and replace liners.

2.2.3. Supply Building:

SUPPLY BUILDING

One (1) Men’s Restroom: restroom, consisting of tile floor, one window, one sink, one shower, one urinal, and one toilet.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

One (1) Women’s Restroom: restroom, consisting of tile floor, one window, one toilet, one sink, and one shower.

Clean interior windows, glass doors, and mirrors.

Sweep and mop floors with an approved solution.

Clean and disinfect shower, toilets, sinks, and countertops.

Replenish toilet paper, paper towels, and soap.

Empty all trash and recycling bins and replace liners.

Four (4) Office Spaces: office space, consisting of vinyl floor and windows (Office names: Supply Officer, Supply Chief, Procurement, Property.)

Dust and wipe down all surfaces, including desks, chairs, windowsills, picture frames, heating units and shelves.

Clean interior windows, glass doors, and mirrors.

Sweep, Vacuum and mop floors with an approved solution.

Vacuum rugs.

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One (1) Hallway: consisting of laminate floors.

Sweep and mop floors with an approved solution.

Dust and wipe down all surfaces, including all picture and photo frames.

Clean interior glass doors.

Vacuum rugs.

2.2.4. Medical Building:

MEDICAL BUILDING

One (1) Lobby/entryway: lobby space, consisting of vinyl floor and windows.

Dust and wipe down all surfaces, including desks, chairs, windowsills, picture frames, heating units and shelves.

Clean interior windows, glass doors, and mirrors.

Sweep, Vacuum and mop floors with an approved solution.

Vacuum rugs.

Empty all trash and recycling bins and replace liners.

2.2.5. Non-Weekly Cleaning Tasks:

SMITH HALL

Once per year: scrub all tiled floor surfaces: All restrooms tile floors, showers tiles, and mess deck tile floor.

Once per year: Strip, wax, and buff the Wardroom wooden floor.

VICE ADMRIAL CURRIER HANGAR

Once per year: scrub all tiled floor surfaces: All restrooms tile floors and showers tiles.

Once Per year: Strip, wax, and buff the second floor Hallway.

Once Per year: Steam clean all carpeted surfaces.

2.2.6. Additional Work Requirements: If additional work is determined necessary, above and beyond the PWS, the Contractor shall be required to submit written estimates upon request from the Contracting Officer or Facilities Department Chief. The Contractor shall await authorization to proceed by the Contracting Officer before performing any additional work beyond the PWS or receipt of a modification to the purchase order or service contract in writing from the Contracting Officer. Where the contractor’s price is considered excessive based on previous experience, personal knowledge, market research, etc., the Contracting Officer shall negotiate an acceptable ceiling/price with the Contractor.

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2.3. CLEANING STANDARDS:

2.3.1. Hard Floors, Vinyl Laminate Floors, Resilient Tile Floors and Wood

Floors: Floor surfaces shall be maintained according to best trade practices, to include mopping. Floor surfaces shall be free of standing water, trash, debris, dirt, marks, and foreign matter. Any stains shall be reported to Facilities Department Chief. All surfaces shall be slip resistant. All tiled floors shall not be waxed.

2.3.2. Interior Glass: Surfaces shall be cleaned on both sides of all interior and plate glass, including lobby and entrances. Window sashes, sill woodwork, metalwork, and other glass surroundings shall be wiped free of drippings, debris, and marks.

All glass surfaces shall be maintained clean, and free of dirt, debris, and water spots.

2.3.3. Metal surfaces: All surfaces shall be maintained to ensure they are free of smears, smudges, stains or other soil substances, and to present a uniform luster.

2.3.4. Rugs: All rugs shall be maintained according to best trade practice, to include vacuuming all debris and free of obvious dirt, dust, smudges, or soils substances.

2.3.5. Mirrors, Pictures, and Glass Surfaces: Surfaces shall be clean and free of obvious dirt, dust, smudges, or soil substances.

2.3.6. Entrances, Lobbies, Corridors, Hallways and Foyers: Floor surfaces shall be maintained according to best trade practices. Floor surfaces shall be free of trash, debris, dirt, marks, or foreign matters. The floor surface shall normally have a uniform appearance without unsightly build up.

