Statement_of_Work.pdf

Statement of Work

Perry’s Victory and International Peace Memorial

Audio Visual System in Visitor Center Auditorium

Background

Perry’s Victory and International Peace Memorial, a unit of the National Park Service located in Put-In-Bay, OH on South Bass Island in Lake Erie, has a requirement to update the audio/visual system for the historical documentary played in the Park’s visitor center auditorium. The goal is to modernize the system to enhance the visitor experience, improve operational efficiency, and provide new functionality for presentations and accessibility.

Scope of Work

Design, install, program, and commission a new audio/visual system that integrates seamlessly with existing equipment and infrastructure. The system must meet the following requirements:

A. Core System Control & Automation

• System Control: The new system will be controlled by a Q-SYS core processor (or equivalent).

• User Interface: A client-provided iPad will serve as the primary user interface for system control.

• Scheduling: The system must be able to schedule automated start times for the documentary from the Q-SYS (or equivalent) administrator software.

• Video Playback: A new BrightSign player (or equivalent) will be integrated and triggered by the Q-SYS (or equivalent) system to handle video playback.

• Remote Control: The system will have the ability to start and stop video playback from the reception desk. A Q-SYS (or equivalent) touchscreen is suggested for installation at this location for full system control.

• Integration with Existing Equipment: The system must utilize the existing TV and speakers for audio and video playback.

B. Lighting and Presentation Integration

• House Lights: The new Q-SYS (or equivalent) system must integrate with the existing Acuity Control nLight system. This integration will enable the scheduling of lighting changes (e.g. dimming lights at showtime) in coordination with the scheduled documentary playback times.

• HDMI Input: An HDMI input will be added at the front of the room to allow for external presentations. This input must be selectable and controlled through the Q-SYS (or equivalent) system.

C. Accessibility and Audio

• Assisted Listening Devices: The current assisted listening devices will be replaced with new, modern equipment. The new system must have the ability to switch between the main video auto and descriptive audio for accessibility purposes.

• Wireless Microphone: A new wireless microphone will be added to the system for use during presentations. This microphone’s audio will be routed through the new Q-SYS processor (or equivalent) and played back on the existing speakers.

Period of Performance

The period of performance to complete the work will be 180 days from date of contract award. With a contract anticipated to be awarded in December 2025 and with ferry service from the mainland to South Bass Island not available again until late March or early April 2026, this will allow for the ordering of equipment over the winter and still provide ample time in the spring/early summer of 2026 to come out to the island to complete the work.

Quote Requirements

Quotes should include the following:

• Capability Statement: A brief overview of your company’s qualifications and experience.

• Detailed Technical Plan: A comprehensive description of how you will meet each of the requirements outlined in the Scope of Work, including equipment models (e.g. specific Q-SYS core or equivalent, BrightSign player model or equivalent, assisted listening device brand and model), and a system diagram.

• Project Timeline: An estimated project schedule (exact dates are not necessary, just projected timelines).

• Detailed Cost Breakdown: A line-itemized budget for all equipment, labor, programming, and any other associated costs.

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