2.3.7. Restrooms (includes locker rooms, shower stalls, water fountains, and utility sinks): All plumbing fixtures shall be clean, disinfected, and bright with no obvious dust, stains, streaks, soil substance, rust, mold, or encrustation. Clean and disinfect all shower stalls, wash basins, commodes, and urinals. Tile floors and wall grout will be maintained free of any dirt, grime, or finish buildup. Supply dispensers including toilet seat covers, toilet tissue, towels, soap, etc. shall be refilled as necessary to meet the needs of the occupants. Waste receptacle and sanitary napkin containers shall be emptied and disinfected with new bags. There shall be no sign of obvious dust, soil substances, or dirt on the walls, mirrors, stalls and metal surfaces. These areas shall present a clean and sanitized appearance and shall be maintained odor free.

NOTE: The Contractor shall service all restrooms to maximum capacity.

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2.3.8. Room Cleaning (includes all spaces not specifically identified elsewhere in the contract): All spaces within the building shall be clean and show no signs of negligent janitorial practices. Room furnishings and walls shall be free of obvious dirt, dust, cobwebs, and stains. Floor surfaces shall be maintained clean and free of dirt, soil substances, and debris. The surfaces shall present a uniform luster, free of spots, scuff marks, and spillages. In regard to the dusting of horizontal surfaces, working papers shall not be disturbed. However, desk type items shall be lifted and dust removed from the surrounding area to the greatest extent permitted.

2.3.9. Wastebaskets/receptacles: Wastebaskets and trash receptacles shall be maintained free of trash, debris, residue, and odor. Replacement bags furnished by the government shall be inserted into each container when trash is removed.

2.3.10. Clean up of Work Areas: The Contractor shall remove and properly dispose of all trash and debris incident to the contract work from the areas of work, as well as all adjacent affected areas. Disposal shall be in accordance with Federal, state, and local regulations. The trash dumpsters located at the Coast Guard base are available for proper disposal of trash, with the exception of the dumpster located next to the Coast Guard Exchange store.

2.3.11. Closed Door Procedures: If the door to a room is closed, the employee shall knock and announce their presence and intent to clean. If no response is heard they may enter and proceed to clean. If a door is clearly marked as do not disturb the employee should not enter.

2.3.12. Military Regulations: The Contractor, his employees, and sub-contractors shall become familiar with and obey all station regulations. All personnel employed on the project shall keep within the limits of the work area(s) and avenues of ingress and egress and shall not enter any other areas outside the site of work unless required to do so in the performance of their duties. The Contractor’s equipment shall be conspicuously marked for identification. There shall be no smoking in any Coast Guard building.

2.3.13. All other general items not covered: Meet industry best practice standards.

2.4. MATERIALS TO BE FURNISHED TO THE GOVERNMENT: All cleaning supplies and equipment, with the exception of toilet paper, paper towels, trash bag liners and soap for hand dispensers (which will be provided by the government) shall be supplied by the Contractor. Materials supplied by the Contractor shall be of a quality that conforms to applicable Federal Specifications. The Contractor shall submit a list giving the manufacturer's name, the brand name, and the intended use of each of the materials to be used in the performance of the work prior to the first workday and updated as needed. Applicable SDS sheets shall be provided to the Facilities Department Chief to ensure compliance with OSHA standards. No material shall be used that is determined to be unsuitable by the Facilities Department Chief.

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2.5. MATERIALS FURNISHED BY THE GOVERNMENT: The government shall supply toilet paper, paper towels to be used in restroom spaces, soap for all restroom soap dispensers, and trash bag liners/bags for all waste cans and/or trash receptacles.

2.5.1. Location of Government Furnished Materials: Government furnished supplies and equipment are located in various supply closets and lockers throughout each building.

2.5.2. Stock Levels: The Contractor shall notify the Facilities Department Chief of current stock levels of government furnished supplies. An actual inventory is not required, but when stock levels appear to be low, the Facilities Department Chief must be notified. Stock levels of government furnished supplies must be reported to ensure that adequate time is allowed for the Supply Department to receive and place orders following all applicable government procurement regulations and Coast Guard supply procedures. The Facilities Department Chief shall ensure that stock levels are kept at a sufficient level to enable the Contractor to perform its work duties in accordance with the SOW.

2.5.3. Utility Usage: Electrical power, water, compressed air, and sanitary facilities are available at the site. Use of electrical power is limited to tools that can operate on 120V AC/60Hertz, single phase. Compressed air can be provided with limitations as directed by Air Station Personnel.

2.6. QUALITY ASSURANCE: Quality assurance measures taken by the Coast Guard are not intended to supplant any controls, examinations, inspections, or tests conducted by the Contractor. Other Government personnel from time to time may observe the contractor’s personnel during performance on this installation. However, these personnel may not interfere with the Contractor’s performance, with the exception of the Facilities Department Chief and Contract Officer Representative and only within the scope of his/her powers as delineated in this Scope of Work. U. S.

Coast Guard inspection and acceptance under this contract will be accomplished by the individual designated in writing by the Contracting Officer. The Contractor will be furnished a copy of the letter of designation and will be required to acknowledge receipt of said letter. This person will most likely serve as the Facilities Department Chief or Contract Officer Representative. All services and manners of performance will be subject to inspection by the Contracting Officer or his representative, Facilities Department Chief, during the performance of this contract. Failure to satisfactorily meet the requirements of this contract or to make timely corrections of any deficiencies observed may be cause for termination of this contract.

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2.7. QUALITY CONTROL: The Contractor shall be responsible for the quality of performance provided by his/her employees.

2.7.1. Quality Control Plan: The Contractor shall establish a complete Quality Control Plan (QCP) to assure that the requirements of this contract are met. The QCP shall be submitted to the Facilities Department Chief and Contract Officer Representative no later than fifteen (15) days after the starting date of the contract performance. The plan shall include the following items:

2.7.1.1. Schedule: A schedule detailing the cleaning assignments completed each workday chosen by the contractor during the week.

2.7.1.2. Inspection System: A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable or Government inspections point out the deficiencies.

2.7.1.3. The Contractor shall keep a file of all inspections conducted and corrective action taken. This file shall be made available to the Government during the term of the contract.

2.7.2. Weekly Report: A proposed Weekly Report format shall be submitted for approval in accordance with paragraph 2.7.1 above. The contractor shall maintain record of these reports during the duration of the contract and deliver copies to the Facilities Department Chief or Contract Officer Representative when requested. The report shall be approximately one page in length and include:

2.7.2.1. A summary of all completed cleaning checklist for the week.

2.7.2.2. A summary of any discrepancies noted during cleaning.

2.8. FEDERAL ACQUISITION REGULATIONS:

2.8.1. Federal Acquisition Regulation Clause 52.246-1 Contractor

Inspection Requirements

2.8.2. Federal Acquisition Regulation Clause 52.246-4 Inspection of Services – Fixed-Price

2.8.3. Federal Acquisition Clause 52.249-8 Default (Fixed-Price Supply and Service)

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3. PROPOSAL SUBMISSION

3.1. POROPSALS: Contractor proposals will be submitted to the Contracting Officer for review. All proposals SHALL cover all work as described herein. Proposals should include a breakdown of the cost into two-line items: the cost to complete the weekly listed services described in paragraph 2.2 and the costs to complete all non-weekly cleaning task in paragraph 2.2.5. Invoices will be submitted monthly for the period of performance.

3.1.1. Site Visit: Interested parties SHALL make arrangements for a site visit at Air Station Traverse City. A successful proposal SHALL include a site visit. Please call the Contract Officer Representative at (231) 922-8320 or Steven.p.durfee@uscg.mil for the scheduling of the visit upon receipt of this scope of work. All visits SHALL be coordinated with at least 24 hours prior notice, Monday to Friday 8 am to 4 pm, there will be no exceptions. Any proposal that does not include a site visit will not be considered.

3.2. NOTICE: As prescribed in FAR Part 13.302-5(c) Notice to Supplier: This is a firm order ONLY if your price does not exceed the terms of the award. Submit invoice to the Contracting Officer. If you cannot perform in exact accordance with this order, withhold performance, and notify the Contracting Officer immediately, giving your quotation.